36C25022Q0920 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09/15/2022 610-23-1-6091-0004 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 To all Offerors/Bidders

36C25022Q0920 09-01-2022

X X X

See CONTINUATION Page 610-3630162-6091-851100-3151-010050100 X One (1) The purpose of this modification is to address vendor questions presented.

See continuation sheet for list of questions and answers addressed in this amendment.

Sally L. Leitch Contracting Officer

A.1 AMENDMENT 1 – QUESTIONS AND ANSWERS

The following questions have been presented for this solicitation:

1. Do the elevators have state ID numbers?

a. No.

2. Confirming that there is only 1 dumbwaiter that would be serviced in the Pharmacy?

a. There is 1 dumbwaiter to be serviced in the Pharmacy at each site.

3. What year were the controls installed on the 3 elevators?

a. Fort Wayne, approximately 2017.

b. Marion, approximately 30 Years ago.

4. Will the past-due 5-year full load safety test be completed prior to the contract commencement on the 3 elevators

a. The acceptance test by the new contractor will replace or serve as the required five-year inspections that are currently due in 2022.

b. For Marion, only S-5; S-6; S-7; and S-8 are required to have a 5-year test.

5. (Page 15) Items 2 and 4 state that the contractor shall complete weekly condition/performance inspections, however the check chart found on pages 37-39 have no frequencies other than Annual, Semi-Annual, Quarterly, Monthly, or Not Applicable. Please clarify are we to visit the sites weekly? If so, will an alternate for monthly visits be acceptable (that satisfies the check charts)?

a. A weekly visit is required. The monthly, quarterly, semi-annual, and Annual inspections do not require a separate visit and can be completed during the weekly visits unless otherwise stated in the Statement of Work.

6. Could you please describe the level of traffic in Bldg. 49 P1 freight car experiences weekly?

a. Building 49 is not currently in use. When it is put back in service, the approximate traffic for the freight care will be used 3 to 5 times per week.

7. With the new wing being added at Fort Wayne, are there more elevators being added? If so, will those elevators be added to this contract once operational?

a. It is the intention to add any future new elevators not listed on this solicitation to this contract once those elevators and wing are complete and operational.

b. The current estimated completion date for the wing and new elevators is March 2025 and is subject to change.

c. It is estimated that two (2) passenger and one (1) service elevators will be added.

Additional Changes to the Solicitation:

The below SOW replaces the previous version in its entirety.

A.2 STATEMENT OF WORK

NIHCS MARION AND FORT WAYNE CAMPUSES

ELEVATOR MAINTENENACE

Part I: General Information A. Introduction Veteran Affairs (VA) Northern Indiana Health Care System (NIHCS), Fort Wayne and Marion, Indiana campuses require elevator maintenance and repair services.

B. Background The contractor shall provide all labor, material, parts, equipment, supervision, and transportation to provide monthly, quarterly, semi-annual, and annual elevator preventative maintenance (PM) and monthly repair parts and services for elevators at the VANIHCS.

C. Scope

1. Contractor shall provide all labor, equipment, supplies and materials necessary to perform elevator maintenance and repair.

2. Contractor shall provide travel and transportation necessary to perform elevator maintenance and repair.

3. Contractor shall perform monthly elevator PM, Quarterly elevator PM, Semi-annual elevator PM, annual elevator PM, monthly repair parts and service.

4. Contractor shall provide monthly, Quarterly, Semi-Annual, and Annual service reports via email to the Contracting Officer Representative (COR).

5. Contractor shall notify the COR, in person or by phone, when arriving to perform maintenance procedures.

Part II: Work Requirements A. Technical Requirements The contractor shall provide all labor, material, parts, equipment, supervision, and transportation to provide elevator inspection for designated elevators, dumbwaiter inspection services to the VA NIHCS. See Attachment Table of Elevators found in Section D.

B. Contractor Qualifications:

1. Contractor shall ensure that all persons performing services on this contract have the appropriate levels of certifications and licenses.

2. Contractor shall follow the guidelines and qualifications as established in ANSI/ASME.

a. Attached in Section D you will find the following:

i. PG 18-10 – Elevator Design Manual

b. Applicable links:

i. QEI (site-ym.com)

3. Contractor shall provide as requested proof of certifications and licenses.

C. Performance Monitoring

1. The contractor shall communicate all actions regarding elevator maintenance and repair the to the Contracting Officer Representative (COR). The COR or Designated Service Representative will monitor contractor services through direct observation and evaluation of program results.

