36C25023Q0511.docx

36C25023Q0511

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

583-23-4-669-0036 36C25023Q0511 06-30-2023 Tracy L. Granger

(734) 222-4294 07-14-2023 10:00

EDT

Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 X X 325998 650 Employees N/A X Veteran Health Indiana Richard L. Roudebush VA Medical Center Attn: Engineering 1481 West 10th Street Indianapolis

IN

46202 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 https://tungsten-network.com/customer-campaigns/veteransaffairs/

See CONTINUATION Page See Price Schedule in Section B.

All questions will be answered via Solicitation amendment.

Questions must be submitted in writing to the Contract Specialist at the following e-mail: Tracy.Granger@va.gov no later than July 11, 2023, by 9:00 AM EDT.

This procurement is for Chiller Plant Water Treatment Services. The procurement is being conducted under FAR 12 & 13.5.

The contractor must sign the 852.219-75 Certification for sub-contracting.

See CONTINUATION Page 583-3630162-669-854100-2548 010055590 X X One(1) Kristina L. Peart Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

Other Than System for Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

5. SECURE FAX: All faxes in regard to this order shall contain the following on the coversheet:

This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.

6. Late Quote Submission: Late submissions shall not be considered.

7. SUBMISSION OF OFFER:

3.) The Price/Cost Schedule, Section B 4.) 52.212-3, Representations and Certifications, or valid completion of SAM is acceptable 5.) 852.219-75, VA Notice of Limitations on Sub-Contracting – Certificate of Compliance for Services and Construction (Nov 2022).

6.) Information shall be received by the date and time specified in Block 8 of SF 1449 in order to be considered for award.

b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror will be removed from further consideration for award. Offerors can register in SAM at https://www.sam.gov.

c. Simplified Acquisition Procedures of FAR Part 12 and 13.5 are being used to conduct this procurement.

d. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.

8. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.1 ELECTRONIC INVOICE SUBMISSION AND INVOICING

VENDOR ELECTRONIC INVOICE SUBMISSION REQUIREMENTS AND METHODS

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – the FSC uses a third-party contractor, Tungsten Network (referred to OB10), to transition vendors from paper to electronic invoice submission. Please go to website: https://www.tungsten-network.com/customer-campaigns/veteransaffairs to enroll in the program and begin submitting the electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI website is: http://www.x12.org

1. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

2. Tungsten e-Invoice Setup Information: 1-877-489-6135

2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

2. FSC e-Invoice Contact Information: 1-877-353-9791

2. FSC e-Invoice email: vafsccshd@va.gov

BILLING AND INVOICING

1. In accordance with this contract, all services shall be billed in arrears monthly.

2. Contractor shall only bill for services and for line-items delivered.

3. A proper invoice that is submitted for payment; shall be accepted and certified for payment if:

i. Monthly invoice is submitted in arrears, no later than the 20th business day of the following month that services were rendered.

ii. Invoice contains in addition to the information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4(g) the following information:

a. Name and Address of the Contractor

b. Invoice Date and Invoice Number

c. Contract Number

d. Contract Order Number

e. Purchase Order Number

f. Date Range of Services Provided

g. Description of Services Provided

h. Line/Sub-Line Item number(s) of services provided

i. Quantity of each Line/Sub-Line Item

j. Unit Rate for each Line/Sub-Line Item

k. Total Cost for each Line/Sub-Line Item

l. Total Invoice Cost

4. The Certifying Official will confirm the information in the submitted invoice to the contract and invoice to ensure it is correct and valid.

i. If the invoice submitted is not a proper invoice, the certifying official shall refuse the invoice with a detailed statement as to why the invoice was refused.

ii. Contractor shall make corrections and resubmit using a separate invoice number, notating the invoice number it is replacing.

B.2 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in FAR Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts and contracts that exceed $250,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, New Hampshire. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $250,000.00 requires a CPARs evaluation. A government Focal Point will register your contract within 30 days after award and, at that time, you will receive and email message with a User ID (to be used when reviewing evaluations). Additional information regarding the evaluation process can be found at www.cpars.gov or if you have any questions, you may contact the Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have 60 days to submit any comments and re-assign the report to the CO.

Failure for the contractor’s representative to respond to the evaluation within those 60 days will result in the governments evaluation being placed on file in the database with a statement that the contractor failed to respond. The Contractor’s representative will be locked out of the evaluation and may no longer send comments.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide weekly water treatment service at a firm fixed price for Chemical based on 15,000,000 gallons softened makeup annually.

