36C25020Q0636 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-06-2020 None Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 To all Offerors/Bidders

36C25020Q0636 08-10-2020

X X X

See CONTINUATION Page X one(1) The purpose of this modification is to provide answers to questions asked and replace SOW and Price Schedule.

See accompany pages for answers.

Olalekan K. Ismail Contracting Officer

1. The solicitation document states this opportunity is set aside for small business but the link on beta. SAM states it’s a Service Disable Veteran Owned set aside. Could you clarify the set aside for this opportunity?

This solicitation is a SDVOSB set aside.

2. Would you be able to provide information regarding the current incumbent contract for this opportunity?

Previous contract- VA251-15-C-0054-Media Plumbing & Heating, Inc- Aggregate Contract amount-$416,555.00

3. On page 5, B.2 Price Schedule the amount of devices for each site (Marion & Fort Wayne) do not match up to the quantity column.

See new price schedule

4. Upon reviewing the solicitation document we didn’t see any information regarding a site visit.

There is no site visit for this solicitation.

5. Page 10 requires to ck all fire department connections but the Schedule of Service below doesn’t give us a count.

This is deleted from the SOW, it will be done by VA employee.

6. The 2nd paragraph sounds like they’re asking for a annual or semi-annual test on the fire department connections (FDC). This is a quarterly inspection. Which are they requesting?

VA employees do the quarterly inspections.

7. FDC are the devices on the outside of the building and not the ones on the interior of the building at each standpipe. Confirm what they’re calling an FDC The internal connects in closets will be performed by VA employee, it would be the outside one’s where the FD would connect a hose.

8. Does this site require Joint Commission Reporting?

VA report it to JC when they come for their inspections.

9. Page 12, Section 3, question 4 requests a 5 year sprinkler insepction but the Schedule of Service does not have a CLIN for this. Where are they requesting this to be?

The below count of the flow, tamper, and main drains make up the sprinkler system components, There is a 5 year sprinkler testing of those valves, components, that is to be performed the first year of the contact then those systems are to be tested/inspected semiannually thereafter, with the exception of the main drains being quarterly

STATEMENT OF WORK FOR

THE INSPECTION AND TESTING OF ALL FIRE ALARM SYSTEMS, DEVICES AND AUTOMATIC SPRINKLER SYSTEMS

1. MAINTENANCE OF SERVICE:

Fire Alarm:

The Contractor shall provide labor to test and diagnose malfunctions of all Fire Alarm Systems for the Fort Wayne Campus of V.A. Northern Indiana Health Care System of Buildings-1, 2, 3, 4, 5, 6, 7, 16 and MRI building.

Contractor shall provide labor to test and diagnose malfunctions of all Fire Alarm Systems for the Marion Campus of V.A. Northern Indiana Health Care System of Buildings-2, 5, 6, 8, 9, 12, 15-127 (Same Alarm Panel), 16, 17, 41, 47, 49, 51-53(Same Alarm Panel), 55, 65, 76, 79, 124, 138, (The new pact building is considered an extension of building 138) 172-175 (Same Alarm Panel), 173, 174, 185, and 1301-3004(Same Alarm Panel).

Sprinkler:

Contractor shall provide labor and materials to diagnose and repair malfunctions on all Automatic Sprinkler Systems for the Fort Wayne Campus of V.A. Northern Indiana Health Care System of Buildings-1, 2, 4, and MRI building. These sprinkler systems are Wet with a small antifreeze system located on the dock area of the basement of building-1.

Contractor shall provide labor and materials to diagnose and repair malfunctions on all Automatic Sprinkler Systems for the Marion Campus of V.A. Northern Indiana Health Care System of Buildings-2, 5, 6, 8, 9, 12, 51-53(Same Sprinkler System), 47, 49, 65, these sprinkler systems are Dry. Buildings-16, 55, 76, 124, 138, 172, 174, and 185, these sprinkler systems are Wet. There are a total of 20 wet sprinkler risers in Fort Wayne and 2 Antifreeze. There are a total of 56 wet sprinkler risers in Marion, 1 antifreeze, and 7 dry systems.

