36C25023Q0919 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence

OH

44131 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence

OH

44131 To all Offerors/Bidders

36C25023Q0919 07-18-2023

X X X

X This amendment to the solicitation 36C25023Q0919 is being issued for the follow:

1. See attached questions and answer to questions submitted to the Contracting Officer.

2. See attached updated Statement of Work.

Christopher D. Gundy Contracting Officer

Question 1: Do all routes need to start at the Saginaw VA?

Answer 1: Everyday, service must be provided from the community based outpatient clinics (CBOC) to the Saginaw VA Medical Center (VAMC). The Ann Arbor run will start at Saginaw VAMC and deliver to the Ann Arbor VAMC. Statement of Work has been updated to clarify.

Question 2: As in the previous contract, is there a return trip needed from Ann Arbor?

Answer 2: There will be occasional times when there will be a return trip to Saginaw VA. Wording has been added to the Statement of Work.

Question 3: Does the VA anticipate any location changes, i.e., closing and/or additions?

Answer 3: If there are any changes to the contract, there will be a bilateral modification that will occur that is within scope. The vendor will provide us with any impact to their services and or cost. There is a pending change in address for the outpatient clinic located in Cheboygan County. Indian River location has been delayed for opening September 12, 2023. The current location has been added to the Statement of Work. Anticipate the current Cheboygan location to close prior to September 12 for a brief shutdown while the move to the new location is conducted. Dates will be coordinated by the Contracting Officer Representative.

STATEMENT OF WORK

Courier Service for VA Laboratory Contractor shall provide all vehicles, gasoline, insurance, personnel, and directional materials necessary to accomplish regularly scheduled same day courier services for and between the Department of Veterans Affairs Medical Center (VAMC), Saginaw, Michigan and the Department of Veterans Affairs (VA) Community-Based Outpatient Clinics (CBOC), in Oscoda, Alpena, Gaylord, Clare, Traverse City, Bad Axe, Cadillac, Indian River, and Grayling, Michigan. Daily courier services shall be from the VA CBOCs to the Saginaw VA Medical Center and from the Saginaw VA Medical Center to the Ann Arbor VAMC. Daily delivery services shall be provided Monday through Friday, excluding Government holidays. Award will include service to all sites; no consideration will be given to proposals that omit one or more sites. If the VA adds CBOC locations in at some point in the future, they will not be part of the current contract. Once these sites are established, additional consideration under a separate contract may be considered. Change of location of current CBOCs will be considered within scope and documented through bilateral modification.

SCHEDULE/LOCATION/ITEMS :

Work Hours: Pick up at the Department of Veterans Affairs Community-Based Outpatient Clinics, shall be between 1 p.m. and 4:30 p.m., specific time by local CBOC agreement, and delivery shall be made no later than 9:30 p.m. to the VAMC, 1500 Weiss Street, Saginaw, Second Floor, Room 2115 Laboratory, Monday through Friday, excluding National Holidays. Pick up from the Saginaw VAMC for delivery to the Ann Arbor VAMC shall be between 11:45 AM and 12:15PM, with delivery to the Ann Arbor VAMC, 225 Fuller, Ann Arbor, Third Floor, Room E333, not later than 2:00PM Monday through Friday. Upon request of the VA, occasional return delivery trips from Ann Arbor VA Medical Center to the Saginaw VA medical Center will be required, which the specimens must arrive to the Saginaw VAMC, Room 2215, Laboratory by 6:00 PM.

Government Holidays: The eleven (11) holidays observed by the Government are: New Year’s Day, President's Day, Martin Luther King's Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, veterans Day, Thanksgiving Day, Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

Insurance: The Contractor shall have, maintain, and show proof of insurance on contractor owned vehicles and professional liability.

Inclement Weather Provision: The Contractor shall contact the Saginaw laboratory management or designee when the Contractor feels that weather indicates adjustment or cancellation of scheduled pick up/deliveries. Contact information will be provided upon award.

If the contractor fails to furnish the required services within the time frames established, the Department of Veterans Affairs reserves the right to obtain the service from another source and to charge the contractor with any excess cost which may result.

Contact: The Contracting Officer Representative (COR) or designee shall be the main point of contact. Contact information will be provided upon award.