Contract Period: Base POP Begin: 09-01-2023 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Annual Cleaning of Tower Sump, Fill and Basin

POP Begin: 09-01-2023 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide training for existing and newly hired VA employees annually, or as needed in the case of new hires.

POP Begin: 09-01-2023 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Legionella Monthly Testing

POP Begin: 09-01-2023 POP End: 08-31-2024 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide weekly water treatment service at a firm fixed price for Chemical based on 15,000,000 gallons softened makeup annually.

Contract Period: Option 1 POP Begin: 09-01-2024 POP End: 08-31-2025 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Annual Cleaning of Tower Sump, Fill and Basin

POP Begin: 09-01-2024 POP End: 08-31-2025 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide training for existing and newly hired VA employees annually, or as needed in the case of new hires.

POP Begin: 09-01-2024 POP End: 08-31-2025 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Legionella Monthly Testing

POP Begin: 09-01-2024 POP End: 08-31-2025 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide weekly water treatment service at a firm fixed price for Chemical based on 15,000,000 gallons softened makeup annually.

Contract Period: Option 2 POP Begin: 09-01-2025 POP End: 08-31-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Annual Cleaning of Tower Sump, Fill and Basin

POP Begin: 09-01-2025 POP End: 08-31-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide training for existing and newly hired VA employees annually, or as needed in the case of new hires.

POP Begin: 09-01-2025 POP End: 08-31-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Legionella Monthly Testing

POP Begin: 09-01-2025 POP End: 08-31-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide weekly water treatment service at a firm fixed price for Chemical based on 15,000,000 gallons softened makeup annually.

Contract Period: Option 3 POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Annual Cleaning of Tower Sump, Fill and Basin

POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide training for existing and newly hired VA employees annually, or as needed in the case of new hires.

POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Legionella Monthly Testing

POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide weekly water treatment service at a firm fixed price for Chemical based on 15,000,000 gallons softened makeup annually.

Contract Period: Option 4 POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Annual Cleaning of Tower Sump, Fill and Basin

POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide training for existing and newly hired VA employees annually, or as needed in the case of new hires.

POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Contractor shall provide Legionella Monthly Testing

POP Begin: 09-01-2027 POP End: 08-31-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Base Year

Option Year One (1)

Option Year Two (2)

Option Year Three (3)

Option Year Four (4)

Aggregate Total (Base + Options, if exercised)

B.5 STATEMENT OF WORK

Part I: General Information

A. Introduction: The Richard L. Roudebush VA Medical Center (RLRVAMC), in Indianapolis, Indiana, requires maintenance, sanitization, repairs and chemicals for its cooling tower and chilled water loop systems, and maintenance of continuous chlorine reading meters at the Cooling Tower.

B. Background: RLRVAMC provides medical care to veterans in both a hospital and outpatient setting. Incoming water pH at the tower is in the 8.2 range and can cycle up 9.5 pH. Acid Based Treatment System shall not be used to bring pH level down.

C. Scope:

1. The Contractor shall provide all necessary chemicals, labor, and supervision to conduct preventive maintenance and sanitization on the facility owned Cooling Tower and Chilled Water Loop Systems.

2. The contractor shall maintain the chlorine meter at the Cooling Tower.

3. The contractor shall provide a quote for failed equipment to the VA prior to purchasing/installing. No repair work outside of the scope of this work statement shall be performed without a separate purchase order for the additional work from a Contracting Officer or authorized credit card holder for work under $2,500.00.

4. The Contractor shall develop and implement a Cooling Tower Disinfection Treatment to Prevent Legionella spp. “more than one unnamed species).

D. Applicable Documents: All services provided under this contract shall be performed in conformance with the National Fire Protection Agency (NFPA), http://www.nfpa.org/codes-and-standards; and Occupational Safety and Health Administration (OSHA), https://www.osha.gov; and Original Equipment Manufacturer standards and specifications.