2: INSPECTIONS/TESTS:

Annual inspections for all fire alarm systems will be determined by Environmental Health and Safety Department. Inspection dates shall be scheduled in advance with the Environmental Health and Safety Department. All inspections shall be completed, and written reports shall be submitted within thirty (30) days to Environmental Health and Safety Department. Any critical deficiencies found shall be reported immediately to the Safety Officer and Chief of Engineering. Annual testing/inspections will consist of the following:

a. During the annual testing the Fire Alarm Contractor shall test 100% of the fire alarm initiating devices and shall conduct an operational test of each device on the Fire Alarm System including a trouble test (supervisory) of one device on each zone (circuit).

Smoke detector sensitivity testing shall be performed during this inspection every year. The contractor shall verify correct operation of all annunciator panels, all summoning bells, all smoke dampers, all door holders, and all audio/visual devices related to or connected to the fire alarm system, sliding vertical and horizontal fire doors, and the Network System. All inspections and tests shall be in accordance with the most current Editions of National Fire Protection Association (NFPA 72) (Pulling information from the new Siemens fire alarm panel is acceptable).

During the Semi-annual/Annual inspection and testing, the Sprinkler Contractor shall conduct inspections which shall include a complete walk through of all accessible areas of sprinkled buildings and all required testing on all Automatic Sprinkler Systems. If areas are inaccessible the contractor shall contact the Engineering Department for access. All inspections and tests shall be completed and documented in accordance with the most current Editions of NFPA 25. Semi-annual/Annual Sprinkler Test shall consist of flowing, testing, and documenting all flow switches, testing and documenting tamper devices, and document results, check all post indicator valves and document results and conduct and document the quarterly main drain tests.

The annual flow test shall be conducted on the Fire Pump in Bldg-1 at the Fort Wayne Campus. This shall be completed and documented in accordance with the most current Editions of NFPA 25. This shall be completed during the month of November.

b. Example of testing schedule:

BUILDINGS 172, 175, AND 185

ANNUAL INSPECTIONS AND TESTING OF ALL FIRE ALARM SYSTEMS, DEVICES, AND AUTOMATIC SPRINKLER SYSTEMS

SEMI-ANNUAL INSPECTIONS AND TESTING OF THE AUTOMATIC SPRINKLER SYSTEMS

BUILDINGS 138 AND 174

ANNUAL INSPECTIONS AND TESTING OF ALL FIRE ALARM SYSTEMS, DEVICES, AND AUTOMATIC SPRINKLER SYSTEMS

SEMI-ANNUAL INSPECTIONS AND TESTING OF THE AUTOMATIC SPRINKLER SYSTEMS

BUILDINGS 1, 2, 3, 4, 5, 6, 7, 16 AND MRI BUILDING (FT WAYNE)

ANNUAL INSPECTIONS AND TESTING OF ALL FIRE ALARM SYSTEMS, DEVICES, AND AUTOMATIC SPRINKLER SYSTEMS

SEMI-ANNUAL INSPECTIONS AND TESTING OF THE AUTOMATIC SPRINKLER SYSTEMS

BUILDINGS 15/127, 16, 17, 55, AND 124

ANNUAL INSPECTIONS AND TESTING OF ALL FIRE ALARM SYSTEMS, DEVICES, AND AUTOMATIC SPRINKLER SYSTEMS

SEMI-ANNUAL INSPECTIONS AND TESTING OF THE AUTOMATIC SPRINKLER SYSTEMS

ANNUAL INSPECTIONS AND TESTING OF ALL FIRE ALARM SYSTEMS, DEVICES, AND AUTOMATIC SPRINKLER SYSTEMS

BUILDINGS 41, 79, 173, AND 1301-3004

ANNUAL INSPECTIONS AND TESTING OF ALL FIRE ALARM SYSTEMS, DEVICES

3. BUILDING SPRINKLER INSPECTION/TESTING/MAINTENANCE AND PROCEDURES:

Sprinkler Flow Alarms - The Sprinkler Contractor shall do the following:

1. Run water through all flow switches and verify all codes are clear and correct.

2. Check time delay on all flow switches. Time delay shall not exceed 90 seconds per NFPA 72. Record the time delay for alarm in the report that consolidates Fort Wayne Campus: Buildings-1, 2, 4, and MRI Building. Marion Campus: Buildings-2, 5, 6, 8, 9, 12, 16, 55, 76, 79, 124, 138, 172, 174, and 185 water flow devices.