Description of Items: All items that contain veteran identification will be transported in a locked container (current containers used are 16” W x 16” H x 10” D). The contractor is responsible for obtaining the container and providing 2 keys for VA Staff to open and lock the container. (One key to be kept at the CBOC and other key to be kept at the drop location in Saginaw.) Items that may be transported include, but are not limited to: blood, urine, tissue, and other body fluids. A sealed mail bag provided by the VA may also be included.

Blood and other body fluid samples to be transported in a locked container specifically designed for blood transportation. Samples may contain infectious agents. All applicable DOT labeling and regulations as well as training must be followed.

The number of items being transported will be counted prior to being placed into the locked container and recorded on a work sheet. When the items are delivered they will again be counted, recorded and receipt signed. In accordance with VAAR 801.603.71 (a) (1) & (2), only designated personnel can receive and inspect packages and deliveries. These logs must be submitted to the COR on a monthly basis.

QUALIFICATIONS:

Offers will be considered only from those offerors who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish services in the volume required for all the items under this contract.

Offeror should have at least two years of work history in this capacity. Provide a list of all courier contracts for the last two years (or four most recent contracts) with points of contact for each.

Offeror shall submit a brief work plan explaining logistical processes (routes/cargo transfers, etc.). Work plan shall also discuss contingency plans for inclement weather and disabled vehicle/driver.

Successful offeror shall meet all requirements of Federal, State or City codes regarding operations of this type of service. Associated staff will maintain current training and certification in accordance with 49 CFR, Parts 171-173.

DRIVERS/ATTENDANTS:

All drivers shall have attained legal age (the age of 21 years) and shall maintain neat, clean and professional appearance. All drivers shall maintain in their position a driver’s license issued by the State of Michigan (or other State), to include any special licensure required for the transporting of infectious materials.

Drivers shall not make stops outside the scope of medical courier business during the transport of items under this contract.

The successful offeror shall sign and engage in a Business Associate Agreement (BAA) with the VA upon award.

Drivers must electronically complete annual VA National Privacy Training and submit proof of completion to COR.

Drivers must have current DOT training for transporting infectious materials. Documentation must be provided to the COR.

VEHICLES:

Vehicles used in the performance of this contract shall be licensed and meet all minimum vehicle requirements as mandated by the State of Michigan, to include a Hazardous Materials/Waste Certificate if required.

LIMITATIONS:

Under no circumstances shall any person other than the driver ride in a vehicle or handle items being transported. Courier shall not transport other than similar medical cargo for other clients while in the possession of VA material.

SECURITY:

While on VA grounds, contractor shall secure vehicles when left unattended. If vehicle must be left unattended with motor running, a second set of keys will be necessary, so that vehicle can be securely locked.

COMMUNITY BASED OUTPATIENT CLINIC ADDRESSES:

Oscoda VA Outpatient Clinic 5671 Skeel Avenue, Suite 4 Oscoda, MI 48750 Gaylord VA Outpatient Clinic 2782 South Otsego Gaylord, MI 49735 Col. Demas T. Craw Community Outpatient Clinic 701 US 31 South Traverse City, MI 49685 Clare VA Outpatient Clinic 11775 North Isabella Rd Clare, MI 48617 Bad Axe VA Outpatient Clinic 1142 S. Vandyke RD, Suite 100 Bad Axe, MI 48413 Cadillac VA Outpatient Clinic 1909 Mitchell St.

Cadillac, MI 49601 Cheboygan County VA Outpatient (scheduled to close in September 2023) Clinic14540 N. Mackinaw Hwy Mackinaw City, MI 49701

New Cheboygan County VA Outpatient Indian River VA Clinic (scheduled to open September 12, 2023)

5739 HWY M-68

Indian River, MI 49749 Grayling VA Outpatient Clinic 1680 Hartwick Pines Grayling, MI 49738 Clement C. Van Wagoner Outpatient Clinic 180 North State Avenue Alpena, MI 49707

ANN ARBOR VA ADDRESS:

LTC Charles S. Kettles VA Medical Center 2215 Fuller Road Ann Arbor, MI 48105

36C25023Q0919 0002