36C25022Q0691_1.docx

36C25022Q0691

GENERAL INFORMATION

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist Jeannie Ortiz jeanne.ortiz@va.gov

NO PHONE CALLS ACCEPTED

PLACE OF PERFORMANCE

1500 Weiss Street

Saginaw, MI 48602

DO NOT CONTACT FACILITY WITH ANY QUESTIONS OR

REQUESTS FOR INFORMATION RELATED TO THIS RFQ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.

Solicitation number 36C25022Q0691 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-06, effective April 26, 2022.

The associated North American Industry Classification System (NAICS) code for this procurement is 811310 (size standard $8.0 million).

This requirement is 100% set aside for Veteran-Owned Small Business (VOSB).

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide elevator maintenance and repair services for Saginaw VA Medical Center, located in Saginaw, Michigan, for a period of one year with two possible option years. Please reference the Statement of Work for specific information and requirements.

The anticipated contract period is September 28, 2022 – September 27, 2025, if all options are exercised.

Quotes MUST be received on or before the date and time specified in Block 8 of the SF1449 Solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.

This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Offerors shall only submit quotes via email – only electronically submitted quotes will be accepted. Please submit quote to Jeanne Ortiz, Contract Specialist, at jeanne.ortiz@va.gov.

Any questions for this solicitation shall be sent via email to Jeanne Ortiz, Contract Specialist, at jeanne.ortiz@va.gov. There will only be one question and answer period. The deadline for submitting all questions is Friday, June 17, 2022, at 10:00 AM Eastern Time. All questions shall have “36C25022Q0691 - Question” as the subject line. The Government will not respond directly to any questions submitted but will gather questions and post the answers to this Contract Opportunities posting for all potential businesses to access.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

655-22-4-6111-0317 36C25022Q0691 06-10-2022 Jeannie Ortiz 734-222-7167 07-11-2022

10:00 AM

EDT

36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105 X X 811310 $8 Million N/A X 36C655 Department of Veterans Affair s Saginaw VA Healthcare System Facilities Maintenance Service 1500 Weiss Street Saginaw, MI 48602 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

Department of Veterans Affairs Financial Management System PO Box 149971 Austin, TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Vendor shall provide a quote for elevator maintenance, repair, testing and fire inspection, in accordance with the Statement of Work (SOW) and the Price Schedule.

Estimated period of performance is 09/28/2022-09/27/2023.

THIS IS A SET-ASIDE FOR VETERAN-OWNED SMALL BUSINESS (VOSB).

**NOTE: This solicitation includes FAR 52.222-41 which describes contract requirements under the Service Contract Labor Act

(SCLA)

. Contractor is responsible for complying with the attached

SCLA W

age D etermination # 2015-4865 , Rev 17, for Saginaw County, Michigan. Current WD is: 23550-Machinery Maintenance Mechanic. WD is attached in Section D.

See CONTINUATION Page X X X

JENNIFER A. JOHNSON

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contract Specialist Jeanne Ortiz Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Management System PO Box 149971 Austin, TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of Page 1 of Page 1 of

B.2 STATEMENT OF WORK

A. GENERAL

Aleda E. Lutz VA Medical Center, 1500 Weiss Street, Saginaw, Michigan 48602, has a requirement for elevator maintenance and repair services for one (1) base year and two (2) one-year option periods.

B. SCOPE

Contractor shall provide all tools, parts, materials, equipment, labor, supervision and transportation necessary to perform preventive maintenance, repairs, inspections, and provide emergency call-back services for the elevators/equipment listed in this Statement of Work (SOW). Contractor shall provide maintenance in a manner which ensures the safe and continuous operation of all equipment listed in accordance with commercial practices or manufacturer's specifications (ANSI-ASME Al7).

BASE YEAR

OPTION YEAR 1

OPTION YEAR 2

C. DOCUMENTS & REPORTS

· Schedule of Elevator Monthly PM Check.

· Monthly Elevator Inspection List – Vendor shall generate report and submit a hard copy form to Maintenance & Repair Supervisor and/or Contracting Officer’s Representative (COR).

· VA Form 10-6166 – Report of Inspection of Electric Elevators (attached, however, vendor shall use the most current version authorized at time of performing inspection.

D. CONFORMANCE STANDARDS

· ASME A17.1 / CSA B44 Safety Code for Elevators and Escalators (2013)

· ASME A17.1 Safety Code for Elevators and Escalators (2010)

· ASME A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks (2012)

· Compliance with the current editions of ANSI/ASME Al 7 (A17.1, A17.2, and A17.3)

E. HOURS OF OPERATION

Normal business hours are 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding any federal holiday and any other days specifically declared by the President of the United States to be a national holiday. NOTE: If any work (i.e., three-year load test) will remove the elevator from normal operation, that work shall be scheduled in advance, prior to normal working hours, by coordination with and receiving approval from, the COR.