3. Record pressure gauge reading with the test drain valve completely closed and also when drain is wide open. Readings from previous tests shall be listed on the report for comparison purposes.

Any significant differences found shall be reported to Safety Officer and Chief of Engineering.

4. The first year of the contract period shall include 5-year sprinkler system testing including: internal obstruction investigation, valves, valve components, strainers, filters, orifices, check valves. Risers must be included in the first year of the contract.

5. Semi-annual sprinkler system testing, including, but not limited to flows, tampers, main drain testing with quarterly main drain testing at Marion and Fort Wayne campuses.

4. SUPERVISORY SIGNALS:

a. The Fire Alarm Contractor shall open fire alarm device circuits to verify trouble signal actuates. Every hardwired initiating circuit shall be tested for wiring supervision during each inspection. The method shall be by disconnecting one device per circuit in each building. Different devices are to be disconnected for supervision testing each inspection.

b. The Sprinkler Contractor shall check the operation of all supervisory controls on all Post Indicator valves. Verify closing valves procedures a trouble signal to the Fire Alarm Control Panel.

c. The Sprinkler Contractor shall check the operation of all supervisory controls on all sprinkler/standpipe shut off valves. All control valves must be exercised in the fully closed and fully open position. Verify closing valves produces a supervisory signal to the Fire Alarm Control Panel.

5. SMOKE DETECTORS, DUCT SMOKE DETECTORS, SMOKE DAMPERS:

a. Activate smoke detectors and duct smoke detectors using the manufacturers recommended procedures for testing. Magnetic test switch methods are not acceptable. Approved Smoke Substitute must be used to verify smoke can enter the smoke chambers at all times.

b. Verify correct operation of mechanical equipment (i.e., fan shutdown) when appropriate devices are activated. Duct detectors shall shut down the AHU in which it is connected.

c. The exterior shall be cleaned using industry-approved process and material. The exterior of the screen and chamber shall be cleaned using non-electrostatic vacuum, specifically designed to prevent damage to the smoke detector.

d. Verify correct operation of elevator recall when lobby smoke detectors and elevator shaft smoke detectors are activated (Fort Wayne Campus: Building-1, Marion Campus: Buildings-12, 16, 51, 55, 138, 172, 174, and 185). Elevators shall function in accordance with ANSI A17.1. Repairs required on the elevator equipment are not covered in this contract. Elevator technician or specialist will be on site for assistance.

e. Elevator shaft dampers shall open, and smoke wall dampers shall close as set up in alarm sequence operation.

6. ELECTROMAGNETIC DOOR HOLDERS:

Verify correct operation of door holders when alarm conditional exists. All smoke doors shall close on the floor in which the alarm was initiated. Report any doors that do not close properly to the Safety Officer and Chief of Engineering.

7. AUDIO/VISUAL DEVICES:

Verify that all audio/visual devices are operational. Strobes shall flash in unison with the audible signal and continue to flash March time until the Fire Alarm Control Panel is reset.

8. ANNUNCIATOR PANEL:

Fire Alarm & Sprinkler Contractors shall verify that all alarms (flow, smoke and manual) correspond to the correct zone in which the device was initiated.

9. PREVENTATIVE MAINTENANCE:

Annual preventative maintenance shall be performed on the system. Preventative maintenance shall include:

a. Smoke detectors, control panels, and all elevator shaft detectors shall be cleaned as needed. Any smoke detector that fails sensitivity shall be cleaned and retested.

10. NETWORK SYSTEM:

Fort Wayne Campus: Simplex Fire Alarm Control 4100 Network System shall be checked to verify proper operation and to verify that alarm and trouble conditions are received at Building-1, Room-15, and the contracted Monitoring Company.

Marion Campus: KFCi King-Fisher Company Inc., Model KFRA-C and Model KF-PTR Network System shall be checked to verify proper operation and to verify that alarm and trouble conditions are received at Building-114, V.A. Police Dispatch office, and the contracted Monitoring Company.

