36C25021Q0807 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 To all Offerors/Bidders

36C25021Q0807 06-23-2021

X x x

See CONTINUATION Page This solicitation has been amended to include the following:

1.

A.1 - Se ction B.2

– Price/Cost Schedule - Updated CLIN Language and Period of Performance.

2.

A.2 - Section D.1 - Updated PWS.

3. Attachment 1: Questions and Answers.

All other requirements/information provided in the Solicitation remain the same.

CONTINUATION PAGE

A.1 – B.2 PRICE/COST SCHEDULE UPDATE

ITEM INFORMATION

Provide Full Service Rotational Static Billboard displays (various campaign efforts) throughout the Dayton, Ohio and surrounding areas, and the following Outpatient Clinic Areas:

Middletown, OH Lima, OH Springfield, OH Richmond, Indiana

Assist with creative designs and installation of rotational static billboard displays. (Most designs will be provided by Dayton VA Medical Center)

Contract Period: Base POP Begin: 07-14-2021 POP End: 07-13-2022

Provide Full Service Rotational Static Billboard displays (various campaign efforts) throughout the Dayton, Ohio and surrounding areas, and the following Outpatient Clinic Areas:

Lima, OH Springfield, OH Richmond, Indiana

Assist with creative designs and installation of rotational static billboard displays. (Most designs will be provided by Dayton VA Medical Center)

Contract Period: Option Year 1 POP Begin: 07-14-2022 POP End: 07-13-2023

Provide Full Service Rotational Static Billboard displays (various campaign efforts) throughout the Dayton, Ohio and surrounding areas, and the following Outpatient Clinic Areas:

Lima, OH Springfield, OH Richmond, Indiana

Assist with creative designs and installation of rotational static billboard displays. (Most designs will be provided by Dayton VA Medical Center)

Contract Period: Option Year 2 POP Begin: 07-14-2023 POP End: 07-13-2024

A.2 – D.1 UPDATED PERFORMANCE WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT

Billboards

Section 1: General Information

1.1 Background: Dayton VA Medical Center (VAMC) has been advertising various events, awareness, education, and programming via a rotation of static billboards throughout the Dayton, Ohio Area. The content of the Billboards is solely organized and controlled by the Dayton VA Medical Center Office of Public Affairs which will generally focus on VA Healthcare and services. Dayton VAMC needs a vendor who is capable of providing static billboards throughout Dayton, Ohio, and surrounding areas.

Billboard Areas include:

Dayton VAMC/Surrounding Areas:

· 3 Miles of Wright Patterson Air Force Base

· High Traffic Areas throughout the Dayton Area Other Ohio Outpatient Clinic Areas:

· Middletown, OH

· Lima, OH

· Springfield, OH

· Richmond, Indiana

1.2 General: Seeking a rotation of static billboard display campaign efforts located in the highlighted areas below:

Dayton, Ohio Area (3 miles of Wright Patterson Air Force Base, and High Traffic areas of Dayton, Ohio, and 3 miles of the Outpatient Clinics located in Middletown, Ohio; Springfield, Ohio, Lima, Ohio and Richmond, Indiana. Locations would rotate every three months with a twelve-month period.

1. Period of Performance: Base: July 14, 2021 to July 13, 2022 Option 1: July 14, 2022 to July 13, 2023 Option 2: July 14, 2023 to July 13, 2024

1.3 Place of Performance: Locations of contractor Billboards and Company Office

1.4 Hours of Operation: Contractors regular work hours

1.5 Work Schedule: All work shall be coordinated with the project manager (PM) and if the PM has any or all questions concerning the requirements within the contract, the PM will consult with the Contracting Officer Representative (COR) or the Contracting Officer or designated representative to avoid disruptions or conflicts between the Government functions and the provision of service under this contract.

1.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.7 Contract Changes: If the contractor receives a request from VA personnel directing or requesting work that the contractor believes is not within the terms of the PWS or the contract, then the contractor must notify the Contracting Officer Representative (COR) and the Contracting Officer of the request. The only person that has the authority to modify the terms of the contract or request work for which compensation will be provided is a Contracting Officer.

1.8 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Section 2: Specific Tasks Standards: All rotational static billboard messages, content, and representation is fully controlled and managed by the Dayton VAMC Office of Public Affairs staff.

2.1 Tasks Standards - The following table summarizes the tasks required under this PWS.

Dayton, Ohio Area:

3 miles of Wright Patterson Air Force Base

Static Billboard

2.2 Contractor Personnel

1. The contractor or representative shall be available during normal duty hours to respond by telephone within thirty (30) minutes of notification by the PM and shall be available to meet with PM or designated representative within 2 hours after notification to discuss problem areas. After normal duty hours, the contractor or representative shall be available within 3 hours.

