36C25020Q0547-001.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice Endoscope Cabinets For the VA Northeast Ohio Health Care System Cleveland OH c/o GI Endoscopy 2-B311 43219 36C25020Q0547 04-28-2020 N

SDVOSBC

334510 Department of Veterans Affairs Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834 Gina P. Crank Louis Stokes Cleveland VA Medical Center 10701 East Blvd.

Cleveland, OH 44106

USA

https://vawww.va.gov VA Homepage gina.crank@va.gov Contracting Officer Combined Synopsis Solicitation: Endoscope Cabinets

1. General:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 36C25020Q0547and is issued as a Request for Quote (RFQ). This solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-05, effective March 30, 2020. The applicable North American Industry Classification System Code (NAICS) is 334510 and the small business size standard is 1,250 employees.

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set A-Side.

2. Line items:

ITEM INFORMATION

ENDODRY ADV, SS, Hinge Left Load and Unload Product # DRY-1001

LOCAL STOCK NUMBER: DRY-1001

INSTALL ENDODRY BUS

LOCAL STOCK NUMBER: [A

TRAINING, ENDODRY OPERATION

LOCAL STOCK NUMBER: OPT-1009

ASSY, CASSETTE, TRANSPORT

LOCAL STOCK NUMBER: CAS-1000

ASSY HKUP OLY-ECHO+LIFT

LOCAL STOCK NUMBER: 2-8-811

10.00

EA

ASSY, HOOK-UP OLYMPUS 2K

LOCAL STOCK NUMBER: 2-8-210

ASSY, HOOK-UP, OLY

LOCAL STOCK NUMBER: 2-8-511

Funding/Req. Number: 1

ASSY, HOOK-UP, OLY

LOCAL STOCK NUMBER: 2-8-611

Funding/Req. Number: 1

ASSY, HOOK-UP, OLY 160/180

LOCAL STOCK NUMBER: 2-8-718

Funding/Req. Number: 1

ASSY, HOOKUP, OLYMPUS 5K

LOCAL STOCK NUMBER: 2-8-711

Funding/Req. Number: 1

ASSY,HOOKUP,OLYMPUS

LOCAL STOCK NUMBER: 2-8-335HAN

GRAND TOTAL

3. Statement of Work (SOW) and Specifications:

Specification Template Endoscope Drying Cabinet

Background

VA Northeast Ohio Health Care System, GI Endoscopy Section, is requesting the procurement of multiple Endoscopy Scope Drying Cabinet for our new endoscopy suite that is currently under construction.

Scope

VA Northeast Ohio Health Care System, GI Endoscopy Section is requesting the procurement of multiple Endoscope Drying Cabinets for our new endoscopy suite. Endoscope Drying Cabinets are cabinets that allow pressurized air to be pushed down the independent channels of a flexible endoscope. This ensures that the scope is completely dry per required standards set by the American Association of Medical Instrumentation (AAMI), Society of Gastroenterology Nurses and Associates (SGNA), Association of Perioperative Nurses (AORN), and Veterans Healthcare Administration (VHA) Directives.

VA Northeast Ohio is requesting a Name Brand or equal procurement to Medivator Endo-Dry. Evaluation will be based on the following factors

1) Does the equipment fit in the designated space listed below based on the following dimensions of the space 78” Height x 112” Width x 24” Depth

New Endoscopy Lab area. Room # 2-B311 Clean Supply.

2) Maximizing the total number of scopes that can be stored within the space stated above. (For example, if Vendor A can supply 2 units in the space and can hold 16 scopes, but Vendor B can supply 4 units in the space and can hold 28 scopes, then consideration will be given to Vendor B since they can store more scopes in the area).

Installation of EndoDry BUS (one time only) x 8 units (INS-1011)

Training, EndoDry operation x 1 (OPT-1009)

Requirements

· Vendor will provide all appropriate Cut Sheets and Electrical/Air requirements needed for review during the evaluation phase.

· Endoscopy Scope Drying Cabinets must have the appropriate connectors for the following Olympus scopes:

BF XT160 (1)

BF P190 (4)

BF H190 (3)

BF 1T190 (3)

GIF N180 (1)

GF UCT180 (1)

GF UC140P (2)

· Must Provide Continuous ventilation, not intermittent through all channels of the endoscope and the internal cabinet itself.