11. MALFUNCTIONS AND REPORTS:

a. The Government shall provide when available at the request of the Contractor accurate CAD drawings showing the existing peripheral devices, fire alarm equipment, and sprinkler details using Government supplied drawings. The grid must be used for reporting of testing and shall contain the building number, the device/equipment type, and any problems encountered. The purpose of the grid is to maintain consistency in the reporting of the device/equipment tested, and to assure testing of all devices at the specified frequency. All new device/equipment tested, and to assure testing of all devices at the specified frequency. All new fire alarm devices will be assigned an identifying code and included on the Computer Aided Drawings (CAD).

b. All malfunctions identified during inspection and repair shall be reported immediately to Environmental Health and Safety Department. The report shall include the causative factor and method of correction. Contractor shall certify in writing that the prescribed inspections and test were performed. Inspection reports are to be delivered to Environmental Health and Safety Department within ten (10) days after completion of the inspection.

12. PARTS:

Unserviceable parts for the Fire Alarm and Sprinkler Systems shall be replaced by the contractor on an exchange basis. Unserviceable parts, which have been replaced, shall remain the property of the VA Medical Center.

13. WORK TIME:

All testing shall be done during normal duty hours (7:30 a.m. through 4:00 p.m., Monday through Friday) excluding holidays. Shunt and elevator recall testing shall be performed Monday through Friday, excluding federal holidays. Testing of shunts and elevator recall must be scheduled with Environmental Health and Safety Department and the Engineering Department five (5) days prior to testing.

14. CONTRACTOR QUALIFICATIONS:

Each bidder shall provide with this solicitation the following:

a. A list of employees to perform the services contained in this scope of work. The list is to include employment tenure, industry experience and tenure which specifically describes their qualifications to perform associated work, any NICET (National Institute for Certification in Engineering Technologies) certification levels and certification numbers for the employee(s) who have certification.

b. The Fire Alarm Contractor shall have a certified NICET Level III fire alarm system Engineering Technician on staff or one that is on contract with the bidding company.

c. Contractor shall have a Fire Protection Engineer on staff or one that is on contract with the bidding company.

d. The contractor shall show proof of insurance before entering into contract. The insurance shall be to the following limits. These requirements are in lieu of insurance requirements in Paragraph 23.

Workers Compensation as required by Statute. See Paragraph 23.

Property Damage Liability $3,000,000.00 Personal Injury Liability $3,000,000.00

e. The contractor shall maintain an adequate number of employees to satisfactorily perform scheduled services and maintain continuous coverage.

f. The contractor shall have in their possession at the time of the commencement of the contract all necessary tools, test equipment, calibration instruments and technical service literature necessary to properly repair, calibrate, test and maintain the equipment.

g. Current and past performance on other contracts will be considered in determining a contractor’s ability to successfully execute the terms and conditions of this bid.

h. Contractor shall be able to demonstrate the ability to service an account of the magnitude of the Fort Wayne and Marion Campuses of the V.A. Northern Indiana Health Care System and possess adequate backup resources. References shall be provided with bid submittal as evidence. A minimum of three (3) references must be included with the bid submittal.

i. All inspection reports shall describe each device in the system in a line-item fashion that includes type, location, and status of each device. These reports shall be typed and printed on high-quality ink-jet or laser printers.

GENERAL REQUIREMENTS

15. FEDERAL HOLIDAYS

The Government observes the following as National Holidays: New Years Day; Martin Luther King’s Jr.’s Birthday, President’s Day, Independence Day, Labor Day; Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day.

16. QUALIFICATIONS OF BIDDERS

A proposal will be considered only from bidders who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish services in the volume required for all items under this solicitation. The successful bidder shall meet all Federal, State and Local codes and requirements for the operation of this service.

17. EVIDENCE OF INSURANCE COVERAGE

Before commencing work under this contract, the contractor shall furnish to the Contracting Officer, a certificate of insurance indicating the coverage outlined and containing an endorsement to the effect that cancellation, of or any material change in the policies which adversely affect the interests of the Government in such insurance shall not be effective unless a 30-day advance written notice of cancellation of change is furnished the contracting officer.

18. SCHEDULE OF INSURANCE COVERAGE

In accordance with FAR clause 52.228-5 cited herein, the following minimum coverage shall apply to this contract:

a. Workers compensation and employer’s liability: Contractors are required to comply with applicable Federal and State worker’s compensation and occupational disease statutes. If occupational diseases are not compensable under these statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operation that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 is required, except in states with exclusive and monopolistic funds that do not permit worker’s compensation to be written by private carriers.

b. General Liability: $500,000 per occurrence

c. Automobile Liability: $250,000 per person, $500,000 per occurrence and $100,000 property damage.

