36C25021Q0013 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-01-2020 None Department of Veterans Affairs Network 10 Contracting Office Ann Arbor VA Healthcare System 2215 Fuller Road Ann Arbor

MI

48105 Department of Veterans Affairs Network 10 Contracting Office Ann Arbor VA Healthcare System 2215 Fuller Road Ann Arbor

MI

48105 To all Offerors/Bidders

36C25021Q0013 09-21-2020

X X X

Please see attached bidder questions and answers.

Kelly Poole Contracting Officer

CONTINUATION PAGE

Q1. Arjo Inc. is the OEM of all the ceiling lifts listed under this solicitation. Would you consider making this solicitation full and open, to let the OEM provide a bid response?

A1. This is a requirement that has been set aside for SDVOSBs.

Q2. Can you provide information on the current condition of your ceiling lifts, how they have been maintained and if their current condition would be considered Manufacturers Specifications?

A2. Current condition of the ceiling lifts is that they are currently within manufacturers specification.

Q3. Can you provide information on who has been providing yearly preventative maintenance and weight load and deflection testing?

A3. In house staff was performing checks.

Q4. Please clearly define the parts requirement under this bid. Section I - Scope of Work states “Contractor shall provide all parts, materials…” and Section IV - Preventative Maintenance, paragraphs 5 and 7 speak to parts replacement, however Section V - Parts states “No parts will be required to fulfill this contract.”

A4. The contractor shall provide all items necessary to complete the PM.

Q5. Additionally, can you provide details on how the parts will be procured for the Preventative Maintenance if not under this solicitation?

A5. Any required replacement part will be purchased by the biomed team/end user.

Q6. Weight Load testing is listed as a requirement of this contract, however there is no listing for deflection testing. Will this also be included in the contract?

A6. Yes, deflection testing is required.

Q7. Can you please clarify the cleaning expectation? Our assumption is dust/debris removal similar to preventative maintenance of similar equipment, can you confirm this is accurate?

A7 Dust and debris removal similar to PM is sufficient.

Q8. Para IV.A.5. States “Testing and replacing faulty and worn parts. Complying with the ISO 10535 standards.” But para V. States “No parts will be required to fulfill this contract.” Can you clarify is this request for Preventative Maintenance (i.e repairs, parts, and inspection/testing) or just Preventative Inspections and testing?

A8. The request is just for preventative maintenance and testing.

Q9. What is the age of these units, when were they put into service?

A9.

Q10. Who was doing the PM service in the past for the VA?

A10. These services were performed in-house.

Q11. What was the award amount from the previous contract?

A11. N/A; these services were performed in-house.

Q12. When was the last time the straps were replaced?

A12. Straps are only replaced when worn, and 95% of the lifts have not their straps replaced since their installation date.

Q13. Please confirm that FAR 52.219-14 or 13 CRF 125.6 apply?

A13. This requirement is not anticipated to exceed the SAT, but VAAR 852.219-74 applies, which notes that any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6.

Q14. Please confirm that the solicitation is not requiring an OEM certified technician to perform the work?

A14. OEM is not required

Q15. Please confirm that deflection testing is part of the testing requirements.

A15. Yes, deflection testing is required

Q16. Is the equipment currently on a preventive maintenance schedule and if so, are all the PMs completed at once or are they spread out throughout the year?

A16. They are currently spread throughout the year, but these terms are negotiable

Q17. Besides the unlimited service calls and annual PMs, are there any other regular on-site expectations?

A17. This is a PM and testing only contract

Q18. What percentage of the units have scales?

A18. 75%

Q19. Can you confirm this is a Preventive Maintenance only contract? No Parts? No Repairs?

A19. PM and testing only

Q20. I just want to verify that it's preventative maintenance for 1 year as well as quarterly. Would the to bid need include repairs, parts and labor? Or is that going to be billed separately?

A20. This is for everything required to complete a PM.