36C25023Q1078.docx

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Morgan A Stein Morgan.Stein@va.gov

PLACE OF PERFORMANCE

ADDRESS

2121 Lake Ave., Fort Wayne, IN 46805-5100

AND

1700 East 38th St., Marion, IN 46953-4568

POSTAL CODE

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.

This solicitation is set-aside for: Open Market, Total Small Business Set-Aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 332215, with a small business size standard of 1,000. The FSC/PSC is 7310.

The Veteran’s Administration Northern Indiana Medical Center has a requirement for replacement Induction heated meal delivery system and accessories.

All interested companies shall provide quotations for the following, including the listed salient characteristics:

Supplies/Services:

MARION

Heat on Demand Advantage RS+ Activator, 208 - 240 volt

- Induction meal delivery system activator unit that takes no more than 18 seconds per heating cycle

- System must have a temperature hold time of 145 degrees F or above for 45 minutes or more with the dome on

- The power requirements must be 208-240v

- Automatic shut off

- At least 1-year parts and 1-year labor warranty

- Company to provide backup equipment at no charge when the heated meal delivery system is needing repaired

Heat on Demand Advantage Induction Base, Black

- Induction bases that stay cool to the touch and are safe to handle without gloves or a base lifter.

- These must be able to work with induction meal delivery system activator unit

Heat on Demand Base Storage/Transport Rack, S/S, Capacity

- Base Drying Rack

- Must be able to hold a minimum of 100 induction bases

- Must be durable and easy to clean

- Must be constructed with stainless steel

- Must be on swivel casters with locking brakes

Radiance High Performance Dome, Black

- High performance entrée dome to hold the temperature of food on a 9” plate.