F. SECURITY

All Contractor personnel are required to wear identification (ID) badges during the entire period during which they are on VA grounds. ID badges must show an identification picture, name of the individual, and the represented company.

1. Contractor Sign-In: Contractor personnel shall report to the Chief, Facilities Management Service Office (B105-1), before beginning any work at the facility, to sign-in and receive a contractor's security badge.

2. Badges: All Contractor personnel are required to wear identification (ID) badges during the entire period during which they are on VA grounds. ID badges must show an identification picture, name of the individual, and the represented company.

3. Parking: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA will not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

4. Smoking: Smoking is not permitted within or around the VA Healthcare System facilities, except in designated areas.

G. TECHNICAL & WORK REQUIREMENTS

1. Regular routine (Planned) maintenance shall be performed as listed in SCOPE. Contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. The scheduling system and backlog listing shall be available for inspection by the COR at any time. It shall be Contractor’s responsibility to assign additional personnel, at no extra charge, as required to complete inspections, repairs and adjustments on time within the specified performance time limits.

2. Contractor shall perform preventive maintenance during each inspection to ensure reliable and continuous safe operation of all equipment in accordance with commercial practices or manufacturer's specifications. Contractor shall provide a minimum of one (1) hour/per elevator/per month for maintenance of elevators and associated facilities. This dedicated maintenance does not include, and is separate from, the time required for scheduled services, call-backs, service calls, testing and inspections.

3. Contractor shall furnish all material, parts, labor, supervision, tools and equipment necessary to provide full maintenance services, including all inspections, adjustments, tests, parts replacement and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer and modified thereafter. All adjustments, repairs and modifications, must be in compliance with the current editions of ANSI/ASME Al 7 (A17.1, A17.2, and A17.3).

4. Contractor shall have in his possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test, repair, adjust or reprogram the systems.

5. Maintenance and inspections shall be performed during normal business hours as specified.

6. All tests or inspections that will remove the elevator from normal operation shall be scheduled in advance with the COR. All load tests shall be performed prior to normal working hours and coordinated with the COR.

7. All regularly scheduled tests and re-tests, as required by COR, shall be performed by the Contractor at no additional expense to the Medical Center.

8. Post testing, Contractor shall attach tags as specified by Code (i.e., at the governor-releasing carrier, and oil buffer, etc).

9. Contractor shall perform all safety tests and other tests and inspections as recommended and required by ASME A17.1 LATEST EDITION and ANSI/ASME A17.2 LATEST EDITION.

10. An adequate supply of spare parts shall be maintained by the Contractor at all times to ensure prompt preventive maintenance and repair services. Buildings 1 and 6 have storage space for spare parts used in maintenance and repair of the elevators identified in this SOW.

11. For Elevators Listed in this SOW, Contractor shall:

a. stock onsite at least one of each printed circuit board used on any of the existing elevator equipment. (There are two separate elevator models used.)

i. Front Entrance Elevator (1)

ii. Bldg. 6 Elevator (1)

b. have available within two days at least two of each type of spare car and counterweight roller guide rollers

c. have available within two days at least two of each type of interlock and pickup assembly

d. have available within two days at least four of each type of hanger roller

e. have available within two days at least two of each type of relay or replaceable relay coil for each type of relay

f. stock onsite a supply of all fuses required

g. have available within two days at least one set of each type of V-belt

h. have available within two days at least two sets of each type of brushes used on any of the existing elevators.

i. have available within two days at least ten of each type of light bulb

j. stock onsite at least one of each type of push button used

k. stock onsite (or have available within two days) at least one Door Screen Unit

l. stock onsite an adequate supply of all lubricants used on any of the existing elevators

12. The following performance levels shall be maintained at all times:

a. Contract speed and brake to brake flight time shall be maintained as originally installed and adjusted.

b. Leveling accuracy shall be maintained at all times.

c. Opening and closing times, door close torques of all cars shall at all times be maintained within the limits of ASME Al 7.1 Code with a minimum of stand open time consistent with traffic demands at each floor.

d. Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are working at all times.

e. Variable car and hail door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by the COR.

f. Elevators operating under Group Supervisory Systems shall operate at all times in accordance with design specifications as originally installed. The Contractor shall be required to test these systems at not less than 24 months intervals as requested by the COR. Contractor shall submit to the COR test data including performance levels of system and proof that variable and fixed features are operating properly and all circuits and time settings are properly adjusted. All features that are pertinent to efficient handling of the building traffic patterns shall be put into operations and properly adjusted. This check and subsequent adjustment shall not interfere with normal operation. Written approval of the COR is required when work outside of normal working hours is required.

