36C25023Q1136.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO-10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Josh Kovar Joshua.Kovar@VA.gov

All Questions shall be emailed to POC above

PLACE OF PERFORMANCE

Cincinnati VA Medical Center and Supported CBOCs

EMS Department

3200 Vine Street

Cincinnati OH

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

This solicitation is set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 562211 – Hazardous Waste Treatment and Disposal, with a small business size standard of $47.0 Million. The FSC/PSC is S222 – Waste Treatment/Storage.

Cincinnati VA Medical Center, 3200 Vine St, Cincinnati, OH 45220 is seeking to purchase SHARPS program services.

All interested companies shall provide quotations for the following:

ITEM INFORMATION

Task order minimum is $100,000.00. The base period contract maximum is $400,000.00 and the contract maximum for each possible option year is $350,000.00. The total contract maximum, base and all possible option years included, is $2,400,000.00 Task order minimums and maximums are addressed in clause 52.216-19.

Some items listed below are estimated quantities: CLINS/SLINS 0001, 0002, 0003AB-0003AJ, 0005, and subsequent option year CLINS/SLINS.

Vendor shall invoice monthly, for ONLY actual services rendered.

DO NOT perform other than those identified, unless the ACO has issued a modification to the contract to add a CLIN for that specific action.

Contractor shall invoice for actual performance and shall indicate CLINs/SLINS on all Tungsten Network invoices Please fill out Cost-Price Schedule_23Q1136.xls and return with your quote submission.

Technician Services Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024 PRINCIPAL NAICS CODE: 562211 - Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

0001AA

Technician Hourly Rate 40 Hours / Week * 52 Weeks / Year Estimated Quantity, Not to Exceed, Bill for actual use Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0.00

Disposal Services

POP Begin: 09-25-2023 POP End: 09-24-2024

0002AA

Disposal Fees Priced per Pound Estimated Quantity, Not to Exceed, Bill for Actual use Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0.00

Pickup - Stop Fees Cincinnati VAMC is to be serviced 2x/WK Dearborn CBOC is estimated at 2 services/Mo All CBOCs (other than Dearborn) are estimated at 1 service/Mo

0003AA

Cincinnati VA Medical Center - Stop Fee 2X Per Week Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0003AB

Eye Clinic - Stop Fee On Call - Estimated Quantity, Not to Exceed, Bill for Actual Use Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0003AC

Ft Thomas Domiciliary - Stop Fee

Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0003AD

Clermont CBOC - Stop Fee

Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0003AE

Florence CBOC - Stop Fee

Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0003AF

Butler CBOC - Stop Fee

Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0003AG

Georgetown CBOC- Stop Fee

Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0003AH

Bellevue CBOC- Stop Fee

Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0003AJ

Dearborn CBOC - Stop Fee

Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0.00

Container Lease/Rental Fees

POP Begin: 09-25-2023 POP End: 09-24-2024

0004AA

Container Lease/Rental Fees 602 Containers x 12 Months 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0004AB

Container Lease/Rental Fees 76 Containers X 12 Months 4 Gal Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0004AC

Container Lease/Rental Fees 39 Containers x 12 Months 8 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0004AD

Container Lease/Rental Fees 43 Containers X 12 Months 18 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0.00

Installation Services - After Initial Installation

0005AA

Installation Services - Sharps Container Additional Units - Up to 100, must be approved through COR and Contracting prior to installation 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0005AB

Installation Services - Sharps Container

Up to 50, must be approved through COR and Contracting prior to installation 4 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0005AC

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 8 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0005AD

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 18 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0.00

Initial Installation Services - Sharps Container

POP Begin: 09-25-2023 POP End: 09-24-2024

0006AA

Installation Services - Sharps Container Includes disposal of old containers/hardware if required Cincinnati VAMC 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AB

