36C25023Q0498.docx

SUBJECT*

Re-key (Cores, Keys, and Key Cutters) | LTC Charles S. Kettles VA Medical Center Ann Arbor, MI

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240

POINT OF CONTACT*

James Howard Contract Specialist james.howard3@va.gov

PLACE OF PERFORMANCE

LTC Charles S. Kettles VA Medical Center

2215 Fuller Rd

Ann Arbor MI

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a request of quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the most recent Federal Acquisition Circular.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334220.

The Department of Veterans Affairs, LTC Charles S. Kettles VA Medical Center, in Ann Arbor, MI has a re-key requirement for their facility (SFICs, Keys, and Key Cutters).

See attached documents for more details/salient characteristics. Along with pricing and contact information, please also provide the following in your quote:

· Your company’s Unique Entity Identifier (UEI) to confirm status on SAM.gov

· Estimated ARO delivery timeframe.

Place of Performance/Place of Delivery

2215 Fuller Rd Ann Arbor, MI

Award shall be made to the offeror whose quotation is the lowest price technically acceptable.

The government will evaluate information based on the following evaluation criteria: Lowest Price Technically Acceptable.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” to include: 52.204-7, 52.204.16, and 52.229-11.

2. 52.212-2, “Evaluation - Commercial Items”: FAR provision 52.212-2 does not apply to this solicitation. Award will be based on lowest price technically acceptable offer.

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal IAW FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” [October 2018] with the following addenda: FAR 52.219-28, 52.222-19, 52.232-40, 52.204-13, 52.204-18; VAAR 852.203-70, 852.232-72, 852.246-71, 852.212-70

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” [May 2019] The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: 52.204-10, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3 Alt 2, 52.225-13, 52.229-12, 52.232-33 This is a combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis / solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submissions shall be received not later than Monday, April 3, 2023, at 4:00PM ET by email at james.howard3@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, James Howard, at james.howard3@va.gov

Statement of Work Summary The intent of this document is to summarize the procurement of 4000 Small Format Interchangeable Cores (SFIC) and required keys IAW the specifications listed below. This procurement is for the LTC Charles S. Kettles VA Medical Center, Ann Arbor VA Medical System, located at 2215 Fuller Ct. Ann Arbor, MI 48105.

Background The LTC Charles S. Kettles VA Medical Center is currently keyed to a BEST “M” keyway. Additionally, a BEST “E” keyway is used for construction areas. The intent of the facility is to reuse its current core marks with a newly established Control Key and Great Grand Master Key system.

Definitions:

1. Core – SFIC that is pinned and removable from various lock types such as cylinder, mortise, etc.

2. COR – Contracting Officer Representative

3. Key system – VA Handbook 0730/4 requires a four-control level keying system consisting of the following:

a. Control Key (special key or tool used to remove SFIC without disassembly of knob or lockset).

b. Great Grand Master Key

c. Grand Master Key

d. Master Key

e. Operator key (also commonly referred to as a “change key,” or “individual key”)

f. Special keys are also required that are not operated by a Great Grand Master Key Scope of requirement:

A. Provide 4000 SFICs and associated keys in the quantities to be provided below that are removable only with a Control Key (without disassembly of knob or lockset). SFICs shall be 7-pin type and shall conform to ANSI A156.2. Pinning core mark quantities and information shall be furnished at a later date by the COR after order award and prior to production. Cores shall be fully compatible with all of the facility’s existing mortise, rim, cylindrical, and all other lock type locksets which are BEST size and profile.

B. Keyways shall be protected by a federal utility patent. A federal utility patent that lasts for seven (7) years or more beyond the procurement date is required.

C. All cores shall be factory pinned into the new Control Key and Great Grand Master Key system (new codes) that reuses existing or provided core marks.

a. Core marks and required quantities for each will be provided to the Contractor by the COR post award.

b. Core marks shall be stamped on the face of each core.

c. Contractor shall verify core marks and their locations with the COR prior to production.

d. The provided new key system/codes shall allow for up to 50% future expansion.

e. Provided codes shall be controlled at the manufacturer level with facility-specific exclusivity.

D. Key Stamping

a. All keys shall be stamped with the following:

i. Change Key core mark number (ex: “3DA9”)

ii. Change Key serial number (ex: “147”)

b. Key’s produced will not bear identifying markings, such as “VA” and/or “US Government”

c. Final key stamping shall be approved by the COR prior to production.

E. Core and key inventory information shall be provided in an electronic format compatible with the facility’s key control software (e.g., BEST Keystone Web).

F. Furnish factory cut key in quantities below:

*Quantities are estimates / final quantities will be dependent on coring structure G. Furnish 4000 factory pinned and marked SFICs. The facility has approximately 102 departments. Cores shall have a minimum of a 1-year warranty.

H. Furnish additional items below:

a. Two (2) key cutters for each new keyway provided

b. 10 bags (100 EA) top and bottom pin segments (1,000 each total)

c. 20 bags (100 EA) new springs and caps (2,000 each total) VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Original Date: 10/12/17 Revision 04 Date: 06/10/20