13. PLANNED MAINTENANCE REQUIREMENTS: Contractor shall furnish all labor, supplies, parts, equipment and materials necessary to regularly and systematically clean, examine, adjust and lubricate items listed below as required:

a. Machine gears, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

b. Machine motor, motor generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

c. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

d. Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts, rope grippers and governor jaws.

e. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

f. Hoist way door interlocks, hoist way door hangers, bottom door guides and auxiliary door closing devices.

g. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes, including gibs and rollers.

h. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

i. Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages, fluids and tanks.

14. The Contractor shall also:

a. Examine periodically all safety devices and governors and conduct an annual no-load safety test and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. The car balance shall be checked and the governor set. If required, the governor will be calibrated and sealed for proper tripping speed.

b. Furnish and install new wire ropes as often as it is necessary to maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoist way and machine room wiring.

c. Keep car emergency light units in an operable condition at all times, test special emergency (fireman's service) service and emergency power circuits, where provided in accordance with Code requirements.

d. Furnish lubricants specified to the various lubrication needs.

e. Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping Cloths and other minor parts in each machine room for the performance of routine preventative maintenance.

f. Maintain a complete set of current, legible schematic wiring diagrams in each elevator' machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams are not available at the time of contract award, it will be the responsibility of the Contractor to provide same at no cost to the Medical Center.

g. Periodically clean hoist way including all equipment located in or moving through the hoist way, car top, car sling, safeties, appliances, pits, sills, door tracks and hangers. Clean and paint as needed machine room floors.

h. Except for emergency callback service, the Contractor shall perform all work during regular working hours of regular working days 7:30 a.m. to 4:30 p.m. excluding Federal holidays, unless specifically instructed otherwise by the COR. The Contractor is required to sign in and out daily at the Facilities Management Service Office (B115-1) (including leaving the VAMC for purposes such as going for parts or meetings).

i. After normal working hours, Contractor shall sign in and out at the Police Service Office or Main Building Switchboard Office. The COR or designee shall be notified by phone or in person before removing an elevator from service. If work requires more than one day, daily notification will be made. Notify the COR when placing the elevator back in service. When planned work requires an elevator to be taken out of service, the contactor is requested, when possible, to use a Federal Holiday.

H. EXCLUSIONS

All repairs, parts and labor required for repairs shall be included, at no additional cost, unless it is clearly and specifically an excluded item listed below:

1. Any extra charge work clearly due to vandalism or misuse. Contracting Officer must approve, in advance – no invoice will be paid without prior approval.

2. Installation of new attachments, which may be required or recommended by insurance agencies or Government Authorities.

3. Repairs or replacement of cab enclosure, hoist way enclosures, door frames and sills, machine room lighting, cab tile or carpet.

4. Replacement of underground hydraulic piping or hydraulic cylinder.

For clarification, any item not specifically excluded in the list above shall be considered the Contractor's responsibility.

I. EMERGENCY SERVICE CALLS

1. Contractor shall provide unlimited 24-hour call back service at no additional cost to the government. Callback service is defined as requests for each individual elevator, either during or after normal working hours, to correct any elevator problem or condition, which needs attention.

2. Emergency Service Calls: Contractor shall provide on-site response within one (1) hour of notification from the Contracting Officer or designated VA official that there has been a shutdown elevator emergency with a passenger on board, otherwise contractor shall provide one (1) hour telephonic response and provide estimated time of arrival. Contractor shall check in and out with the Bldg. 1 Main Switchboard if an emergency is after normal business hours. The Switchboard Operator and MAA shall likewise be notified of the status of work and call prior to checking out. Contractor shall endeavor to see that all elevators are functioning properly before departing the premises. If an elevator cannot be returned to operational performance, the responding technician shall inform the VA Switchboard Operator of the status of the elevator in question.

3. Contractor shall report to work location, survey repair, provide projected downtime, estimated time to repair, and cost of any repairs not covered in the SOW and price schedule. All work shall be performed in accordance with normal commercial practices using Planned Maintenance Inspections (PMI) specified by the elevator manufacturer or items of equal or better quality. Callbacks are not to take time away from preventative maintenance and other requirements under this contract. Equipment malfunctions shall be corrected the same day that the service call was issued. If circumstances beyond the contractor's control preclude resolution of the problem that day, the COR must be notified with an explanation of the delay.

J. DELIVERABLES

1. Upon completion of any maintenance and/or repair services, the contractor shall report to the COR and provide a written or electronic report detailing services performed.

2. Contractor shall prepare and submit a written report on or before the 3rd of each month detailing all services performed for each elevator during the previous month. This report is required prior to billing.