2. COR shall direct contract representatives to the Engineering office for status of work. Contractor shall notify COR of repair status prior to leaving area for the day. Small occasional delays (up to one (1) hour per occasion) in Contractor’s progress due to coordination with equipment users are considered a normal part of work, but VA NIHCS will make every effort to eliminate barriers to work progress.

D. Deliverable’s

1. Contractor shall maintain a full, legible service log in the machine room and a complete, orderly chronological file including drawings, complete part lists, and copies of all service reports. The log shall list the date and time of all maintenance service performed.

2. Contractor shall make all possible efforts to limit PM downtime, and VA NIHCS shall be given advance estimate of downtime duration. A Contractor representative shall remain on site while equipment is down for PM.

3. The Contractor’s Maintenance file shall be made available for inspection upon request, and a copy of the complete file furnished to VA NIHCS during first week of last month of normal contract term. Contractor is required to maintain current drawings and schematics of the elevator systems, including wiring diagrams, in the appropriate equipment room, and shall leave these copies in place at the end of contract period. Copies of any missing documents shall be furnished by and at the expense of Contractor.

4. Contractor shall observe check-in/out procedures by "Signing In and Out," so that VA NIHCS is always aware of the Contractor’s presence at the facility. Upon each departure, Contractor shall serve notice of disposition of work to the Engineering office to the COR or designee. When a particular repair problem has been resolved, Contractor shall provide a complete service report, containing the following information: contract purchase order number: date service initiated; date completed; equipment make and unique identification number/code; original complaint; problems found; parts/quantities installed; all work performed and signatures of Contractor representative and an Engineering contact office employee. Equipment conditions shall routinely be found to be consistent with Contractor service reports, when inspected by VA NIHCS personnel or independent qualified inspectors, to constitute compliance with this provision.

5. Contractor shall turn in to the Engineering office all defective parts removed from equipment for replacement. All parts remain the property or VA NIHCS. No parts or equipment shall be removed from VA NIHCS premises without following VA NIHCS property-pass procedure. Understandably, some parts may be subject to an exchange procedure by the part source; Contractor will notify VA NIHCS in such instances that part is normally exchanged and shall provide VA NIHCS copies of validating documentation of the policy from part supplier when requested by VA NIHCS.

E. Out of Scope Maintenance Contractor shall not work on any maintenance problems discovered on equipment which exceeds the scope of duties with contract provisions. The Contractor shall immediately notify the COR and Engineering office of any equipment or environmental conditions which impair or jeopardize the functioning of the equipment. If the VA NIHCS desires the Contractor to perform repairs, a separate purchase order shall be issued to the Contractor for the work.

F. Parts Availability Contractor shall have a comprehensive inventory of parts and components for all equipment covered under this contract to be immediately available for necessary repairs to limit equipment downtime. At a minimum of the following replacement small components, in quantities sufficient to immediately resolve typical device failures for each unit covered, as applicable, are to be stored on-site in lockers provided by contractor in elevator mechanical rooms: switch contacts; switch bushings; conductors or leads; motor brushes; guide-shoe gibs and rollers; roller guides; door equipment; push-button or car-operating device contacts; coils and door interlocks; complete switch assemblies; fuses and lamps; relays coils; resistors; capacitors; printed circuit boards; parts for solid state components; gland packing; thrust bearings; locks; motors; lubricants; wiping cloths; and non-toxic cleaning compound with high flash points.

G. Preventive Maintenance

1. Contract includes Preventive Maintenance for the equipment listed in the attached schedule of vertical transport systems, consisting of scheduled preventive maintenance (PM -refer to Paragraph E) and periodic testing.

2. Contractor shall provide all resources required in performing these maintenance services and inspections, including parts, materials, lubricants, hydraulic fluids, cleanings fluids, equipment, tools, shipping, travel, and labor.

3. Contractor shall be responsible for determining the nature and extent of work required to restore equipment to satisfactory condition and operation, as determined by VA NIHCS, replacing parts if conditions warrant. All maintenance on included equipment shall be performed in accordance with manufacturer guidelines and/or the following industry standards, as applicable, whichever is more stringent:

a. ASME A 17. 1 Safety Code for Elevators and Escalators, latest edition http://files.asme.org/catalog/codes/printbook/13863.pdf

b. ASME A17.2 Inspectors' Manual for Elevators and Escalators, latest edition http://www.asme.org/products/codes---standards/guide-for-inspection-of-elevators--escalators--(4)

c. ASME A 17.3 Safety-Code for Existing Elevators and Escalators, latest edition http://www.asme.org/products/codes---standards/a17-3 2011-safety-code-for-existing-elevators-an

d. NEIT Vertical Transportation Standards for Elevators. Escalators, and Dumbwaiters, latest edition http://openlibrary.org/books/OL16601755M/Vertical_transportation_standards

e. ANSI/NFP A 10 National Electric Code, latest edition. http://webstore.ansi.org/SdoInfo.aspx?sdoid=41&Acro=ASTM&DpName=ASTM%20International&sour ce=googe&keyword=astm%20standards&gclid=CKXE3JXnvLICFU6mPAoddBMANg