Installation Services - Sharps Container

Cincinnati VAMC 4 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AC

Installation Services - Sharps Container

Cincinnati VAMC 8 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AD

Installation Services - Sharps Container

Cincinnati VAMC 18 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AE

Installation Services - Sharps Container

Community Living Center 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AF

Installation Services - Sharps Container

Ft Thomas 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AG

Installation Services - Sharps Container

Eye Clinic 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AH

Installation Services - Sharps Container

Clermont CBOC 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AJ

Installation Services - Sharps Container

Florence CBOC 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AK

Installation Services - Sharps Container

Dearborn CBOC 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AL

Installation Services - Sharps Container

Dearborn CBOC 4 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AM

Installation Services - Sharps Container

Bellevue CBOC 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AN

Installation Services - Sharps Container

Georgetown CBOC 3 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

0006AP

Installation Services - Sharps Container

Georgetown CBOC 4 Gallon Containers Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024

Technician Services Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1001AA

Technician Hourly Rate

Estimated Quantity, Not to Exceed, Bill for actual use Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

0.00

Disposal Services

POP Begin: 09-25-2024 POP End: 09-24-2025

1002AA

Disposal Fees

Estimated Quantity, Not to Exceed, Bill for Actual use Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

0.00

Pickup - Stop Pickup - Stop Fees

Dearborn CBOC is estimated at 2 services/Mo All CBOCs (other than Dearborn) are estimated at 1 service/Mo Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1003AA

Cincinnati VA Medical Center - Stop Fee

Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1003AB

Eye Clinic - Stop Fee

Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1003AC

Ft Thomas Domiciliary - Stop Fee

Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1003AD

Clermont CBOC - Stop Fee

Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1003AE

Florence CBOC - Stop Fee

Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1003AF

Butler CBOC - Stop Fee

Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1003AG

Georgetown CBOC- Stop Fee

Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1003AH

Bellevue CBOC- Stop Fee

Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1003AJ

Dearborn CBOC - Stop Fee

Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

0.00

Container Lease/Rental Fees

POP Begin: 09-25-2024 POP End: 09-24-2025

1004AA

Container Lease/Rental Fees

3 Gallon Containers Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1004AB

Container Lease/Rental Fees

4 Gal Containers Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1004AC

Container Lease/Rental Fees

8 Gallon Containers Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1004AD

Container Lease/Rental Fees

18 Gallon Containers Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

0.00

Installation Services - After Initial Installation

POP Begin: 09-25-2024 POP End: 09-24-2025

1005AA

Installation Services - Sharps Container

Up to 100, must be approved through COR and Contracting prior to installation 3 Gallon Containers Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1005AB

Installation Services - Sharps Container

Up to 50, must be approved through COR and Contracting prior to installation 4 Gallon Containers Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1005AC

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 8 Gallon Containers Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

1005AD

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 18 Gallon Containers Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025

Technician Services Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2001AA

Technician Hourly Rate

Estimated Quantity, Not to Exceed, Bill for actual use Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

0.00

Disposal Services

POP Begin: 09-25-2025 POP End: 09-24-2026

2002AA

Disposal Fees

Estimated Quantity, Not to Exceed, Bill for Actual use Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

0.00

Pickup - Stop Fees

Dearborn CBOC is estimated at 2 services/Mo All CBOCs (other than Dearborn) are estimated at 1 service/Mo Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2003AA

Cincinnati VA Medical Center - Stop Fee

Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2003AB

Eye Clinic - Stop Fee

Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2003AC

Ft Thomas Domiciliary - Stop Fee

Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2003AD

Clermont CBOC - Stop Fee

Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2003AE

Florence CBOC - Stop Fee

Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2003AF

Butler CBOC - Stop Fee

Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2003AG

Georgetown CBOC- Stop Fee

Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2003AH

Bellevue CBOC- Stop Fee

Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2003AJ

Dearborn CBOC - Stop Fee

Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

0.00

Container Lease/Rental Fees

POP Begin: 09-25-2025 POP End: 09-24-2026

2004AA

Container Lease/Rental Fees

3 Gallon Containers Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2004AB

Container Lease/Rental Fees

4 Gal Containers Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2004AC

Container Lease/Rental Fees

8 Gallon Containers Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2004AD

Container Lease/Rental Fees

18 Gallon Containers Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

0.00

Installation Services - After Initial Installation

POP Begin: 09-25-2025 POP End: 09-24-2026

2005AA

Installation Services - Sharps Container

Up to 100, must be approved through COR and Contracting prior to installation 3 Gallon Containers Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2005AB

