36C25019Q5000-004.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 5 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Requirement Title: Integrated Tele ICU/eICU® Software Sustainment Support for VISN 10 Command Center and 317 Participating Beds in VISNs 1, 4, 5, 6, 7, 9, 10 and 19

Acquisition Plan (ID Number): 36C250 19 AP 3181 VA 2237 (ID Number): 539 19 2 404 0041 and 539 19 2 404 0042

1. Contracting Activity:

Department of Veterans Affairs Network Contracting Office (NCO) 10 260 East University Avenue Cincinnati, Ohio 45219 2637

(513) 559 3704 Station Code: 36C250

2. Nature and/or Description of the Action Being Processed: This is a requirement to provide integrated Tele ICU/eICU® software sustainment support for the VISN 10 command center and 317 partcipating beds in VISNs 1, 4, 5, 7, 9, 10 and 19.

Philips eICU® is a proprietary capability in which is the only vendor authorized to license or support the Philips eICU Program is Philips Electronics North America Corporation. The government anticipates that sustainment support for future eICU® requirements will be solely provided by Philips Electronics North America Corporation.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.302 1.

3. Description of Supplies/Services Required toMeet the Agency’s Needs: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non personal services necessary to perform integrated Tele ICU/eICU® software sustainment support for the VISN 10 command center and 317 partcipating beds in VISNs 1, 4, 5, 7, 9, 10 and 19 as defined in the performance work statement at an estimated total price of $498,046.59 for base and options from 1 July 2019 to 28 February 2020 for locations summarized as follows:

VISN VAMC Name Location City/State

# Beds Installed/

Active

Units

Facility Location of Unit

Bed License Configuration

1 Maine (Togus) VAMC Augusta, Maine 11 1 Special Care Unit SCU 1 Maine (Togus) VAMC

*A/V only configuration Augusta, Maine 6 1 Emergency Dept ED

4 White River Junction VAMC White River Junction, Vermont

8 1 Intensive Care Unit ICU

OFOC SOP Revision 08 Page 2 of 5 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

4 White River Junction VAMC *A/V only configuration

White River Junction, Vermont

1 1 Emergency Dept ED

4 Wilmington VAMC Wilmington, Delaware 6 1 Intensive Care Unit ICU 4 Wilmington VAMC

*A/V only configuration Wilmington, Delaware 2 1 Emergency Dept ED

4 Wilkes-Barre VAMC Wilkes-Barre, Pennsylvania

14 1 Intensive Care Unit ICU

4 Wilkes-Barre VAMC *A/V only configuration

Wilkes-Barre, Pennsylvania

2 1 Emergency Dept ED

5 Beckley VAMC Beckley, West Virginia 5 1 Intensive Care Unit ICU 5 Beckley VAMC

*A/V only configuration Beckley, West Virginia 3 1 Emergency Dept ED

5 Clarksburg VAMC Clarksburg, West Virginia 15 1 Intensive Care Unit ICU 5 Clarksburg VAMC

*A/V only configuration Clarksburg, West Virginia 7 1 Emergency Dept ED

7 Atlanta VAMC Atlanta, Georgia 12 1 Medical Intensive Care Unit

MICU

7 Atlanta VAMC Atlanta, Georgia 12 1 Surgical Intensive Care Unit

SICU

7 Charlie Norwood VAMC Augusta, Georgia 20 1 Intensive Care Unit ICU 7 Birmingham VAMC Birmingham, Alabama 10 1 Medical

Intensive Care Unit

MICU

7 Birmingham VAMC Birmingham, Alabama 7 1 Surgical Intensive Care Unit

SICU

7 Birmingham VAMC Birmingham, Alabama 12 1 Cardiovascular Intensive Care Unit/ Coronary Care Unit

CVICU/CCU

7 Montgomery VAMC Montgomery, Alabama 8 1 Intensive Care Unit ICU 7 Ralph H. Johnson VAMC Charleston, South

Carolina 8 1 Medical

Intensive Care Unit

MICU

7 Ralph H. Johnson VAMC Charleston, South Carolina

8 1 Surgical Intensive Care Unit

SICU

7 Columbia VAMC Columbia, South Carolina 21 1 Intensive Care Unit ICU 9 James H. Quillen VAMC Mountain Home, Tennessee 17 1 Intensive Care Unit ICU

9 James H. Quillen VAMC *A/V only configuration

Mountain Home, Tennessee

4 1 Emergency Dept ED

10 Cincinnati VAMC Cincinnati, Ohio 13 1 Medical Intensive Care Unit

MICU

10 Cincinnati VAMC Cincinnati, Ohio 10 1 Surgical Intensive Care Unit

SICU

10 Cincinnati VAMC *A/V only configuration

Cincinnati, Ohio 1 1 Emergency Dept ED

10 Louis Stokes VAMC Cleveland, Ohio 16 1 Medical Intensive Care Unit

MICU

10 Louis Stokes VAMC Cleveland, Ohio 12 1 Surgical Intensive Care Unit

SICU

10 Chillicothe VAMC *eAcute configuration

Chillicothe, Ohio 10 1 Acute Care Unit ACU

10 Chillicothe VAMC *A/V only configuration

Chillicothe, Ohio 1 1 Emergency Dept ED

10 Dayton VAMC *Bed Pricing Tier 41-60

Dayton, Ohio 10 1 Intensive Care Unit ICU

10 Dayton VAMC Dayton, Ohio 3 1 Intensive Care Unit ICU

OFOC SOP Revision 08 Page 3 of 5 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

