36C25021D0041_1 Award Notice Posting.docx

Contract Opportunity Award Notice

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GENERAL INFORMATION

* = Required Field Contract Opportunity Award Notice Optical Lab Consumables Base Plus 4 Option Years

46953 N/A

N 339115

Department of Veterans Affairs Network Contracting Office 10 1700 E 38th Street Marion IN 46953 Contracting Officer Lillie Grey lillie.grey@va.gov 765-677-6112

36C25021D0041 1,734,222.98 03-24-2021

SATISLOH NORTH AMERICA, INC.

049734833

N106 W13131 BRADLEY WAY SUITE 200

GERMANTOWN

WI

53022 www.va.gov website lillie.grey@va.gov email

Notice of Intent to Sole Source Requirement

Department of Veterans Affairs, VISN 10, Northern Indiana VA Medical Center, Optical Lab Manufacturing, located at 5610 Dividend Drive, Indianapolis, IN 46241, intends to negotiate an open market sole source contract under FAR (FAR 13.106-1(b)(1)(i). Only One Responsible Source for these proprietary optical lab consumables for the Satisloh brand equipment. Failure to use Satisloh brand supplies in their brand of equipment will null and void the service agreement on that equipment. Satisloh is located at N106 W 13131 Bradley Way Suite 200, Germantown, WI 53022 and was awarded a base plus four (4) option years contract for consumable supplies under NAICS code 339115.

List of Consumable Supplies:

A firm fixed price contract with base plus four option years was anticipated and was awarded. It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source.

This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers.

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-20-AP-4382

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 10 (NCO 10), for the Roudebush VA Medical Center, Optical Lab, 5610 Dividend Drive, Indianapolis, IN 46241. Procurement of eyeglass consumables, 2237: 583-21-1-952-0001.

2. Nature and/or Description of the Action Being Processed:

This is a new, firm-fixed price, base plus four option year contract for consumable optical lens making supplies for the VISN 10 Optical Fabrication Lab’s (OFL) Satisloh Ophthalmic equipment. There are over 30 consumable supplies needed for optical lens manufacturing. A list of the items needed is attached.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The VISN OFL needs lens making consumables (see attached listing) for the Satisloh optical manufacturing equipment/machines currently in use. It is anticipated that the VISN OFL will manufacture and produce an estimated 50,000 to 100,000 pairs of ophthalmic eyewear annually. The OFL currently owns and operates a full Satisloh Digital Surfacing, Finishing, and Anti-Reflective Coating equipment used in the manufacturing of ophthalmic eyewear. The quantities of supplies needed will be based upon the number of patients determined eligible by the VA to receive ophthalmic eyewear. The value of this procurement (including options): Base: $301,286.43; OY1:

$328,939.24; OY2: $346,988.75; OY3: $367,805.71; OY4: $389,202.85; Total: $1,734,222.98.

4. Statutory Authority Permitting Other than Full and Open Competition:

The authority for apply the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented for restricting competition on this procurement via FAR 13.106-1(b)(2).

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5; ( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

In accordance with FAR 13.5 Simplified Procedures for Certain Commercials Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

PM Part 813.5 SAP for Certain Commercial Items Original Date: 08/30/17 Revision 03 Date: 02/11/2021

Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Acquisition Procedures are exempt from the requirements of FAR Part 6 but still require a justification using the format of FAR 6.303-2.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The VISN OFL has ownership of the following highly specialized Satisloh eyewear manufacturing equipment: four (4) ART Blockers, two (2) ART De-Blockers, two (2) Duo-Flex Polishers, four (4) ES- Curve edging systems, four (4) VFT-Orbit Generators. In order to support Veteran eyewear production, there are consumable items required to manufacture the eyewear. Satisloh has stated that they are the only authorized provided for the consumables used in their equipment. If another manufacturer’s product is used, and it damages the equipment, Satisloh will not honor any warranty repair claims. The OFL currently has a preventative maintenance contract with Satisloh to ensure the equipment is kept up and to maintain the warranty. Because of the specialized nature of this manufacturing process, Satisloh is the only firm capable of providing the supplies described in section provider for the consumable items required to satisfy the Government’s need.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Since the manufacturer’s warranty would be void if another manufacture’s product is used and Satisloh does not have any SDVOSB/VOSB distributors, no other sources were found. Satisloh has provided a sole source/proprietary letter stating this information. All past purchases made for these supplies were sole sourced to this manufacturer and ordered on an as needed basis.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Based on Comparison of Proposed Prices with Prices Found Reasonable on previous purchases (FAR 13.106-3(a)(2)(ii)), the pricing provided by Satisloh is in line with previous purchase listed below:

36C26018P1689 Option Year Contract: Awarded 3/14/2018 for $2,272,328.93 for the same consumables but for a larger quantity. Most purchases for the consumables were made by purchase card and this contract is to put into effect a long-term contract vehicle for future ordering needs.

The vendor’s pricing for OY 1/2/3/4 are offered at a 2% increase per year, which is a reasonable increase for future prices in comparison to the anticipated inflation rates listed on the US Bureau of Labor Statistics consumer price index rates are between 1.7 and 2.5% over the same time frame.

Option year pricing will be validated before exercising each option to ensure price reasonableness.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research pursuant to FAR Part 10, was conducted to the extent to validate the information in section 6. Whereas, review of VIP revealed no SDVOSB/VOSB could be found utilizing NAICS code 339115 and keywords “eyeglass consumables.” The rule of two could not be met. In addition, a synopsis for sources sought was solicitated on beta.SAM Contract Opportunities (formerly FBO).

This solicitation closed with no other vendors providing the supplies required to meet the Government’s need.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None.

Attachment 1: Request for Sole Source Justification Template >SAT‐$7.5M under FAR13.5

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Satisloh equipment was competitively purchased, once purchased the Satisloh consumable supplies are required until the equipment is replaced. The current equipment is in year one (1) of a five (5) year preventive maintenance contract and has a life expectancy of up to five (5) years. When the eyewear manufacturing equipment is replaced, the Government will allow all eligible to compete for that replacement equipment.

12. RequirementsCertification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

PM Part 813.5 SAP for Certain Commercial Items Original Date: 08/30/17 Revision 03 Date: 02/11/2021

Steve D.Rowland ProgramSupervisor,Acquisition&UtilizationSpecialist VISN 10 Prosthetics Program Office

Date

Page 1 of

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge

Lillie RGrey Contracting Specialist/Officer Network ContractingOffice(NCO)10

James J. Hallock Branch Chief – Supplies Team #2 NetworkContractingOffice(NCO)10

Date

Page 1 of Attachment 1: Request for Sole Source Justification Template >SA T-$7.5M under FAR 13.5

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $7SOK): I certify the justification meets requirements for other than full and open

Thomas P. Moore 109928 Thomas P. Moore Division Chief - Supply/Prosthetics NetworkContractingOffice(NCO)10

Digitally signed by Thomas P.

Moore 109928 Date : 2021.02 .19 13:18:03 -05'00' Date

MARIEL.

Dig it ally s igne d by

M ARIE L.SM ITH 199 285

Page 1 of SMITH 199285 Daet : 2021.02.19 14:48:56 -05'00'

Marie L.Smith Director of Contracting Network Contracting Office (NCO) 10

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justifi cation and find it to be complete and accurate to the best of my knowledge and belief and approve ($750K to $7.5 million (or $15.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.TERRY L. SPITZMILLER 394683 Digitally signed by TERRY L. SPITZMILLER 394683 Date: 2021.03.05 15:52:24 -06'00'

Terry L.Spitzmiller Executive Director Regional Procurement Office Central (VHA)

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