36C25023Q0141.docx

SUBJECT*

Triennial Electrical System Testing and Maintenance

GENERAL INFORMATION

Network Contracting Office (NCO) 10 Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Officer Mary Jane Crim maryjane.crim@va.gov

PLACE OF PERFORMANCE

Chalmers P. Wylie VA Ambulatory Center

420 North James Rd

Columbus OH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

This solicitation is set-aside for Veteran Owned Small Business (VOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $16.5 Million.

The FSC/PSC is H261.

The Columbus VA Ambulatory Center is seeking to purchase triennial testing and maintenance to electrical switchgear and substations.

The following Wage Determination applies to this procurement:

Wage Determination: 2015-4729 Revision No.: 21 Date of Revision: 6/27/2022 Available At: www.sam.gov

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

All interested companies shall provide quotations for the following:

PRICE/COST SCHEDULE

ITEM INFORMATION

Testing and Maintenance to Electrical Switchgear and Substations

STATEMENT OF WORK

1.0 General

This is a non-personnel service contract to provide all labor, material, tools, equipment, and personal protective equipment (PPE) to perform required testing on the electrical distribution according to National Fire Protection Association (NFPA) 70B, the Joint Commission and the ANSI/NETA MTS-2019 at the Chalmers P. Wylie VA Ambulatory Care Center (VAACC) which includes Main Building, Energy Center, Engineering Building, and Parking Garage. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools, and PPE as appropriate. Work shall be performed by journeyman electricians qualified for the voltage level of the various equipment. Due to the nature of the work, all work will be performed on Saturday and Sunday. Except infrared survey must be performed during normal hours. All work shall be coordinated with Engineering Service. Contractor shall schedule work at least 8 weeks in advance to assure proper coordination with facility staff. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

http://www.netaworld.org/standards/ansi-neta-mts

1.1 Contracting Officer’s representative (COR)

The Contracting Officer’s Representative (COR) will be the principal liaison for the Contractor during the duration of the contract and must be contacted prior any performance on equipment.

1.2 Specific Tasks

The contractor shall perform infrared survey and maintenance according to NFPA 70B, Attachment 2 ANSI/NETA MTS-2019 7.0 to 8.0 including primary injection testing. See attached Electrical Equipment Listing.

At a minimum, the work shall include the following:

· Transformer of 500KVA or larger shall be cleaned interiorly, inspected for sign of overheating with an infrared thermal detecting equipment and inspected for any damages to the housing, connection points, or insulation.

· Dry type transformers must be thoroughly cleaned, both interior and exterior, and inspected for overheating with infrared thermal detecting equipment.

· Electrical equipment (including, but not limited to Automatic Transfer Switches (ATS) switchgears, switchboards, distribution panels, motor control centers, and all related components) are required to be inspected, tested, maintained, and/or calibrated as follows:

· Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; COMPRESSOR AIR IS NOT TO BE USED FOR THIS PURPOSE. Visually inspect for signs of overheating, misaligned contacts, damage insulation, or lose lugs.

· Lubricate all moving parts with manufacturer’s approved lubricants

· Test and exercise circuit breakers located in switchgears, switchboards, distribution panels to ensure operation under overload and short circuit conditions. We will provide updated short circuit study for all circuit breaker adjustment according to the recommended setting according to the recommended setting by the study.

· Test ground fault protection devices for proper function if they are installed in the Electrical Power Distribution System.

· Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system.

· Identify the hot spot in the electrical equipment by using infrared thermal detecting equipment. This work item must be done while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system. Use an infrared scanning camera to detect hot spots for all equipment listed in the attached electrical equipment listing. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

· Calibrate and maintain adjustable protective relays.

· Test all control systems equipment for proper operation after maintenance is performed and before placing them back in operation.

· Full testing shall be performed for all breakers rated above 200 Amps throughout the facility.

· Provide complete written report of the work performed to the VAACC within fourteen (14) days of completion. Information shown in the report shall be as follow:

· Company’s name, address, telephone and fax numbers.

· Name and signature of contractors who perform the maintenance and testing.

· VA Work Contract Number, name and number of VA Contracting Officer.

· Date and Time of Work.

· Copies of contractors’ valid license, professional and training certificates.

· Descriptions and model number of specialized tools and equipment used, such as torque wrench, infrared scanning camera, etc.

· Location, type, name, and nameplate information of electrical equipment to be maintained and tested.

· Description of work items.

· Test data.

· Submit three (3) hard copies of the complete written report, and one (1) CD-Rom of the electronic version of the report in Microsoft Word format to the COR within fourteen (14) calendar days of work.

