36C25022Q0925_1.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist John Tschirhart john.tschirhart@va.gov 937-267-3952 937-262-5974

PLACE OF PERFORMANCE

Chillicothe VA Medical Center

17273 State Route 104, BLDG 23

Chillicothe OH

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ (36C25022Q0925). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06.

This solicitation is a small business set aside, brand name or equal.

The associated North American Industrial Classification System (NAICS) code for this procurement is 337215. The PSC is 7195.

The Network Contracting Office (NCO) 10, 3140 Governor’s Place Blvd, Suite 210, Kettering, OH 45409, is seeking to purchase Medication Cabinets. All interested companies shall provide quotations for the following:

Supplies:

Custom Single Surface Pharmacy Box w/ 3 - 6" Adjustable Shelves, Laminate on Door, Sides & Lock Header, No Lock COLOR: LAMINATE: TAUPE/GREY WZ2001T SANTA ROSA PLUM TREE ** Remove all existing medication cabinet and replace with new. The current locks will also move from old cabinets into the new cabinets.

Delivery/ Install/ Removing key cores and re-installing

Delivery shall be made within 30 days after receipt of order (ARO).

Delivery shall be destination.

Place of Performance/Place of Delivery Department of Veterans Affairs Chillicothe VA Medical Center 17273 State Route 104, Bldg. 23 Chillicothe, Ohio 45601

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

All quotes shall be sent by e-mail only to john.tschirhart@va.gov no later than August 11, 2022, by 5:30pm local time. Telephone inquiries will not be accepted. Questions pertaining to this solicitation shall be sent by e-mail only to john.tschirhart@va.gov no later than August 4, 2022, 5:30pm local time. Questions received after the specified date and time will not be considered.

Point of Contact John Tschirhart Contract Specialist Network Contract Office (NCO) 10 Office: 937-267-3952 Email: john.tschirhart@va.gov

STATEMENT OF WORK (SOW)

1. Contract Title. Building 210-211 Replace Medication Cabinets

2. Background.

We need to replace the current wood medication cabinets with metal cabinets due to the wood cabinets in constant need of repair. Over the years the wood medication cabinets have required a lot of upkeep and maintenance. The facility is has ordered numerous parts to repair the existing cabinets to keep them in working order. The new medication cabinets from Raspberry Med will be less maintenance and cost the facility less over time due to no additional parts needing to be ordered and they won’t need to constantly be repaired

3. Scope.

Provide QTY. 162 custom single surface pharmacy box with 3-6” adjustable shelves, laminate door finish WZ2001T Santa Rosa Plum Tree color on metal taupe/ grey Medication Cabinets. Remove old medication cabinet and replace with new cabinet. Remove the old lock from the old cabinet and move to the new cabinet. The Contractor will remove and take the old medication cabinets to the warehouse Building 23 Dock. Building 210 and 211 First Floor and Second Floors in Chillicothe Ohio VA Medical Center will be required in September 2022. Duty hours will be 8am- 4:30pm

The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

4. Specific Tasks.

The contractor shall:

1) If submitting and equal product, please make sure that all specifications match product requested.

a. Building 210 and 211 First Floor and Second Floors remove old medication cabinets and replace with new cabinets. Remove the old locks from the old cabinets and move to the new cabinets. Take the old medication cabinets to the warehouse Building 23 Dock.

b. Provide QTY.162 Custom medication. Please see SOW for details.

c. The Chillicothe VA Interior Designer (Tia Manring) will be the point of contact for deliveries and installations. If any issues arise the Interior Designer must be notified. If any materials arrive damaged it is to be noted on final paperwork and to be replaced as needed at no cost to the Chillicothe VAMC.

d. Provide maintenance manuals for all products specified.

4.1 Task 1 - Enterprise Management Controls.

4.1.1 Subtask 1 - Integration Management Control Planning

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. Product literature

a. Physical finish samples

b. Warranty.

c. Self-certifying statement confirming ability to meet project deadlines

· Custom Single Surface Pharmacy box with 3-6” Adjustable Shelves

· Size of cabinet: 15.8” wide x 19.2” tall depth 4.0”

· Laminate on Door Finish color: WZ2001 Santa Rosa Plum Tree

· Metal finish: Taupe/Grey

· Sides and Lock Header

· No lock included (plan to re-use the old lock on current medication cabinets- move old locks to the new cabinet)

· 16-gauge Metal construction Steel Dual Wall

· Interchangeable components can be changed as needs change Volume 2: (pricing)

a. price quote with separate line for labor/installation

b. Bill of Materials with subtotals and tagged per CLIN/ floorplan Submissions can be sent in multiple emails to avoid computer system email size limitation, to John Tschirhart john.tschirhart@va.gov submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

4.1.2 Subtask 2 - Contract Management.

Task order will be evaluated on:

a. Cut sheets with product detail for each line item.

b. Labor/Services appropriate to the scope of work. (no pricing included)

c. Project management plan appropriate to scope of work

d. Sustainability Certification

Deliverables:

4.2 Provide QTY. 162 new medication cabinets per specifications. Remove old medication cabinets from current locations and remove lock cores. Install new medication cabinets in place of the old medication cabinets and install lock cores.

Design Contract Tasks/Requirements

a. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

b. The product must not be placed into production without clearance from the VA COR.

c. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

d. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

e. The contractor shall provide 30 days free storage. [30 days standard. Edit for additional time if needed] The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

Deliverables:

5. Performance Monitoring The COR will be on site or available during delivery/install of products listed in this SOW. When the install is complete the COR shall sign off on paperwork from vendor confirming that everything is complete and acceptable. If anything is not complete or items were damaged that must be noted in paperwork and corrected as soon as possible.

6. Security Requirements The contract will not have access to medical or patient information. The C&A requirements do not apply and a Security Accreditation Package is not required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions.

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

See attachment for technical requirement of products.

e. Inspection and Acceptance Criteria.

The COR/VA representative will do Inspection and Acceptance.

9. Risk Control

10. Place of Performance.

Chillicothe VA Medical Center 17273 State Route 104 Chillicothe Ohio 45601 at Building 210 and Building 211.

11. Period of Performance.

September 2022.

12. Delivery Schedule.

September 2022. The install should only take 1-3 days total.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors–Commercial Items (Nov 2021)

2. FAR 52.212-3, Offerors Representations and Certifications–Commercial Items (May 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN2020)

· 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

· VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

· VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

· VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

· 852.233-70, Protest Content/Alternative Dispute Resolution

· 852.233-71, Alternate Protest Procedure

· VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

· 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

· 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

The following solicitation provisions apply to this acquisition:

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.216-1 TYPE OF CONTRACT (APR 1984)

52.233-2 SERVICE OF PROTEST (SEP 2006)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

The full text of provisions or clauses may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp

This is an open-market combined synopsis/solicitation. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

1. The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.

OR

2. The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: (Contractor shall list exception(s) and rationale for the exception(s)).

Interested vendors are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract. Registration is available at www.sam.gov.

This procurement is for new items only; no remanufactured or "gray market" items. No remanufactures or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

All quotes shall be sent by e-mail only to john.tschirhart@va.gov no later than August 12, 2022, by 4:00pm local time. Telephone inquiries will not be accepted. Questions pertaining to this solicitation shall be sent by e-mail only to john.tschirhart@va.gov no later than August 5, 2022, 4:00pm local time. Questions received after the specified date and time will not be considered.

Point of Contact John Tschirhart Contract Specialist Network Contract Office (NCO) 10 Office: 937-267-3952 Email: john.tschirhart@va.gov Last Updated: 02/01/22 image2.emf

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