Part II: Work Requirements

E. Maintenance: The Contractor shall maintain the cooling towers and chilled water loop systems. All procedures shall be in accordance with the published procedure manuals for the automated feed system and the Walchem Controller. The Walchem Controller has remote monitoring and adjusting capabilities with data-logging. Contractor shall ensure capability to utilize the system. The Contractor shall utilize the Original Equipment Manufacturer's established procedures and checklists, (or Contractor-supplied equivalent satisfactory to the Contracting Officer’s Representative (COR)). A Field Service Report shall be supplied to the COR at the completion of each preventive maintenance procedure.

F. Preventive maintenance procedures shall include the following:

1. Contractor shall maintain an automated feed system to control blow down/bleed-off by conductivity and then add chemicals based on make-up water flow.

2. Contractor shall complete Original Equipment Manufacturer field service updates for operational and reliability engineering change notices.

3. Contractor shall calibrate equipment for system chemistry. Calibration shall include Probes, Conductivity, PH, Alkalinity, Hardness, Microbial growth, Biocide an Corrosion inhibitor levels, Oxidation Reduction Potential.

4. Contractor shall perform weekly tests to verify proper chemical levels in systems; adjust feeder systems adding chemicals as necessary; and conduct maintenance as needed.

5. Contractor shall inspect and monitor all feed and control equipment related to the treatment on the cooling water system

6. Contractor shall ensure the equipment is in operating condition as defined in Original Equipment Manufacturer specifications.

7. Contractor shall replace any Original Equipment Manufacturer labels, decals, or warning tags that are not legible.

8. Contractor shall provide documentation of services performed. This shall include weekly reports on system parameters.

9. Contractor shall provide all reagents for routine testing by the operators to verify system performance.

10. Contractor shall provide training for existing and newly hired VA employees annually, or as needed in the case of new hires.

11. Contractor shall provide complete annual cleaning of the cooling towers to include the fill, pits, and tower basin pans and shall dispose of the waste. The Cooling Tower shall not be shut down when outside air temperatures are above 40 degrees. Towers shall be brought down as a group for cleaning.

12. Contractor shall ensure proper safety precautions are utilized.

13. Contractor shall, when asked, during operational period of the cooling tower for cooling purpose, supply adequate Sodium Hypochlorite Liquid Solution, and appropriate automated chemical delivering mechanism to appropriate location of the cooling tower recirculated water to maintain an available free residual chlorine level of 1.0 mg/L in the circulated cooling water which has been in contact with plastic/ composite cooling media of the cooling tower. Contractor shall train the VA employees (i) about operating Sodium Hypochlorite Liquid solution addition mechanism to the circulated cooling tower water, (ii) about how to maintain 1.0 mg/L of free available residual chlorine in the circulated water, and (iii) what to do in case of free chlorine level goes down below 1.0 mg/L, (iv) about preventative maintenance, (v) about what to do in case of emergency.

14. Contractor shall develop Cooling Tower Disinfection Treatment Plan to prevent Legionella Bacterial growth within 45 days of the award of contract. Upon approval of the Plan the contractor shall implement the plan within 30 days. The contractor shall supply material, labor, equipment, and technology for implementing and operating the Disinfection Treatment Plan to Prevent Legionella spp. In addition, the contractor shall train the VA employees (i) about implementing and operating Disinfection Treatment Plan, (ii) about chemical additions for disinfection, and the mechanism for adding chemicals to the circulated cooling tower water, (iii) about chemical shock and continuous chemical addition for continuous disinfection, and (iv) what to do in case of emergency.

15. During the operational period of Cooling Tower for cooling purposes, Contractor shall take a 1 liter of water sample every 30 days from the circulated cooling Tower Water which has been in contact with the plastic/ composite cooling media, and send them to an Indiana Department of Health Certified Microbiology Drinking Water Laboratory, CDC Elite or A2LA Certified Lab for testing legionella bacteria. The contractor shall take a field blank sample and have it tested for legionella. In the case of a positive result of legionella bacteria, contractor shall take a fresh sample from the same location where the previous sample was taken and have it tested for Legionella Bacteria by Acid Treated CDC plate culture. The contractor shall measure pH, residual free chlorine, dissolved oxygen, dissolved solids and temperature of the sampled water.

Note: The primary purpose of a blank sample (“blank”) is to measure the magnitude of contaminant concentration that may have been introduced into the sample because of sampling-related activities, and exposure to the surrounding environment. Blank water is defined as specially prepared distilled/deionized water (DIW) that is laboratory produced, quality-controlled, and that carries a certificate of analyte concentrations (Legionella Bacteria in colony forming units (cfu) for each grade and lot of water produced. The laboratory certificate of analysis for each lot of blank water shall be kept on file with project records, and the lot number(s) used for each sample shall be recorded on field forms.