3. Contractor shall maintain a complete orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications: This file shall be made available for inspection upon request and a copy of this complete file shall be furnished to the government during the last month of the contract period.

4. Contractor shall post a checklist for each elevator in each machine room in a conspicuous place. Checklist shall list each elevator component-showing schedule of manufacturer's recommended frequency of inspection of each component on a monthly, semi-annual, annual or other frequency. Entries shall indicate the status of schedule items of maintenance work performed. The checklist shall be kept up to date at all times and must be initialed and dated by contractor' staff to indicate the work has been accomplished. Checklist shall be available for review at the COR's request. Contractor will physically show COR the completed work on request.

5. The contractor shall maintain a log in a designated VA location. Log shall be annotated at the conclusion of each inspection. The log shall identify each elevator, date and time of inspection, maintenance performed (if any), repairs needed, name of inspector, and overall condition of the elevator. If repairs require work outside the scope of routine maintenance, the contractor shall notify the COR for appropriate decision and action. Contractor shall not perform chargeable work until authorized by the Contracting Officer.

6. Pro-rated or obsolete parts and/or equipment shall not be a consideration under the terms of this Agreement. The Contractor shall accept all equipment as currently exists. The Contractor shall be responsible for any and all elevator equipment, regardless of age or availability. Should identical replacement parts no longer be available, the Contractor shall be required to locate, furnish, and install similar equipment of equal or better quality than the original equipment. There shall be NO EXCEPTIONS to this condition.

K. VENDOR EQUIPMENT

1. Vendor shall provide dedicated laptop computer with controller interface used to troubleshoot, monitor and adjust elevator settings and performance for Bldgs. 1 and 6 elevators.

2. All software, hardware and associated costs for such system shall be responsibility of vendor. Equipment/system shall remain on premises of VAMC Saginaw. Software and system upgrades for this troubleshooting equipment shall be included in this single price for life of contract. At end of the final, awarded option year, equipment shall be returned to vendor for disposal.

3. Vendor shall provide training for VAMC Saginaw trade electricians in the use of this system, solely for initial determination of elevator trouble calls. Vendor's elevator technicians shall be responsible for all troubleshooting, adjustments and repairs to elevator systems and associated computer systems. Contractor computer system will be stand-alone, not connected to any VA-secure network systems.

4. *Upon risk assessment conducted by VAMC Saginaw ISO & OIT personnel, equipment may be given to use non-secure network, provided all safety protocols and security concerns are approved by local VA ISO. If these safety concerns cannot be met, then equipment should remain stand-alone, without network WWW (internet) connectivity.

L. QUALIFICATIONS

1. Qualifications of the Supervisor: The supervisor responsible for the management and scheduling of work to be performed under this contract shall possess prior to his employment as supervisor on this contract, at least 4 years of recent (within the last 6 years) experience in the supervision of mechanics involved in the operation and maintenance of the type of elevators to be maintained under this contract.

2. Qualifications of Elevator Mechanics: All maintenance personnel directly engaged in the work to be accomplished under the contract shall possess, prior to their employment in a journeyman mechanic's capacity on this contract, at least 4 (four) years of recent (within the last 6 years) experience in the operations and maintenance of the kind of elevators to be maintained under this contract.

M. SAFETY TEST

1. ANSI/ASME A17: 100% Test Results. Failure to correct within 30 days - Termination of contract.

2. Emergency Service Calls: Response (< 1 hour) and any passenger evacuation made within specified time (2 hrs.) 100%, No deviation.

VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS A. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors as shown below is hereby incorporated into the scope of work for the subject contract.

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1. If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813 r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Elevator maintenance and repair in accordance with the SOW.

Contract Period: Base POP Begin: 09-28-2022 POP End: 09-27-2023

Elevator testing (with load) in accordance with the SOW.

Contract Period: Base

Fire safety elevator inspection in accordance with the SOW.

Contract Period: Base

Elevator maintenance and repair in accordance with the SOW.

Contract Period: Option 1 POP Begin: 09-28-2023 POP End: 09-27-2024

Elevator testing (no load) in accordance with the SOW.

Contract Period: Option 1

Fire safety elevator inspection in accordance with the SOW.

Contract Period: Option 1

Elevator maintenance and repair in accordance with the SOW.

Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025

Elevator testing (no load) in accordance with the SOW.

Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025

Fire safety elevator inspection in accordance with the SOW.

Contract Period: Option 2 POP Begin: 09-28-2024 POP End: 09-27-2025

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of contract expiration.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years.

(End of Clause) C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[X] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.6 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:________________________________________ (End of Clause)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022) (JUL 2020) (DEVIATION)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV…