36C25022Q0093_1.docx

SUBJECT*

Intermittent Lab Courier Services

GENERAL INFORMATION

PLACE OF PERFORMANCE

Department of Veterans Affairs

Aleda E. Lutz VA Medical Center

1500 Weiss St.

Saginaw MI

COUNTRY

CONTACT INFORMATION

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

John McCallum john.mccallum3@va.gov 734-222-7157

Pre-solicitation Notice

DESCRIPTION

Pre-solicitation Notice

B.2 SOW INTERMITTENT COURIER SERVICE FOR LABORATORY

The successful offeror shall provide all vehicles, gasoline, insurance, personnel, and directional materials necessary to accomplish occasional transport, delivery, and pickup of lab specimens and supplies via a courier service for the Aleda E. Lutz VA Medical Center (AELVAMC), Saginaw, Michigan. Services shall be provided 24 hours a day, 7 days a week, 365 days a year.

SCHEDULE/LOCATION/ITEMS:

Work Hours - Pick up of specimens or supplies for delivery to or from the Department of Veterans Affairs Medical Center is contingent on need. Most of the transport will be to and from local area hospitals. The contractor must respond within 30 minutes of the call for service.

Insurance - The Contractor shall have, maintain and show proof of insurance on contractor owned vehicles and professional liability.

Contact – The laboratory manager or designee shall be the main point of contact. Contact information will be provided upon award.

Description of Items: All items that contain veteran identification will be transported in a locked container. Samples may contain infectious agents. All transporters must be DOT trained in order to execute transport/delivery/pickup of specimens or supplies. The return of reusable transportation materials shall be included as part of the service and should occur by at the latest the next business day.

QUALIFICATIONS:

Offers will be considered only from those offerors who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish services in the volume required for all the items under this contract.

Offeror shall have at least two years of work history in this capacity. Provide a list of all courier contracts for the last two years (or four most recent contracts) with points of contact for each.

Offeror shall submit a brief work plan explaining logistical processes (routes/cargo transfers, etc.). Work plan shall also discuss contingency plans for inclement weather and disabled vehicle/driver.

Successful offeror shall meet all requirements of Federal, State or City codes regarding operations of this type of service. Associated staff will maintain current training and certification in accordance with 49 CFR, Parts 171-173.

DRIVERS/ATTENDANTS:

All drivers shall have attained legal age and shall maintain neat, clean and professional appearance. All drivers shall maintain in their position a driver’s license issued by the State of Michigan (or other State), to include any special licensure required for the transporting of infectious materials.

Drivers shall not make stops outside the scope of the courier business during the transport of items under this contract.

The successful offeror shall sign and engage in a Business Associate Agreement (BAA) with the VA upon award.

Drivers will complete annual VA National Privacy Training and submit proof of completion to COR.

Drivers must have current DOT training for transporting infectious materials. Documentation must be provided to the COR.

VEHICLES:

Vehicles used in the performance of this contract shall be licensed and meet all minimum vehicle requirements as mandated by the State of Michigan, to include a Hazardous Materials/Waste Certificate if required.

LIMITATIONS:

Under no circumstances shall any person other than the driver ride in a vehicle or handle items being transported. Courier shall not transport other than similar medical cargo for other clients while in the possession of VA material.

SECURITY:

While on VA grounds, contractor shall secure vehicles when left unattended. If vehicle must be left unattended with motor running, a second set of keys will be necessary, so that vehicle can be securely locked.