36C25023Q1117 0001.docx

36C25023Q1117 | 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 583-24-1-067-0002 None Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 To all Offerors/Bidders

36C25023Q1117 04-19-2024

X X X

See CONTINUATION Page 583-3640160-067-822100-2580 0100A6D00 X One (1) The purpose of the amended solicitation is to answer question, provide an updated Statement of Work (SOW), and correct block 20 of period of performance (POP).

The revised SOW shall be effective in accordance to this amendment.

POP: 06/01/202

12/31/202

Solicitation question s are due by 12:00 PM EST on 04/22/2024. Below are the responses to current questions.

Andrea J. McKinney Contracting Officer

1. In reading the SOW in one place it states hotels are to be within 10 miles but in the body where quantity is listed it says 50 miles? Which is correct?

Answer: These services are for those eligible Veterans who reside outside a 50-mile radius of Indianapolis, Indiana. The Contractor shall be located within a ten (10) mile radius of the Richard L. Roudebush VA Medical Center.

2. Is there an incumbent?

Answer: River North Hotel Indiana Owner, LLC DBA Candlewood Suites

3. If there are presently no hotels with 10 handicapped rooms within a 10-mile radius, what number is acceptable?

Answer: The SOW has been updated to state, ‘Rooms shall be double-occupancy with either two beds or one bed and one sofa bed (one bedroom suite preferred), and preferably handicap accessible.’

4. What is the evaluation criteria? Is the best value decided on price, distance to VA or some other consideration?

Answer: Please refer to E.11 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) on page 45.

5. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

Answer: See answer to question 2 above.

6. If not brand new, could you please provide the current / previous contract number?

Answer: 36C25024C0093

A.1 STATEMENT OF WORK

Hoptel Services

SCOPE OF WORK:

Contractor shall provide Hoptel services (i.e., lodging) for eligible Veterans in need of treatment at the Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, Indiana, 46202. The term of the contract shall be one (1) base year, with four (4) pre-priced one-year options, exercisable at the Government’s discretion.

Hoptel services shall be paid for by the Richard L. Roudebush VA Medical Center for those eligible Veterans who reside outside a 50-mile radius of Indianapolis, Indiana and who travel to the medical center for outpatient surgery, chemotherapy, radiation treatments, and other procedures. Eligible Veterans shall be referred to the hotel by the Hoptel Program Support Assistant. A confirmation referral process shall be used to make referrals to Hoptel lodging.

REQUIRED SERVICES:

1. The Contractor shall be located within a ten (10) mile radius of the Richard L. Roudebush VA Medical Center. Rooms shall be double-occupancy with either two beds or one bed and one sofa bed (one bedroom suite preferred), and preferably handicap accessible. All rooms are required for six (6) days of each week for 52 weeks (excluding the day prior to a Federal holiday). The contractor shall provide a list of blackout dates to the Government. The Government understands that during approved blackout dates, services shall not be utilized.

Availability of room is as follows:

The VA Medical Center may request to exceed the number of rooms above in special circumstances (i.e., an overbooking/emergency walk-ins). If applicable, these additional rooms shall be charged at the pre-priced rate and shall be separately billed. Overbook/emergency rooms are not covered under this contract and shall not be billed under these contracted services. The Contractor shall not be obligated to provide the rooms. If the VA requests more rooms than specified above, resulting in additional charges, a summary report shall be submitted to the Contracting Officer Representative (COR) and Hoptel Program Support Assistant detailing the name of the Veteran, days of hotel stay, and charges incurred.

2. The contractor agrees to operate within the standard commercial practices of the hotel industry by providing complimentary daily changing of linens, toiletries and any other standard complimentary practices provided to hotel guests; this shall be included in the cost of the room. Daily room rates, as quoted in the SCHEDULE OF SUPPLIES OR SERVICES AND PRICES/COSTS, shall include all applicable taxes, fees, and any other no-charge services offered to guests of the hotel/motel. All amenities shall be the responsibility of the patient (i.e. room service, phone calls, pay-per-view, movies, etc). The VA shall not be responsible nor pay for any damages caused by the patient.

3. All rooms shall be at the same hotel.

4. The Contractor shall provide rooms with a refrigerator and microwave to assist in food storage and preparation. The hotel room shall comply with all city, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located.

5. The Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service and basic television cable service.

6. The Veteran shall be allowed one caregiver/driver/attendant to stay in the same room at the established rate. Any additional occupants are the responsibility of the Veteran and shall not lodge at VA expense.

7. The Contractor shall provide handicapped accessible parking to those patients who are legally able to use specialized parking bays. All rooms shall be accessible for individuals who use electric chairs. The Contractor shall provide maximum mobility during their stay, ensuring access to rooms is free of any physical barriers.

8. Parking shall be provided to the Veterans free of charge. If the Contractor does not offer free parking to their guests, parking fees shall be included in the established rate.

9. Contractor shall have a hotel available at the time the contractor submits offer and provide the hotel name and address at time of submission. Contractor shall provide proof of required rooming availability.

10. Shuttle services from the hotel/motel to the Richard L Roudebush VA Medical Center is preferred, but not required. If shuttle services are offered by the Contractor, transportation services shall be provided to the Veteran at no additional cost.

11. The Contractor shall comply with the Americans with Disabilities Act, the Hotel and Motel Fire Safety Act of 1990 and shall be listed on the U.S. Fire Administration Hotel and Motel Master found at: http://www.usfa.fema.gov/hotel/search.cfm.

12. The Contractor shall comply with OSHA standards and share that information with those employees who clean bathrooms and surrounding areas in order that they shall take proper precautions when cleaning.

13. The Government reserves the right, at any time before and after contract award and during the term of the contract, to inspect the rooms and all other areas of the complex access to which is necessary to ensure a safe and healthy environment for VA referred occupants. Shall the situation arise in the case where rooms are deemed uninhabitable (i.e.: bed bug infestation, water damage, etc.) shall be remedied at the cost of the Contractor and shall not be occupied under this contract to any VA referred Veteran that is eligible for hotel/motel services until the situation is remedied, the room(s) have been re-inspected by the VA, and are deemed a safe and healthy environment.

14. In the event a VA referred occupant is in an emergency situation of any kind, the Contractor shall contact the 911 emergency medical services to respond to the emergency. Once the emergency has ended the Contractor shall notify the authorized personnel at the VA of the situation.