Installation Services - Sharps Container

Up to 50, must be approved through COR and Contracting prior to installation 4 Gallon Containers Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2005AC

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 8 Gallon Containers Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

2005AD

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 18 Gallon Containers Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026

Technician Services Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3001AA

Technician Hourly Rate

Estimated Quantity, Not to Exceed, Bill for actual use Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

0.00

Disposal Services

POP Begin: 09-25-2026 POP End: 09-24-2027

3002AA

Disposal Fees

Estimated Quantity, Not to Exceed, Bill for Actual use Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

0.00

Pickup - Stop Fees

Dearborn CBOC is estimated at 2 services/Mo All CBOCs (other than Dearborn) are estimated at 1 service/Mo Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3003AA

Cincinnati VA Medical Center - Stop Fee

Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3003AB

Eye Clinic - Stop Fee

Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3003AC

Ft Thomas Domiciliary - Stop Fee

Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3003AD

Clermont CBOC - Stop Fee

Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3003AE

Florence CBOC - Stop Fee

Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3003AF

Butler CBOC - Stop Fee

Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3003AG

Georgetown CBOC- Stop Fee

Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3003AH

Bellevue CBOC- Stop Fee

Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3003AJ

Dearborn CBOC - Stop Fee

Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

0.00

Container Lease/Rental Fees

POP Begin: 09-25-2026 POP End: 09-24-2027

3004AA

Container Lease/Rental Fees

3 Gallon Containers Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3004AB

Container Lease/Rental Fees

4 Gal Containers Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3004AC

Container Lease/Rental Fees

8 Gallon Containers Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3004AD

Container Lease/Rental Fees

18 Gallon Containers Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

0.00

Installation Services - After Initial Installation

POP Begin: 09-25-2026 POP End: 09-24-2027

3005AA

Installation Services - Sharps Container

Up to 100, must be approved through COR and Contracting prior to installation 3 Gallon Containers Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3005AB

Installation Services - Sharps Container

Up to 50, must be approved through COR and Contracting prior to installation 4 Gallon Containers Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3005AC

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 8 Gallon Containers Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

3005AD

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 18 Gallon Containers Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027

Technician Services Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4001AA

Technician Hourly Rate

Estimated Quantity, Not to Exceed, Bill for actual use Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

0.00

Disposal Services

POP Begin: 09-25-2027 POP End: 09-24-2028

4002AA

Disposal Fees

Estimated Quantity, Not to Exceed, Bill for Actual use Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

0.00

Pickup - Stop Fees

Dearborn CBOC is estimated at 2 services/Mo All CBOCs (other than Dearborn) are estimated at 1 service/Mo Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4003AA

Cincinnati VA Medical Center - Stop Fee

Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4003AB

Eye Clinic - Stop Fee

Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4003AC

Ft Thomas Domiciliary - Stop Fee

Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4003AD

Clermont CBOC - Stop Fee

Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4003AE

Florence CBOC - Stop Fee

Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4003AF

Butler CBOC - Stop Fee

Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4003AG

Georgetown CBOC- Stop Fee

Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4003AH

Bellevue CBOC- Stop Fee

Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4003AJ

Dearborn CBOC - Stop Fee

Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

0.00

Container Lease/Rental Fees

POP Begin: 09-25-2027 POP End: 09-24-2028

4004AA

Container Lease/Rental Fees

3 Gallon Containers Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4004AB

Container Lease/Rental Fees

4 Gal Containers Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4004AC

Container Lease/Rental Fees

8 Gallon Containers Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4004AD

Container Lease/Rental Fees

18 Gallon Containers Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

0.00

Installation Services - After Initial Installation

POP Begin: 09-25-2027 POP End: 09-24-2028

4005AA

Installation Services - Sharps Container

Up to 100, must be approved through COR and Contracting prior to installation 3 Gallon Containers Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4005AB

Installation Services - Sharps Container

Up to 50, must be approved through COR and Contracting prior to installation 4 Gallon Containers Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4005AC

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 8 Gallon Containers Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

4005AD

Installation Services - Sharps Container

Up to 25, must be approved through COR and Contracting prior to installation 18 Gallon Containers Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028

Performance Work Statement Cincinnati VA Medical Center (& CBOC Campuses) Cincinnati, Ohio Reusable Sharps Containers

1. GENERAL

1.1. SERVICES:

Contractor to furnish all supplies & labor to operate and manage a sharps waste container exchange system. This is a total turnkey service where contractor staff will order, deliver, handle, change out, transport, treat and dispose of all sharp related waste streams in strict accordance with all Federal, State, and local regulations. Service is to be provided at the Cincinnati VAMC on a regularly scheduled basis. Includes distribution, collection, and disposal system at the locations below:

· Cincinnati VAMC (Main Facility), 3200 Vine Street, Cincinnati OH, 45220

· Eye Clinic CBOC – 2929 Highland Ave Cincinnati, OH 45219

· Fort Thomas CBOC – 1000 South Fort Thomas Ave Fort Thomas, Ky 41075

· Clermont CBOC – 4600 Beechwood Rd Cincinnati, OH 45244

· Florence CBOC – 7310 Turfway Road Suite 510 Florence, Ky 41042

· Butler (Hamilton) CBOC – 1750 South Erie Highway Hamilton, OH 45011

· Georgetown CBOC – 474 Home Street Georgetown, OH 45121

· Bellevue CBOC – 103 Landmark Drive, Suite 300 Bellevue, Ky 41073

· Dearborn CBOC –131 Campus Drive Lawrenceburg, IN 47025

This service agreement is for approximately 760 sharps containers located around 9 facilities, which shall be provided and serviced by Contractor.

This program shall not include chemotherapy waste sharps containers or pharmacy waste containers, as this waste stream should be managed as hazardous waste versus medical waste.

1.2. PERIOD OF PERFORMANCE:

1. The term of this agreement shall be (1) base year with (4) option years.

1.3 PLACE OF PERFORMANCE:

· Cincinnati VAMC (Main Facility) – Contractor will pick-up dirty containers at dock location between 5:00 am and 8:00 am (Two times per week)

· Eye Clinic CBOC – (on-call/as needed basis only)

· Fort Thomas CBOC – (on-call/as needed basis only)

· Clermont CBOC – (on-call/as needed basis only)

· Florence CBOC – (on-call/as needed basis only)

· Butler (Hamilton) CBOC – (on-call/as needed basis only)

· Georgetown CBOC – (on-call/as needed basis only)

· Bellevue CBOC – (on-call/as needed basis only)

· Dearborn CBOC – (on-call/as needed basis only)

1.4 BACKGROUND:

The Cincinnati VAMC currently has a requirement for reusable sharps container services. Determination was made in 2022, that the use of a reusable sharps service would reduce supply costs, divert plastic waste from depositories, and would result in a reduction of labor. Contractor shall provide service to collect each individual sharps container at the Medical Center, and associated CBOCs, and replace with reusable sterilized container.

