36C25023Q1101.docx
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- Solicitation number
- 36C25023Q1101
About this file
This document is a combined synopsis and solicitation notice for network video recorder upgrades for two facilities managed by the Department of Veterans Affairs Veterans Integrated Service Network 10. The Richard L. Roudebush VA Medical Center in Indianapolis, Indiana intends to negotiate a sole source contract with Central Security Systems, Inc. for upgrading network video recorders at their Domiciliary facility and at the Cold Springs CBOC. The upgrades include an Avigilon 24TB 2U rack mounted standard NVR for $1 at the Domiciliary and an Avigilon 96TB premium 2U rack mounted NVR for $1 at the Cold Springs CBOC, along with installation for each. Central Security Systems currently maintains the existing security systems at these facilities under agreement and is the only vendor with knowledge of the proprietary system configuration to perform the upgrades while avoiding integration issues and potential safety risks from substituting equipment. Responses to dispute the sole source justification must be received by August 28, 2023.
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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| SUBJECT* |
| Intent to Sole Source - Network Video Recorder Upgrade Indianapolis, IN VAMC |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45219 |
| SOLICITATION NUMBER* |
| 36C25023Q1101 |
| RESPONSE DATE/TIME/ZONE |
| 08-28-2023 16:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 5836 |
| NAICS CODE* |
| 334310 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue, Floor 2 Cincinnati, OH 45219-2356
POINT OF CONTACT*
Contracting Specialist Barbara Robertson Barbara.Robertson@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Richard L. Roudebush VAMC (583) |
1481 W 10th Street
Indianapolis IN
| POSTAL CODE |
| 46202-2603 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Website |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Barbara.Robertson@va.gov |
| EMAIL DESCRIPTION |
DESCRIPTION
Notice of Intent to Sole Source Requirement – Network Video Recorder (NVR) Upgrades
Department of Veterans Affairs, VISN 10, Richard L Roudebush VA Medical Center, 1481 W 10th Street, Indianapolis, IN 46202-2603 intends to negotiate an open market sole source contract under Simplified Acquisition Procedures and the authority of FAR Part 6.302-1, Only One Responsible Source for Network Video Recorder (NVR) upgrades.
The associated NAICS code for this is 334310. The vendor will be Central Security Systems, Inc. d/b/a Central Security & Communications, 11201 USA Parkway, Suite 100, Fishers, IN 46037-9204.
Description of Equipment or Supplies:
· VAMC Domiciliary, 9045 E 59th Street, Indianapolis, IN 46216-1030
· Avigilon 24TB 2U Rack Mounted Standard NVR -- NVR5-STD-24TB-S19 – Quantity of 1
· Installation/Labor Cost – Quantity of 1
· VAMC Cold Springs CBOC, 2669 Cold Springs Road, Building 7, Indianapolis, IN 46222-2294
· Avigilon 96TB Premium 2U Rack Mount NVR -- NVR5-PRM-96TB-S19-NA – Quantity of 1
· Installation/Labor Cost – Quantity of 1 The VA Domiciliary is located in a leased property that maintains a service agreement (copy on file) with Central Security & Communications (CSC)(SB) to provide the installation, and monthly maintenance of the existing Avigilon camera systems (including Network Video Recorders – NVR), licenses, and IP addresses that are tied into the Indianapolis VAMC network. All security footage is recorded and stored on the NVRs. Security concerns are communicated directly with CSC and notifications are sent to the VA. CSC has extensive prior experience with this equipment and configuration of the security system.
The OEM, Avigilon, is a large business with proprietary licensing, and does not sell to the public. CSC is verified as an Avigilon Elite Partner, and has successfully provided previous Avigilon cameras, security systems, maintenance, and replacement of those systems. CSC is the only manufacturer possessing the proprietary knowledge, security system access codes, and configuration needed to provide the labor, programming, and testing for the installation of the upgraded equipment at both facilities.
If this effort was otherwise competed, substituting for any other equipment or vendor will increase risk of configuration errors, and potential risk of damaging equipment which would subsequently result in mission stoppage and possible safety concerns. The delay in award could incur greater financial loss (economically prohibitive).
A firm fixed price contract with no option years is anticipated and shall be awarded. It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source. This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than 4:00 pm on Monday, August 28, 2023.
Point of contact is Barbara Robertson, e-mail Barbara.Robertson@va.gov.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
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