· Must utilize HEPA Filtered air during the circulation of air through-out endoscope channels

· Utilization of a cassette to minimize touching and recontamination is preferred

· Horizontal storage of scopes is preferred

· Vendor will provide complete turnkey installation of the units within the New Endoscopy Lab area in collaboration with VA Northeast Ohio Facilities Management.

Measurements

· Units must fit within a space of 78” Height, 112” Width, and 24” Depth

· Each unit being offered will hold a minimum of 8 scopes

· Vendors offering units will be based on if the unit can be placed in a space with the above dimensions and the total number of scopes that can be stored in the space to maximize the number of scope storage.

Packaging and Delivery All units will be turnkey installed within space 2-B311 within 14 days after delivery of units or within 7 days of GI Endoscopy construction site completion. Completed units will be delivered FOB Destination within 30 days after contract has been awarded to :

VA Northeast Ohio Health Care System c/o GI Endoscopy 2-B311 10701 East Blvd Cleveland, Ohio 44106

Government-Furnished Property

No Government-Furnished Property will be provided to the Vendor.

Security Requirements Vendors will not enter space 2-B311 without permission of the Nurse Manager GI Endoscopy and Facilities Management.

Place of Performance (place of delivery)

VA Northeast Ohio Health Care System c/o GI Endoscopy 2-B311 10701 East Blvd Cleveland, Ohio 44106

4. Applicable Provisions and Clauses:

The following clauses apply to this acquisition: FAR 52.212-4, Addendum to 52.212-4 Contract Terms and Conditions-Commercial; 52.203-16; 52.203-17; 52.204-4; 52.204-13; 52.204-18; 52.232-40 852.203-70; 852.219-10; 852.232-72; 852.246-71 http://www.acquistion.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.asp/ (end of addendum 52.212-4)

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (of which 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13, and 52.232-33 are applicable).

The following provisions apply to this acquisition: Addendum to 52.212-1, Instructions to Offerors-Commercial; 52.209-5; 52.216-1; 52.232-38; 52.233-2-fill in: same address for hand carried and mailing: Gina P. Crank, Contracting Officer, NCO 10 Contracting, 420 N. James Road, Columbus, OH 43219 ; 852.233-70; 852.233-71; 852.252-70; 852.270-1; 852.271-70; 52.204-7(end of addendum 52.212-1).

5. Offer Evaluation and Award:

This is a competitive Request for Quotes (RFQ) that will be evaluated and awarded following the procedures in FAR Part 12 and 13 using price and other factors. The Government will issue/award a Firm-Fixed Price Purchase Order to the responsible vendor/contractor/offeror whose quote/offer/proposal best conforms to the requirements within the solicitation and is considered to provide the best value to the Government

An Offeror’s initial quote shall contain the best terms from a price and technical standpoint. Offerors are reminded that representatives from your company SHALL NOT contact any Cleveland VAMC personnel to discuss this RFQ during the solicitation and evaluation process.

In addition to providing a quote, please provide literature that can be used to determine if the product meets the requested specifications.

6. Submission of Offer.

All information shall be submitted in the manner described below and offerors who do not submit all information may not be considered for award.

a. The vendor/contractor/offeror shall be an Original Equipment Manufacturer (OEM). If not the OEM, then an authorized OEM distributor, dealer, reseller letter for the proposed equipment/system, such that the provided OEM warranty and service are maintained and remain enforceable, must be provided with your response. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

b. Set-Aside Requirement: Only verified SDVOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for SDVOSBs in accordance with VAAR Part 819. A non-verified vendor that submits a bid or proposal should be rejected as non-responsive or technically unacceptable as listing in VIP is not self-correctable as a minor informality as, for example, a listing in SAM. All other purported SDVOSBs must apply for and receive verified status in accordance with 38 CFR Part 74 and be listed in VIP prior to submitting a bid or offer on an acquisition conducted in accordance with VAAR Part 819. The VIP database will be checked both upon receipt of an offer and prior to award.

c. F.O.B. shall be destination.

d. This requirement will be awarded on all-or-none basis.

e. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

f. Quotes are to be broken out to include line item pricing for each item, and installation including any premium time required.

g. RESPONSES ARE DUE: Tuesday, April 28, 2020 at 4:00 PM EST. Offers will only be accepted electronically via e-mail to gina.crank@va.gov image1.emf