- Must fit the black Heat on Demand Advantage Induction Bases

Essence Entrée Dome Storage Rack

- Must be able to hold a minimum of 100 entrée domes

- Must be durable and easy to clean

- Must be constructed with stainless steel

- Must be on swivel casters with locking brakes

Antibacterial Room Service Tray, 15" x 20", Black

- Antibacterial Protection included

- Ergonomic Grips

- Minimum 1 year limited warranty on material and manufacturing

- Dishwasher safe

Room Service Tray, Drying Rack

- Tray Drying/Transport Rack

- Must hold a minimum of 48 trays

- Must be durable and easy to clean

- Must be constructed with stainless steel

- Must be on swivel casters with locking brakes

Lid, Slotted, Disposable, White

- Must fit with 8oz Insulated Mug 5oz insulated bowl, and Dimensions 8oz Tumbler

- Low Profile

Lid, Vented, Disposable, White

- Must fit the 8oz insulated Soup Bowl

Convected Air Dish Heater, 9 inch, 2 tubes, 208 volt

- Must hold a minimum of 100 9” China dishes

- The power requirements must be 208 – 240v

Premium Tray Delivery Cart

- Side loading, double doors

- Six, 6" Balloon Casters

- Contains Floor Drains

- Full Perimeter Bumper for cart, and wall protection

- 24 Tray Capacity

- Must be able to hold 15” x 20” trays

- 4.5” – 5” tray spacing

- Noise reduction wheel and cart design

- Stainless steel

9" Ready-Chill Base

- Ready Chill Bases for 9” plates

- Maintains cold food temperatures for a minimum of 45 minutes

- Dishwasher safe

Essence 9" Non-Insulated Dome, Clear

- Ready Chill Entrée Dome for 9” plates

- Pairs with the Ready-Chill bases

- Dishwasher safe

Ready Chill 9" Base Storage Rack

- Drying Rack for Ready Chill Bases

- Must be able to hold a minimum of 100 bases

- Must be constructed with stainless steel

- Must be durable and easy to clean

- Must be on castors with locking breaks

Excel/Ready-Chill Dome Storage Rack

- Drying Rack for Ready Chill Domes

- Must be able to hold a minimum of 50

- Must be constructed with stainless steel

- Must be durable and easy to clean

- Must be on castors with locking breaks

Lid, Low Profile, Non-Vented, Disposable, Clear

- Must fit 5 oz Bowl, Clear

Lid, Dome, Non-Vented, Disposable, Clear

- Must fit 8 oz Bowl, Clear

Lid, Dome, Non-Vented, Disposable, Clear

- Must fit 6.5” Plate

Lid, Vented, Disposable, White

- Lid, Dome, Disposable

- Must fit8oz insulated mug, 5oz insulated bowl and 8 oz Dimensions Tumblers

7 1/8" Ready-Chill Base

- Ready Chill Bases for 7 1/8” plates

- Maintains cold food temperatures for a minimum of 45 minutes

- Dishwasher safe

Ready Chill/Excel Entree Dome, Clear, Non-Insulated

- Ready Chill Entrée Dome for 7 1/8” plates

- Pairs with the Ready-Chill bases

- Dishwasher safe

Total

FORT WAYNE

Heat on Demand 2 Plus Activator, 208-240 volt

- Induction meal delivery system activator unit that takes no more than 20 seconds per heating cycle

- System must have a temperature hold time of 140 degrees F or above for 45 minutes or more with the dome on

- The power requirements must be 208-240v

- Automatic shut off

- At least 1-year parts and 1-year labor warranty

- Company to provide backup equipment at no charge when the heated meal delivery system is needing repaired

Heat on Demand Ultra Induction Base, Black

- Bases that stay cool to the touch and are safe to handle without gloves or a base lifter.

- These must be able to work with the induction meal delivery system activator unit

Radiance High Performance Dome, Black

- High performance entrée dome to hold the temperature of food on a 9” plate.

- Must fit the black Heat on Demand Ultra Induction Bases

Room Service Tray, Drying Rack

- Tray Drying/Transport Rack

- Must hold a minimum of 48 trays

- Must be durable and easy to clean

- Must be constructed with stainless steel

- Must be on swivel casters with locking brakes

7 1/8" Ready-Chill Base

- Ready-Chill Bases for 7 1/8” plates

- Maintains cold food temperatures for a minimum of 45 minutes

- Dishwasher safe

Ready Chill/Excel Entree Dome, Clear, Non-Insulated

- Ready Chill Entrée Dome for 7 1/8” plates

- Pairs with the Ready-Chill bases

- Dishwasher safe

Universal Storage Rack,

- Base/Dome Storage Rack

- Must be able to hold a minimum of 60 9” bases/domes

- Must be durable and easy to clean

- Must be constructed with stainless steel

- Must have removable wire shelving for cleaning

- Must be on swivel casters with locking brakes

Total

Shipping and handling must be included in the pricing of each and not a separate line item. Your quoted price must be the final price.

Brand Name Or Equal (BNOE) offers will be considered. BNOE offers must provide documentation that the alternate item is of the same form, fit, and function as the listed item, to include the salient characteristics listed with each line item.

Alternate submission: Offerors submitting alternate items must provide technical information sufficient for a lay person to determine acceptability. Information will not be paid for by the government nor returned to the supplying party. The information will be used to determine product acceptability. Lack of sufficient information for our staff to determine product acceptability will result in a negative determination. Any quote will then be found non-responsiveness to the solicitation and the quote will not be considered. New Equipment ONLY; NO remanufactured, used/refurbished, or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized dealers will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested.

Equipment items, and related services will be delivered, as required, to:

As indicated on the Request For Quote (RFQ) in section B.3 DELIVERY SCHEDULE

Line Items 1-30 to VA Northern Indiana 1700 East 38th St., Marion, IN 46953-4568

AND

Line Items 31-37 to VA Northern Indiana 2121 Lake Ave., Fort Wayne, IN 46805-5100

Period of Performance

Delivery shall be provided no later than 30 days after receipt of order (ARO).

FOB: Destination.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders”

The following subparagraphs of FAR 52.212-5 are applicable:

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

All quotes shall be sent to the Contracting Specialist, Morgan Stein at Morgan.Stein@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors (price, past performance, speed of delivery) resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous and the BEST VALUE to the Government. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Submission of your response shall be received not later than 18:30 PM ET ON August 24, 2023. No phone calls please.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact for this solicitation; Morgan Stein, Contracting Specialist, NCO10 Contracting, Morgan.Stein@va.gov

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