4. For any apparatus where such guidelines are not specifically called out, Contractor shall service all apparatus (as a minimum) to the common practice standards of the Contractor for the apparatus.

5. Contractor shall submit a complete description of procedures, which will be followed in performance of PM for each component or assembly to be serviced.

6. Covered equipment items listed on the schedule encompass all system components and associated apparatus as normally supplied and required for operation by the manufacturer(s) in the currently installed configuration, including integrity of connections to building utilities, excluding building utility supply lines up to the point of manufacturer provided hardware. Cleaning and refinishing of interior of cars and exterior hoist way frames and doors and replacing of car interior lighting bulbs are excluded.

7. Underground portions of hydraulic jack units are excluded.

8. Contract covers maintenance services required due to normal use and wear and tear by all parties. Disrepair caused by proven negligent misuse or vandalism is not covered, and in such instances, Contractor shall serve notice of such to VA NIHCS without conducting repairs. Any repairs shall be accomplished with a separate purchase order.

9. Contractor shall provide service that limits "Downtime". Should the same or similar problem recur three times on a particular device during course of contract period despite attempted corrections, the Contractor shall ensure that the cause of the problem has been identified and completely corrected so that problem will not recur.

H. Preventive Maintenance and Periodic Testing

1. Removable Maintenance signs will be posted on all floors of affected elevator during maintenance and repair work.

2. For all covered traction-type Elevators and cart lifts, Contractor shall schedule and perform comprehensive PM consisting of weekly condition/performance inspections, and extended monthly service performed according to a monthly, quarterly, semi-annual, or annual schedule, as indicated by the applicable PM check charts. See PM Check Charts in Section D.

3. For all covered hydraulic-type elevators, Contractor shall schedule and perform comprehensive PM consisting of weekly condition/performance inspections, and extended monthly service performed according to a monthly, quarterly, semi-annual, or annual schedule, as indicated by the applicable PM check charts. See PM Check Charts in Section D.

4. For all covered dumbwaiter systems, Contractor shall schedule and perform comprehensive PM consisting bi-weekly condition/performance inspections, and extended monthly service performed according to a monthly, quarterly, semi-annual, or annual schedule. See PM Check Charts in Section D.

5. The attached monthly and weekly/biweekly check charts indicate the frequency and schedule for applicable items, but not the methods for performing this service; Contractor shall perform service in accordance with industry or manufacturer service recommendations as per Paragraph 3. The monthly PM check charts include an item for Contractor to certify the reliability of all life-safety critical components and shall be filled out and submitted upon completion of the monthly PM service.

6. The weekly or bi-weekly PM service, shall be conducted to find and correct any problems Contractor shall immediately resolve deficiencies, including items designated for specific attention under monthly inspections. Contractor shall complete attached weekly/bi-weekly PM check charts to indicate whether specific key items were found to require maintenance and the nature of service performed. The check charts shall be turned in to the contact office when work has been completed for the day.

7. During all PM service, any specific device cleaning, lubrication, adjustment, or part replacement which is performed shall be indicated on accompanying service reports. Between October 1st and July 31st of each contract year, all items which rely on cleaning, lubrication, or routine part replacement shall receive such service at least once as indicated by service report.

8. PM visits shall be performed at times coordinated with the COR with weekly or bi-weekly PM being conducted according to a pre-arranged recurring schedule. Weekly or bi-weekly PM shall be performed in conjunction with monthly PM visit during the week scheduled.