2. The contractor’s employees shall be fluent in English and shall be able to read, write, speak, understand, and communicate effectively in English.

3. Prior to beginning performance under this contract, the Contractor shall provide the following:

a) Contact phone numbers and email addresses of employees who will provide services under this contract

4. The Contractor shall notify the PM in writing whenever there is a change of personnel appointed to fulfill supervisory or shift leader function or when there is a planned absence of key personnel.

5. The Contractor shall also be responsible for adhering to all requirements under the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to contractor employees during performance of their daily duties. The Contractor shall obtain a signed “Confidentiality Certificate” from each employee prior to allowing them to start work under this contract. The contractor shall keep a copy of confidentiality certificate on site for inspection purposes.

2.3 Building Security.

a. Since there are no requirements for the contractor to be within the VAMC, there are no building requirement security measures necessary for this contract.

2.4 Safety.

a. Since there are no requirements for the contractor to be within the VAMC, there are no building requirement safety measures necessary for this contract.

2.5 Interference to Normal Function

The Contractor shall provide alternatives to performance of work with this contract if there are interruptions of their work at any time to avoid interference with delivering the tasks within this contract.

2.6 Damage and Equipment Loss

1. Since there is not equipment or supplies provided to the contract this section is not applicable.

Section 3: Definitions & Acronyms

3.1 Definitions:

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (CO). A person with the authority to enter into, administers, and/or terminates contracts and makes related findings. The Contracting Officer is the only individual who has the authority to contractually bind the Government. The Contracting Officer may designate a Government employee to act as his authorized technical representative.

Contracting Officer Representative (COR). The person has been designated as the authorized representative of the Contracting Officer acting within the limits of his/her authority. This individual shall not be authorized to award, agree to, or sign any contract or modification thereto, or in any way to obligate the payment of money by the Government. The COR advises the Contracting Officer on matters relating to this contract, verifies completion of the work, certifies invoices related to completed work, and ensures compliance with all provisions of the contract.

Corrective Action. Action taken by the Contractor to correct a deficiency and identify the cause(s) of the deficiency.

3.2 Acronyms:

PM Project Manager VA Veterans Affairs

Section 4: Government Furnished Property, Equipment, and Services

A. GOVERNMENT FURNISHED EQUIPMENT/SUPPLIES

i. The government will not be providing any government furnished equipment/supplies for this contract.

B. CONTRACTOR USE OF VAMC EQUIPMENT AND SUPPLIES

i. The contractor will not be using and VAMC equipment or supplies for this contract.

Section 5: Contractor Furnished Items and Services The Contractor shall provide all personnel necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents.

Section 6: Quality Assurance Surveillance Plan To evaluate contractor performance and ensure quality of work provided by the contractor, the PM will conduct weekly meetings with the Contractor to assure all tasks are delivered in a timely manner as outlined in the contract.

A.3 – ATTACHMENT 1: QUESTIONS AND ANSWERS

Attachment 1: Questions & Answers

Question 1: Whether companies from Outside USA can apply for this? (like,from India or Canada) Answer: All vendors with an active registration on SAM.BETA.GOV are able to submit a quote for this Request for Quotation (RFQ).

Question 2: Whether we need to come over there for meetings?

Answer: Due to COVID all meetings are still being held virtual, if an in person meeting is needed that would be communicated in an timely manner.

Question 3: Can we perform the tasks (related to RFP) outside USA? (like, from India or Canada) Answer: All task related to this RFQ must be performed in the locations AREAs outline in the Solicitation under the PWS. Billboards must be displayed as either permanent or digital displays in those areas.

Question 4: Can we submit the proposals via email?

Answer: All proposals must be submitted email to: Dionna.JonesBanks@va.gov

Question 5: Since there is a set geographic region, 10-15 miles of each of the Medical Center and 4 Outpatient Clinics (Dayton, OH- VA Medical Center, Middletown, OH- VA Outpatient Clinic, Lima, OH- VA, Outpatient Clinic, Springfield, OH- VA Outpatient Clinic, Richmond, Indiana- VA Outpatient Clinic),Is the desire to have 1 board for each … or do you want multiple boards for each, or would you entertain using 1 board “branding” two facilities?

Answer: Please see updated PWS, it has been updated to provide additional location and display quantity information.

Question 6: Could this effort allow for sharing a board between each of Dayton/Middleton and Dayton/Springfield for one or more of those 3 month rotations?

Answer: Please see updated PWS, it has been updated to provide additional location and display quantity information.