The reusable sharps container program shall include: removal of existing sharps containers system (including disposable containers, wall brackets, carts, and cabinets); installation of reusable sharps containers (including lockable mounting brackets, stationary stands, mobile carts, and bulk storage/transport carts); in-service training to staff on use and handling of containers and proper segregation of medical sharps waste from other medical waste; monitoring reusable sharps containers to provide timely collection of full containers and replacement with clean/sanitized containers; transportation and disposal of medical sharps waste in accordance with Federal, State, and Local laws and regulations. This service will be accomplished each week, as outlined above at each location.

The program is intended to accomplish waste minimization requirements for the medical center as well as improve the safety of staff, patients, and visitors. The proposed sharps containers shall be reusable containers as opposed to disposable containers.

1.5 ACRONYMS AND DEFINITION:

1.5.1.1. CBOC – Community Based Outpatient Clinic

1.5.1.2. CDL – Commercial Driver’s License

1.5.1.3. COR – Contracting Officer’s Representative

1.5.1.4. EMS – Environmental Management Service

1.5.1.5. ISO – Information Security Officer

1.5.1.6. PII – Personally Identifiable Information

1.5.1.7. PIV – Personal Identification Verification

1.5.1.8. QASP – Quality Assurance Surveillance Plan

1.5.1.9. TSD – Treatment, Storage and Disposal

1.5.1.10. UN – United Nations

1.5.1.11. USDOT – United States Department of Transportation

1.5.1.12. VA – Veterans Affairs or Department of Veterans Affairs

1.5.1.13. VAMC – Veterans Affairs Medical Center

1.5.1.14. VHA – Veterans Health Administration

1.5.2. Publications:

1.5.2.1. VA Handbook 6500.1 - https://www.va.gov/vapubs/

1.5.2.2. VA Handbook 6500.2 - https://www.va.gov/vapubs/

2. PERSONNEL

2.1. Key Personnel:

40 hours per week

As Needed/Required

2.2 SERVICING TECHNICIAN:

Contractor shall provide an on-site service Technician for a daily service for reusable and disposable sharps containers (excluding chemo and pharmacy) at the Cincinnati VAMC only.

Technician will work 2:30pm-11pm Monday through Friday, excluding federal holidays. When the Technician arrives, that person will email a specified group of staff upon arrival and prior to leaving to alert staff tech was present for accounting purposes. Technician will receive a Vocera communication device and will receive training on how to use the Vocera system. Technician will be always logged on Vocera System when on duty. Vocera is how staff will alert Technician that a sharps container is full and needs to be changed at that moment. Technician will service outpatient areas (inpatient units – 5N, 6th floor, 7N, SPS, SICU, PACU, MICU, ER, and the CLC) after 4pm, unless requested by customer.

2.2.1 SCHEDULE OF TASKS:

The Technician shall service the following floors during the following days unless requested by customer or a requirement is submitted via Vocera Communicator. This schedule is tentative in nature and may change depending on the station needs. Any changes shall be agreed upon by both parties prior to any performance.

· Monday: Floors (Basement, 1st and 2nd)

· Tuesday: Floors (3rd and 4th)

· Wednesday: Floors (5th and 6th)

· Thursday: Floors (7th and 8th)

· Friday: Community Living Center, Crash Carts, and other high use areas.

Areas where Sterilized containers are housed (Clean Supply Rooms):

· Please refer to Appendix B

Areas/rooms where used bins are temporarily housed when Technician is not on duty:

· Please refer to Appendix C

Area where Technician will place dirty containers for pickup by vendor:

· A007A – Basement Bio Room

The vendor delivery of reusable sharps containers shall occur during the Technician’s scheduled hours at the loading dock of the medical center. The Technician will receive clean reusable sharps containers from vendor and take them to the designated location. When the Technician is not on duty the change out of containers will be completed by EMS leads / supervisors only and placed in dirty utility room. The Technician will pick up containers in dirty utility rooms upon return to duty. Technician will use PIV card to access clean supply rooms to stock reusable sharps containers. Keys will be provided to Technician to switch out full containers in locked rooms. Technician must switch out the full container for the same size clean containers. Technician will take only full or damaged sharps containers to the dock and place in designated container in bio-hazard room to be picked up by vendor for emptying and sanitization. Sanitization / cleaning will occur offsite by the vendor.