Description: Contractor shall provide all labor, materials and instruments to test and diagnose malfunctions of all Fire Alarm Systems for Marion and Fort Wayne Campus of V.A. Northern Indiana Health Care System of

Price Schedule Base Year: September 1, 2020 through August 31, 2021

(Marion 67, Fort Wayne 24)

(Marion 100 Fort Wayne 32

(Marion 9, Fort Wayne 0)

(Marion 18 Fort Wayne 11)

(Marion 64, Fort Wayne 21)

(Marion 0, Fort Wayne 1)

(Marion 425, Fort Wayne 112)

(Marion 51, Fort Wayne 47)

(Marion 20, Fort Wayne 8)

(Marion 55, Fort Wayne 15)

(Marion 305, Fort Wayne 117)

(Marion 400, Fort Wayne 121)

(Marion 48, Fort Wayne 8)

(Marion 57, Fort Wayne 20)

Base Year Total

Option Year One (1): September 1, 2021 through August 31, 2022

(Marion 67, Fort Wayne 24)

(Marion 100 Fort Wayne 32

(Marion 9, Fort Wayne 0)

(Marion 18 Fort Wayne 11)

(Marion 64, Fort Wayne 21)

(Marion 0, Fort Wayne 1)

(Marion 425, Fort Wayne 112)

(Marion 51, Fort Wayne 47)

(Marion 20, Fort Wayne 8)

(Marion 55, Fort Wayne 15)

(Marion 305, Fort Wayne 117)

(Marion 400, Fort Wayne 121)

(Marion 48, Fort Wayne 8)

(Marion 57, Fort Wayne 20)

Base Year Total

Option Year Two (2): September 1, 2022 through August 31, 2023

(Marion 67, Fort Wayne 24)

(Marion 100 Fort Wayne 32

(Marion 9, Fort Wayne 0)

(Marion 18 Fort Wayne 11)

(Marion 64, Fort Wayne 21)

(Marion 0, Fort Wayne 1)

(Marion 425, Fort Wayne 112)

(Marion 51, Fort Wayne 47)

(Marion 20, Fort Wayne 8)

(Marion 55, Fort Wayne 15)

(Marion 305, Fort Wayne 117)

(Marion 400, Fort Wayne 121)

(Marion 48, Fort Wayne 8)

(Marion 57, Fort Wayne 20)

Base Year Total

Option Year Three (3): September 1, 2023 through August 31, 2024

(Marion 67, Fort Wayne 24)

(Marion 100 Fort Wayne 32

(Marion 9, Fort Wayne 0)

(Marion 18 Fort Wayne 11)

(Marion 64, Fort Wayne 21)

(Marion 0, Fort Wayne 1)

(Marion 425, Fort Wayne 112)

(Marion 51, Fort Wayne 47)

(Marion 20, Fort Wayne 8)

(Marion 55, Fort Wayne 15)

(Marion 305, Fort Wayne 117)

(Marion 400, Fort Wayne 121)

(Marion 48, Fort Wayne 8)

(Marion 57, Fort Wayne 20)

Base Year Total

Option Year Four (4): September 1, 2024 through August 31, 2025

(Marion 67, Fort Wayne 24)

(Marion 100 Fort Wayne 32

(Marion 9, Fort Wayne 0)

(Marion 18 Fort Wayne 11)

(Marion 64, Fort Wayne 21)

(Marion 0, Fort Wayne 1)

(Marion 425, Fort Wayne 112)

(Marion 51, Fort Wayne 47)

(Marion 20, Fort Wayne 8)

(Marion 55, Fort Wayne 15)

(Marion 305, Fort Wayne 117)

(Marion 400, Fort Wayne 121)

(Marion 48, Fort Wayne 8)

(Marion 57, Fort Wayne 20)

Base Year Total

Base Year

Option Year One (1)

Option Year Two (2)

Option Year Three (3)

Option Year Four (4)

Aggregate Total

CONTINUATION PAGE

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