Bid Opening Instructions.pdf
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- Attached to
- Y1DZ--Expand MRI Suite Project 541-CSI-103
- Solicitation number
- 36C25020B0043
About this file
This document provides bid opening instructions and pre-solicitation notice for an expansion of an MRI suite at the Louis Stokes VA Medical Center in Cleveland, Ohio. The Department of Veterans Affairs seeks to add a third 3T MRI scanner to the existing suite and renovate connecting areas through a construction project with an estimated period of performance of 548 calendar days. The solicitation is designated as a 100% set-aside for service-disabled veteran-owned small businesses and will require payment and performance bonds. Interested offerors are instructed to register on beta.SAM.gov to receive solicitation documents and any amendments when issued in June 2020, with proposals due approximately 30 days later. A site visit will also be scheduled. The North American Industry Classification System code assigned is 236220 and the small business size standard is $39.5 million.
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Bid Opening Instructions for Project 541-CSI-103 Expand MRI Suite
Louis Stokes VA Medical Center, Cleveland, OH
Considering recent COVID-19 health concerns and restrictions, the following is provided for your awareness, the safety of other interested bidders, and VA staff:
1. Bidding documents for the subject project will be accepted by mail or in person at 3140 Governor’s Place Blvd, Kettering, OH 45409 until (NLT) 11:00 am EST on 22 Sep 2020.
2. All bids will be annotated with date/time received – whether mailed or hand-delivered. Please ensure tracking information is emailed to the Contracting Officer if/when bids are sent UPS/FedEx/USPS.
3. For documents being hand-delivered, the following procedures will take place:
a. Due to building layout, non-VA personnel are restricted from entering the building.
b. Documents will be accepted between 10:00 am and 11:00 am at the main entrance to the building by Contracting personnel one bid at a time to ensure social distancing precautions. Please ensure you arrive early to ensure bids are accepted prior to the deadline.
c. For everyone’s protection, Contractors are reminded of the 6’ distance rule, and to please wear face shielding/masks when delivering documents.
d. Contractors do not need to remain in the parking lot after their bid has been accepted but are welcome to call in to listen to the bid opening. A Microsoft Teams Meeting Line has been set up for this purpose.
e. The Teams Line phone number to call in to is: 872-701-0185. When prompted for your conference ID, please enter 545 530 944 on your telephone keypad followed by the # key.
f. Contractors may call in as early as 10:50 am.
g. Bid opening is scheduled to take place at 11:00 am, once all bids are transported to the Contracting Office conference room, and call-in attendance has been taken.
h. Attendance will be taken to record all Contractors “present” at the beginning of the Bid Opening, and to confirm all bid recordings have been heard. Please be patient as this could take some time depending upon the number of call-ins. You will be asked to provide (clearly) your name, phone number, email address, and company you represent.
i. The apparent low bidder will be announced upon completion of bid opening, and attendance will be taken again (name only) to ensure all present are aware of apparent low bidder.
j. A bid abstract will be posted as soon as possible after bid opening.
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