*Bed Pricing Tier 61-80 10 Fort Wayne VAMC Fort Wayne, Indiana 4 1 Intensive Care Unit ICU 10 Fort Wayne VAMC

*A/V only configuration Fort Wayne, Indiana 4 1 Emergency Dept ED

19 Jack C. Montgomery VAMC Muskogee, Oklahoma 11 1 Intensive Care Unit ICU 19 Jack C. Montgomery VAMC

*A/V only configuration Muskogee, Oklahoma 3 1 Emergency Dept ED

TOTAL BEDS 317

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302 1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302 2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302 3;

( ) (4) International Agreement per FAR 6.302 4 ( ) (5) Authorized or Required by Statute FAR 6.302 5;

( ) (6) National Security per FAR 6.302 6;

( ) (7) Public Interest per FAR 6.302 7;

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items under FAR 13.5 is 41 U.S.C. 1901 and is implemented for restricting competition on this procurement in accordance with FAR 13.106 1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This requirement is being executed under the authority of FAR part 6.302 1 which is entitled “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements”. Philips eICU® is a proprietary capability in which is the only vendor authorized to license or support the Philips eICU Program is Philips Electronics North America Corporation. The government anticipates that sustainment support for future eICU® requirements will be solely provided by Philips Electronics North America Corporation.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This requirement is being executed under the authority of FAR part 6.302 1 which is entitled “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements”. Philips eICU® is a proprietary capability in which is the only vendor authorized to license or support the Philips eICU Program is Philips Electronics North America Corporation. The government anticipates that sustainment support for future eICU® requirements will be solely provided by Philips Electronics North America Corporation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Independent Government Cost Estimate (IGCE) for this requirement was based on the historical unit pricing established under contracts awarded in VISN 10, VISN 23 and the private sector for Tele ICU/eICU® software sustainment support. The historical unit pricing for VISN 10 was compared with the historical unit pricing established by VISN 23 for their eICU® as well as private sector hospitals to determine the price for this requirement as fair and reasonable in accordance with the Federal Acquisition Regulation.

OFOC SOP Revision 08 Page 4 of 5 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research for this requirement was conducted prior to the issuance of the solicitation which resulted in the competitive award of the first contract for this capability to Philips Electronics North America Corporation in calendar year 2010. Additional market research was conducted for eICU® sustainment support in calendar year 2018 and 2019 with VISN 23 and several private sector hospitals to establish the IGCE as described in the previous paragraph to determine the price for the award of this contract price for this requirement as fair and reasonable.

Review of the Vendor Information Pages (VIP) database was not required in accordance with VAAR Class Deviation 810.001 70 due to this requirement being procured under the authority of under the authority of FAR part 6.302 1 which is entitled “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements”.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: This requirement is being executed under the authority of FAR part 6.302 1 which is entitled “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements”. Philips eICU® is a proprietary capability in which is the only vendor authorized to license or support the Philips eICU Program is Philips Electronics North America Corporation. The government anticipates that sustainment support for future eICU® requirements will be solely provided by Philips Electronics North America Corporation.

10. Listing of Sources that Expressed, inWriting, an Interest in the Acquisition: This requirement is being executed under the authority of FAR part 6.302 1 which is entitled “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements”. Philips eICU® is a proprietary capability in which is the only vendor authorized to license or support the Philips eICU Program is Philips Electronics North America Corporation. The government anticipates that sustainment support for future eICU® requirements will be solely provided by Philips Electronics North America Corporation.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: This requirement is being executed under the authority of FAR part 6.302 1 which is entitled “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements”. Philips eICU® is a proprietary capability in which is the only vendor authorized to license or support the Philips eICU Program is Philips Electronics North America Corporation. The government anticipates that sustainment support for future eICU® requirements will be solely provided by Philips Electronics North America Corporation.

OFOC SOP Revision 08 Page 5 of 5 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Ryan B. Knight Date Contracting Officers Representative

Joseph M. Torok Date Operations Director VISN 10 Tele ICU, Cincinnati VA Medical Center

1. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Bradley K. Burhite Date Contracting Officer

NCO 10

b. One Level Above Contracting Officer (<$700K):

I certify the justification meets requirements for other than full and open competition.

John M. Ryan Date Branch Chief

NCO 10

Bradley K. Burhite 1461180 Digitally signed by Bradley K. Burhite 1461180 Date: 2019.06.17 07:03:24 -04'00'

RYAN B. KNIGHT 303084

Digitally signed by RYAN B. KNIGHT 303084 Date: 2019.06.17 07:32:01 -04'00'

John M. Ryan 1006633 Digitally signed by John M. Ryan 1006633 Date: 2019.06.17 08:43:49 -04'00'

CHAD W. DANIELS 396091 Digitally signed by CHAD W. DANIELS 396091 Date: 2019.06.17 11:51:22 -04'00'