Technician will wear closed toe shoes or steel toed shoes, khakis, blue or black pants (no sweatpants) and a polo with the company logo. The uniform will be free from visible soil and excessive wrinkling. Badges (VA and company issued) will be clearly visible always worn above waist level.

The contractor will provide a backup Technician to complete daily duties when the assigned Technician is unable to and will cover expected absence over 24 hours.

The contractor shall provide an initial set of (5) keys to EMS COR and shall provide additional copies of keys to EMS as needed/required within 24 Hours.

The Technician shall comply with OSHA regulation 29 CFR 1910.1030, “Occupational Exposure to Blood borne Pathogens.” Technician shall always practice safe work procedures. The contractor shall provide all Technicians with appropriate protective equipment, clothing and apparel as prescribed by OSHA. The contractor shall ensure that all Technicians are trained to understand the risks and proper handling procedures associated with medical infectious waste. The contractor shall ensure all Technicians are trained on spill remediation procedures as applicable. Technician will complete Medical Center required training in TMS prior to start of performance and annually if applicable.

3. HOURS OF OPERATION

3.1. Business Hours of locations: 2:30pm – 11:00pm, Monday – Friday, excluding Federal Holidays.

Federal Holidays

3.1.2. WORK SCHEDULE:

The installation work performed under this contract will normally be performed during weekends. Contractor will take care to minimize impact to staff and patients while performing duties. Contractor will have eight (8) weeks to complete install, if not completed on time the contractor will come to Cincinnati VAMC after 4:00 pm until 8:00 pm Monday through Friday free of charge until install is complete. Tentative schedule of installations is below and may change depending on unforeseen circumstances. An updated list of all sharps containers will be provided at time of install. Someone from supply chain staff or EMS staff will be present during installation.

3.1.3 PICKUP OF USED CONTAINERS:

All collections by the vendor will be conducted during the time that the Technician is on duty (2:30 pm-11:00 pm) unless prior written approval from facility management is obtained. The contractor shall service each collection point and remove all containers for emptying, sterilization, and re-deployment to the facility. Collection shall be in accordance with the following schedule. Any variation from this requirement must be approved in writing from Facility Management:

· Cincinnati VA Medical Center – 2 times per week on mutually agreed upon days of the week.

· Community Based Outpatient Clinics – On Call

If any location cannot be serviced for any reason including locked doors or buildings, it is the contractor’s responsibility to reach out to the COR immediately. Additional remediation efforts shall be coordinated with the COR, and the contracting officer/specialist.

3.1.4 INCLEMENT WEATHER SCHEDULE:

The contractor shall collect during periods of inclement weather. In cases of severe weather, the contracting officer or COR may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated or work collaboratively to arrange a makeup as soon as possible.

3.1.5 TENTATIVE SCHEDULE OF INSTALLATIONS:

This schedule is tentative and may change. The VA may shift priorities depending on the situation at the station and the impact of the installation activities based upon patient occupancy. The final schedule of installations will be discussed and solidified to the awardee at the project kick-off meeting. Any changes to the schedule shall be agreed upon by both parties prior to any start of performance.

· Week 1: Dearborn, Hamilton CBOCs

· Week 2: Fort Thomas, Bellevue, Florence CBOCs

· Week 3: Georgetown, Clermont

· Week 4: Eye Clinic, Cincinnati VAMC

· Week 5-8: Cincinnati VAMC which includes Community Living Center (attached to hospital)

ADDITIONAL CONTAINERS

The Government reserves the right to add or remove any additional Medical Centers, CBOC’s or other facilities to the contract as they become available. Furthermore, the Government reserves the right to increase or decrease frequencies of collections or quantities to allow for fluctuations of client demand that are otherwise unknown at time of solicitation. The total contract value may increase up to 20% of the base award.