9. Weekly/bi-weekly and monthly PM Service shall include:

a. Systematic examination of system condition/performance, which includes as a minimum riding in car to each floor (elevators) or transporting loads to various floors (cartlifts, dumbwaiters), checking audible/visual indicators and system response to call buttons or switches at landing stations, inspecting machinery and mechanical spaces, and submitting findings and corrections in detailed service report and PM check chart.

b. Cleaning, lubricating, adjusting, and replacing of all parts as necessary to keep the equipment in full and proper working order, and to keep all parts and apparatus within manufacturer accepted tolerance specifications.

c. Equalizing tension, shortening, or renewing of hoisting ropes where necessary.

d. Keeping equipment adjusted to original or currently specified performance standards at all times, including flight times, cycle time and door times.

e. Assuring continuously smooth starting and stopping, accurate leveling, and freedom from performance deterioration perceptible to occupants, such as shaking, hesitation, vibrations, rattles, or squeaks.

f. Keeping machinery and mechanical spaces clean and free of rubbish.

g. Scheduled service includes items on attached PM check charts.

10. Contractor failure to schedule and perform a PM within the specified time interval shall be considered non-compliance with terms of contract.

11. Where specific maintenance procedures or guidelines are given by VA NIHCS, Contractor shall perform in accordance with these guidelines in addition to industry guidelines described in Paragraph 3. "Included Work." If a specific procedure is not given by VA NIHCS, the manufacturer recommended PM procedure, as described in the official service manual, will be followed, and the Contractor shall submit a detailed description of procedures to be followed in performance of PM.

12. The conveyance systems shall be inspected, unannounced semi-annually by a separate VA NIHCS contracted, certified elevator inspector who will report on condition, and maintenance items shall receive satisfactory report as per VA Forms 10-6166, "Report of Inspection of Elevators and 106167, "Report of Test of Elevator Governor and Safety Devices" attached. This Contractor shall correct all cited deficiencies which are included in the contract specifications within the response time and downtime limitations of this contract.

13. The Maintenance Contractor shall assist in these semi-annual inspections/tests and provide weights for five (5) year traction load tests.

Part III: Supporting Information A. Security The C&A requirements do not apply, and a Security Accreditation Package is not required. For each visit to the facility, the Contractor Service Representative (CSR) shall report to the appropriate office, both upon arrival and prior to departure, to sign 'in' and 'out' on response log.

B. Safety Compliance Regulations

1. In performance of this contract, the Contractor shall follow the VA NIHCS safety policy and standard safe work practices and take such safety precautions as the Safety Engineer, or his Designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VA NIHCS smoking policy, which designates all interior spaces as non-smoking areas. The Contracting Officer or his/her designee will notify the Contractor of any non-compliance, and the Contractor will immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order halting all or any part of the work, and Contractor may be held in default.

2. Contractor shall provide to Contracting Office prior to notice to proceed the Material Safety Data Sheets (MSDS) for all potentially hazardous materials to be used in the facility in performance of the contract (lubricants. cleaners, working fluids, etc.), and will not use in the facility any such materials which have not been so cleared in advance with VA NIHCS. MSDS for new chemicals shall be furnished concurrently with arrival of the chemicals on site. Additionally, a copy of all required MSDS will be maintained at the chemical storage site in a location accessible to VA NIHCS personnel.

C. Travel The contractor shall provide all travel and transportation necessary to perform duties at no additional charge to the government.

D. Place of Performance VA Northern Indiana Health Care System (VANIHCS)

1. Marion Campus - 1700 East 38th Street Marion, IN 46953-4589. Engineering-Bldg. 52, Rm 105.

2. Fort Wayne Campus – 2121 Lake Ave Fort Wayne, IN 46805. Engineering Bldg. 1

E. Period of Performance The period of performance is contract award through September 30, 2023, with (4) four (1) one year option periods to be exercised at the discretion of the Government.

F. Government-Furnished Property None G. Additional Elevators/Out of Service Elevators/Modifications

1. There is a construction project at the Fort Wayne medical campus that when complete will require additional elevators to be added to the resulting award of this contract requirement.

a. The addition of elevators for Fort Wayne will be considered in scope and added to the existing contract.

2. Out of Service Elevators/dumbwaiters unless ultimately removed from the site will be part of this contract, and not serviced unless requested. Pricing shall include all services for all listed items on this contract unless officially removed or newly added (not listed previously).

3. Modifications to remove equipment completely or add never listed equipment will be authorized to adjust pricing for services. At no time shall Firm Fixed Pricing be adjusted without an executed modification that is signed by both the contractor and contracting officer.

4. Pricing shall be all inclusive of all services and equipment listed in the Statement of Work.

H. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

1. If fully vaccinated, shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the- counter test that includes an affiliated telehealth service.

3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4. Documentation will not be collected by the VA; contractors shall, always, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

5. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

6. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, always, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

7. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.