· Provide recommendations for any repair, replacement, or other potential corrective action that should be taken as a result of the test. For any devices tested which do not pass testing or inspection, the COR must be notified immediately, as well as documenting the information in the report.

· Contractor is responsible for contacting American Electric Power (AEP) to disconnect and reconnect main feed to the VAACC.

· Site visit is strongly recommended.

1.3 Contractor Qualifications

Contractor shall be certified by the InterNational Electrical Testing Association (NETA) as NETA Certified Technician, and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Contractor shall have safety trainings either on-the-job or class-room type in electrical safety outline in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E-Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work. Contractors shall have ready access to the latest versions of the following references:

· NFPA 70, National Electrical Code

· NFPA 70B, Recommend Practice for Electrical Equipment Maintenance

· NFPA 70E, Standard for Electrical Safety in the Workplace

· NFPA 110, Standard for Emergency and Standby Power Systems

· OSHA Standard 29 CFR 1910, Subparts I & S

· NETA, Maintenance and Testing Specifications

· VHA Directive 1028, Facility Electrical Power Systems.

All tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

1.4 Hours of Work:

Contract employees will work during hours 6:00am Saturday - 8:00pm Sunday. Except infrared survey can be performed during normal hours (8:00am – 5:00pm, M-F).

1.5 Place or Performance:

The work to be performed under this contract will be performed at:

VA Chalmers P. Wylie Ambulatory Care Center (VAACC) 420 N. James Road Columbus, OH 43219

1.6 Type of Contract:

The government anticipates the award of a Firm-Fixed Price contract.

1.7 Physical Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facility, equipment, and materials shall be secured.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

(a) North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary, but primary description shall be in a narrative describing technical approach and methods to complete required tasks;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts (minimum of three and maximum of 5) for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Also include company NETA certification, technician(s) NETA certifications, narrative describing technical approach (see evaluation factors), and any subcontractors and proof of the subcontractor’s capability. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(h) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) [Reserved].

(l) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

· 52.204-7, System for Award Management (OCT 2018)

· 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021)

· 52.204-13, System for Award Management Maintenance (OCT 2018)

· 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)

· 52.217-8, Option to Extend Services (NOV 1999)

· 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

· 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

· 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

· 852.203-70, Commercial Advertising

· 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors

· 852.215-71, Evaluation Factor Commitments

· 852.232-72, Electronic Submission of Payment Requests

· 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (JUL 2018)

· 852.242-71, Administrative Contracting Officer (OCT 2020)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JULY 2021) DEVIATION

The following subparagraphs of FAR 52.212-5 are applicable:

· 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)

· 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note)

· 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644)

· 52.222-3, Convict Labor (JUN 2003) (E.O. 11755)

· 52.222-21, Prohibition of Segregated Facilities (APR 2015)

· 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246)

· 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

· 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627)

· 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

· 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) (31 U.S.C. 3332)

· 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67)

· 52.222-55, Minimum Wages Under Executive Order 13658 (JAN 2022)

· 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706) All quoters shall submit the following: Items listed above in 52.212-1(b) Submission of Quotations

All quotes shall be sent to maryjane.crim@va.gov.

52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government.

(b) The following factors shall be used to evaluate quotations:

1. Price – Most advantageous to the Government

2. Past performance – Successful past performance similar in size and scope

3. Technical – Ability for contractor to demonstrate technical approach and methods meet industry standards and adhere to standards and methods recommended by the InterNational Electrical Testing Association (NETA).

4. Veterans Involvement

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is accepting alternate quotations. The evaluation will consider the following:

(1) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation, specifically the following:

a. Company NETA certification

b. Technician(s) NETA certification

c. Technical approach which shows (provided in narrative):

i. The contractor’s ability to troubleshoot and resolve problems reported by users

ii. How the contractor will meet the required schedule

iii. Reporting of progress and issues to the POC

iv. If subcontracting any work, who subcontracting with and proof of the subcontractor’s capability (NETA certification)

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

(4) Price: The Government will evaluate the total price.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

**Site Visit** A site visit will be held on December 5, 2022 at 10:00 AM. All parties interested in attending the site visit shall meet with (TBD) at the Engineering Building reception desk.

Submission of your response shall be received not later than December 12, 2022 at 4PM EST at maryjane.crim@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. All questions shall be submitted not later than December 8, 2022 @4PM. Any questions submitted after that date and time may not be considered.

Point of Contact Mary Jane Crim maryjane.crim@va.gov See attached document: Energy Center Electrical Distribution Record.

See attached document: Electrical Equipment Listing.

See attached document: ANSI NETA MTS-2019.

See attached document: Bldg 1A Electrical Distribution Record Drawings.