The contractor shall provide, install, and service additional containers upon request from the VA. The cost for each additional containers (including all associated exchange/ removal/ disposal services) shall be in accordance with the pricing schedule.

4. GOVERNMENT RESPONSIBILITIES:

4.1. A Contracting Officer Representative (COR) shall be designated and is responsible for local contract administration issues such as ordering and providing specific delivery instructions. A letter of delegation that outlines the COR’s specific responsibilities shall be provided to the contractor at the time of contract award.

5. CONTRACTOR PERFORMANCE REQUIREMENTS AND RESPONSIBILITIES:

5.1. Contractor shall provide sharp containers that are puncture resistant, leak proof, tamper proof, UN and USDOT approved, appropriately labeled and compliant with all federal, state, and local regulations. All mobile carts and bulk transport carts must have wheels and be clean and - in good repair at all times. Minimum requirements for the reusable sharp’s containers are as follows:

1. Reusable

2. Puncture Proof

3. Must arrive at the medical center fully assembled, via dock location.

4. Leak proof in all orientations

5. One hand/one step disposal mechanism

6. Overfill protection design feature built into container (i.e., container must close off automatically once fill point has been reached)

7. Secure/Tamper-Proof to include temporary and permanent locking design features

8. Sight/View port that shows when the container is full.

9. 12” Large access Horizontal Drop opening with safety tray restricting hand access for public access areas and open top unrestricted access for secure areas such as lab and OR

10. Available in various sizes dependent upon need

11. Must have a barcode tracking feature on each container for safety and accountability.

13. Able to be sanitized using a six-stage wash process to include environmentally friendly cleaning agents to ensure a high level of microbiological efficacy.

14. Must meet U.S. Department of Transportation regulations.

15. Must be certified to United Nations PG2 specifications for transport of dangerous goods

16. Must be labeled in accordance with Federal, State, Local regulations.

17. Containers must have the following capacities 2, 4, 8 & 18 Gallon; and be Daniels Health S14, S22, S32, and S64 containers or comparable.

5.2. All containers and/or outer cabinets shall be clearly labeled with the biohazard symbol and the word “biohazard” as required by local, state, and federal regulations.

5.3 All containers will be labeled with the name and location of the medical waste processing facility, method of destruction, and the name and location of the final destination facility for the medical waste.

5.4. The following weights are estimated and expected to occur based upon historical workload. These weights may fluctuate depending on hospital/patient demand. The Government reserves the right to increase the quantities to allow for fluctuations of client demand that are otherwise unknown at time of solicitation. The total contract value may increase up to 20% of the base award.

5.5. Contractor shall supply, at no additional charge, all necessary locking mounting wall brackets and floor dollies where needed.

5.6. Where containers are fastened to the wall or cart, contractor shall provide lockable hardware for security purposes.

5.7. Contractor shall remove existing sharps containers (including wall brackets, cabinets, and carts) and install reusable sharps containers (including lockable mounting brackets, stationary stands, single and double mobile carts, and bulk storage/transport carts).

5.8. Wherever feasible the contractor will mount their wall brackets in the same location as the existing wall bracket being removed.

5.9. All sharps container brackets that are wall mounted must be mounted in accordance with OSHA and NIOSH and meet industry standard ergonomics.

5.9.1. Contractor shall perform this same service to all new building and opening wards throughout this contract. Note: currently wall mounted brackets are already in place, if the contractors containers do not fit the already installed brackets, then the brackets must be changed out at the contractors expense.

5.9.2. Contractor shall patch and paint walls where needed as a result of the removal of the old system to match surrounding walls.

5.10. All reusable sharp containers must be delivered to the VAMC clean and disinfected after each use in accordance with local, state, and federal regulations.