One liter of blank from the laboratory shall be taken to the field in the sample container. The sample container shall be exposed to the environment by keeping the cap or lid off and exposing the blank to the sample collecting environment of the hospital/ health care facilities.

16. Contractor shall test for available free residual chlorine for recirculated water which has been in contact with the Cooling Tower Cooling Plastic/Composite materials on a weekly basis.

17. Contractor shall respond to emergency situations within eight hours. If work is outside of the scope of the Contract the Contractor shall only perform work if a separate emergency PO has been received to do the additional work.

G. Current Equipment:

· Three each 220-gallon doubled walled storage tanks

· Three each Iwaki E-Class Metering Pumps,1.0 GPH/Max psi 150/Stroke/Min 1-360/115V

· One each 120-gallon double walled storage tank

· One each ProMinent Pump

· One each Walchem wall mounted monitor

· One cellular Gateway

H. Defects and Repairs: The Contractor shall notify the Contracting Officer of the existence or development of any defects in, or repairs to the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse).

I. Deliverables:

1. A Field Service Report shall be submitted to the COR at the completion of each preventive maintenance procedure.

2. The Contractor shall submit a legible field service report, which shall include detailed descriptions of the annual inspection or emergency repair services performed, including replaced parts and estimated prices required for the service call. NOTE: Any work within the scope of work but not listed in the contract shall be authorized by a warranted Contracting Officer through a modification to the contract or a separate purchase order. In the event the additional charges are below the micro-purchase threshold work will be authorized through a Government Purchase Card order prior to the service being performed.

3. Contractor shall provide copy of the current Calibration Certification of all test equipment used by the Contractor to perform service under this contract. Calibration of equipment shall be traceable and in conformance with test equipment Original Equipment Manufacturer standards.

4. Contractor shall provide a listing of points of contacts and telephone numbers for emergencies.

5. Contractor shall report all test results to the COR weekly within 5 business days of completion of their tests.

Part III: Supporting Information A. Security:

The C&A requirements do not apply, a Security Accreditation Package is not required.

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background commensurate with the level of access needed to perform the statement of work is Special Agency Check (SAC). This requirement is applicable to all subcontractor personnel requiring the same access.

The Contractor shall be required to report to the Chiller Plant Operator to log in during normal working hours. This check in is mandatory. When the service is completed, the Contractor shall document services rendered on a legible field service report. The Contractor shall log out with the Chiller Plant Operator and submit the field service report to the COR for a signature.

B. Travel: None C. Place of Performance: Richard L. Roudebush VAMC, located at 1481 West 10th Street, Indianapolis, IN 46202 D. Period of Performance: Period of performance is from September 1, 2023, through August 31, 2024, with four (4) one- year option periods to be exercised at the discretion of the Government.

E. Government-Furnished Property: None F. Qualifications of Key Personnel: The Contractor's staff shall provide only fully qualified Field Service Representatives to work on the equipment. "Fully qualified" is based upon training and experience in the field. The Field Service Representatives must have successfully completed a formalized training program for the equipment and have a minimum of five (5) years of experience providing preventive maintenance and emergency repair services on the same make and model of equipment serviced under this contract.

G. Hours of Work: Maintenance shall be conducted during normal business hours. Contractor shall provide a listing of points of contacts and telephone numbers for emergencies. Normal business hours are 7:30 a.m. to 4:00 p.m., Monday through Friday excluding the following federal holidays: New Year's Day, Birthday of Martin Luther King, Jr, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically declared by the President of the United States to be a national holiday.

1. CONTRACTOR SIGN-IN – Contractor personnel shall report to Operations Supervisor, Engineering Services before beginning any work at the facility, to sign-in and receive a contractor’s security badge.

2. BADGES – All Contractor personnel are required to wear identification (ID) badges during the entire period during which they are on VA grounds. ID badges must show an identification picture, name of the individual, and the represented company.

3. PARKING – It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA will not invalidate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

4. SMOKING – Smoking is not permitted within or around the VA Healthcare System facilities, except in designated areas.

H. Monitoring Performance: The COR will monitor contractor performance by:

• Direct observation of contractor performance 36C25023Q0511

• Direct observation of equipment operation Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C.