36C25023Q0213.docx

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO 10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist John Tschirhart john.tschirhart@va.gov 937-267-3952 937-262-5974

PLACE OF PERFORMANCE

Dayton VAMC

4100 West Third Street

Dayton OH

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ (36C25023Q0213). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08

This solicitation is a full and open competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 311511, Fluid Milk Manufacturing with a small business size standard of 1000 employees. The FSC/PSC is 8960.

The Department of Veterans Affairs, Network Contracting Office (NCO) 10, Regional Procurement Office (RPO) Central, 3140 Governor’s Place Blvd, Suite 210, Kettering, OH 45409 All interested companies shall provide quotations for the following:

Supplies/Services

2% Milk 1 Gallon Contract Period: Base POP Begin: 01-13-2023 POP End: 01-12-2024

Chocolate 1% Milk 1/2 Pint

2% Milk 1/2 Pint

Vitamin D Milk 1/2 Pint

1% Milk 1/2 Pint

Skim Milk 1/2 Pint

Orange Fruit Drink 1 Gallon

Fruit Drink 1 Gallon

POP Begin: 01-13-2023 POP End: 01-12-2024

GRAND TOTAL:

2% Milk 1 Gallon Contract Period: Option 1 POP Begin: 01-13-2024 POP End: 01-12-2025

Chocolate 1% Milk 1/2 Pint

2% Milk 1/2 Pint

Vitamin D Milk 1/2 Pint

1% Milk 1/2 Pint

Skim Milk 1/2 Pint

Orange Fruit Drink 1 Gallon

Fruit Drink 1 Gallon

POP Begin: 01-13-2024 POP End: 01-12-2025

GRAND TOTAL:

2% Milk 1 Gallon Contract Period: Option 2 POP Begin: 01-13-2025 POP End: 01-12-2026

Chocolate 1% Milk 1/2 Pint

2% Milk 1/2 Pint

Vitamin D Milk 1/2 Pint

1% Milk 1/2 Pint

Skim Milk 1/2 Pint

Orange Fruit Drink 1 Gallon

Fruit Drink 1 Gallon

POP Begin: 01-13-2025 POP End: 01-12-2026

GRAND TOTAL:

STATEMENT OF WORK FOR THE REQUIREMENT OF NUTRITION AND FOOD SERVICE

AT THE DAYTON VA MEDICAL CENTER

STATEMENT OF WORK (SOW)

The Dayton Veterans Affairs Medical Center (Dayton VAMC) Nutrition and Food Service has a requirement for various gallons and pints of milk and chocolate milk.

DESCRIPTION OF AGREEMENT

This agreement shall govern the terms and conditions and prices under which the contractor shall furnish, and the Federal Government shall order Milk for the Dayton VA Medical Center, 4100 West Third Street, Dayton, Ohio 45428.

EXTENT OF OBLIGATION

The Federal Government is obligated only to the extent of authorized calls placed against this agreement.

Delivery Instructions. All deliveries shall be made to: Dayton VA Medical Center, 4100 West Third Street, Dayton, Ohio 45428. The type of delivery order will be specified when the order is placed, and the Contractor shall deliver within the timelines stated below:

Routine: All routine orders shall be delivered within 24 (twenty-four) hours according to the delivery location in the above SOW, during normal business hours. Routine deliveries are not required on the weekends or federal holidays. Routine stock delivery orders will be placed by phone during normal business hours, 6:30am to 3:00 p.m. local time, Monday through Friday excluding all federal holidays.

HOURS OF SERVICE

The Contractor shall be available, 24 hours per day, 365 days per year including Federal holidays. The following terms have the following meanings:

Christmas

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.

Place of Performance/Place of Delivery Dayton VA Medical Center 4100 West Third Street Dayton, Ohio 45428

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors–Commercial Items (Nov 2021)

2. FAR 52.212-3, Offerors Representations and Certifications–Commercial Items (Oct 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, Contract Terms and Conditions–Commercial Items (Nov 2021)

· FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2022)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.217-3, Evaluation Exclusive of Options FAR 52.217-4, Evaluations of Options Exercised at Time of Contract Award FAR 52.217-5, Evaluation of Options FAR 52.217-6, Option for Increased Quantity FAR 52.217-8, Option to Extend Services FAR 52.217-9, Option to Extend the Term of the Contract FAR 52.219-14, Limitations on Subcontracting FAR 52.222-21, Prohibition of Segregated Facilities FAR 52.222-26, Equal Opportunity FAR 52.222-36, Equal Opportunity for Workers with Disabilities FAR 52.222-41, Service Contract Act

Other VA Acquisition Regulation Provisions and Clauses VAAR 852.203-70, Commercial Advertising VAAR 852.232-72, Electronic Submission of Payment Requests VAAR 852.246-71, Rejected Goods

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations: Contracting Officer shall notify potential quoters of the basis on which award will be made (price alone or price and other factors, e.g., past performance and quality). Solicitations are not required to state the relative importance assigned to each evaluation factor. Insert the significant evaluation factors such as (1) technical capability or quality of the item offered to meet the Government requirement; (2) price; and (3) past performance. The following is standard evaluation criteria. The evaluation criteria utilized should be based on the type of supply and/or service being procured and the complexity of that supply and/or service.

(1) Technical or Quality

(2) Past Performance

(3) Veterans Involvement {Pursuant to VAAR 813.003-70 (c) (2), to the extent that market research does not support an SDVOSB or VOSB set-aside, the Contracting Officer shall include evaluation factors prescribed at VAAR 815.304}

(4) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is requesting or accepting alternate quotations. The information that shall be included in the quotation should be set forth in the quotation submission instructions (i.e., FAR Provision 52.212-1 and any addendum) of the solicitation and should vary based on the type of supply and/or service being procured and the complexity of that supply and/or service.

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

(4) Price: The Government will evaluate the price by adding the total of all line item prices, including all options delete preceding three (3) words if no options are included}. The Total Evaluated Price will be that sum.

(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. {Contracting Officer shall insert the following if the solicitation will include options that are exercisable under FAR 52.217-8} <This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

This is an open-market combined synopsis/solicitation. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

1. The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.

OR

2. The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: (Contractor shall list exception(s) and rationale for the exception(s)).

Interested vendors are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract. Registration is available at www.sam.gov.

Quotes shall be sent by e-mail only to john.tschirhart@va.gov no later than 4:00 pm ET, January 6, 2023. Telephone inquiries will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contracting officer, John Tschirhart, john.tschirhart@va.gov

Point of Contact John Tschirhart Contract Specialist Network Contract Office (NCO) 10 Office: 937-267-3952 Email: john.tschirhart@va.gov Effective Date: 02/01/2022