5.11. TRAINING VA MEDICAL CENTER STAFF

Training shall include, but not be limited to sharps injury and prevention, bloodborne pathogens, and infection control. Training shall be in alignment with OHSA and FDA Guidelines.

5.11.1. Contractor shall provide annual in-service training to Cincinnati VAMC, and listed CBOC, staff, on the use, handling, and care of the reusable sharps containers and proper segregation of medical sharps waste from other medical waste, at no additional cost to the Government.

5.11.2. Training shall be documented and shall be provided 24/7 during initial installation to ensure that training is available to all employees. Contractor shall provide in–service training videos or DVDs for staff not available at the time of training at no additional cost to the Government.

5.11.3. The Technician shall provide in-service training listed above to all three shifts for EMS staff every three (3) months and submit documentation of completion to the COR.

5.11.4. Documentation of all training completed will be provided to the COR on a monthly basis.

5.12. All contractor personnel entering into the VA to perform any part of the service must be employees of Contractor and trained in accordance with all Federal, State and local laws and regulations in the handling of Medical Waste and Sharps. All personnel must be familiar with the medical center's procedures and etiquette and adhere to Medical Center Infection Control requirements.

5.13. Contractors must go through Rep. Trax (A system has been put in place to monitor/track contractors that service the Cincinnati VA). The Contractor will need to register and meet certain criteria. If these criteria are not met, they are not allowed to enter the VA facility.

5.14. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings to perform the work. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

5.15. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR and the police. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee at the end of each pick up process.

5.16. The Contracted Technician will be required to get a background check prior to being issued a PIV badge. The cost of which will be covered by the VA. Technician must complete all mandatory VA trainings to maintain access.

5.17. The contractor shall be required to comply with all security policies/requirements of Cincinnati VAMC. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

5.18. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR. Cincinnati VAMC does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

5.19. Contractor must have experience servicing similar hospitals with sharps containers for an extended period of time. Contractor shall have infrastructure to handle all applicable issues related to sharps waste disposal and service.

5.20. Contractor must arrive on collection days with a fully permitted vehicle for use in collecting and transporting waste.

5.21. All containers shall be labeled and packaged for shipping and transport by Contractor as required, in accordance with all federal, state, and local laws and regulations. In the event that a container is compromised, the reusable sharps container will be replaced 1/1 by the vendor, into the rotation of containers.

5.22. Contractor shall provide a copy of the following to the Contracting Officer not later than ten (10) calendar days prior to the start of this contract:

5.22.1. Copy of Hazardous Material CDL for each employee who will be driving transport truck.

5.22.2. Location of the Treatment, Storage, Disposal (TSD) Facility and any subcontractors

5.23. Contractor shall provide back-up containers for areas not accessible to contractor during servicing. These containers will be kept in a designated clean area.

5.24. Contingency Plan for Emergency Response and Clean up. The Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract to avoid an interruption of service due to failure of equipment or personnel issues. The Contractor shall incur all cost associated with fulfilling this contingency plan at no additional cost to the Government. The Contractor shall be liable for all expenses incurred by the Government due to the Contractor’s inability to perform in accordance with these requirements. The Contractor shall appoint a project manager who will have responsibility for performance of medical waste removal services. The project manager or designee shall be competent to supervise all aspects of medical waste removal services and shall be available on-site within eight (8) hours after notification when problems arise with contractor’s work or in the event that emergencies arise at this facility, which pertains to the contractor’s responsibilities or duties. The project manager shall, in the absence of the contractor, act for the contractor as contractor’s representative.

5.25. Contractor shall provide a documented back-up plan in the event circumstances disrupts ability to provide pick-up services. Service shall be provided within 24 hours of a failure to meet scheduled pick-up times.

5.26. Vendor shall provide a list of all Treatment, Storage, Disposal (TSD) facilities used (final proof/documentation may be required).