36C25019A0048-001.pdf

VHAPM Part 808.405‐6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405‐6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405‐6

Acquisition Plan Action ID: VA250‐19‐AP‐3137

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Aleda E. Lutz Medical Center

PR 655‐19‐3‐1272‐0001

2. Description of Action: This acquisition is conducted under the authority of the Multiple‐ Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501).

Order against: FSS Contract Number: V797P‐2065D

Name of Proposed Contractor: Olympus America, INC

Street Address: 3500 Corporate Parkway, PO BOX 610

City, State, Zip: Center Valley, PA 18034

Phone: 484‐896‐5000

3. Description of Supplies or Services:

The estimated value of the proposed action is $

This action is for the lease of three (3) Gastroscopes , two (2) Colonoscopes and associated equipment to the Aleda E. Lutz VA Medical Center, Saginaw, MI. The term of the lease period shall begin on or about September 30, 2019 for a period of a base year, September

30, 2019 to September 29, 2020 plus four (4) pre‐priced option year periods.

REQUIRED EQUIPMENT AND THEIR RELATED KEY CHARACTERISTICS:

QUANTITY

EQUIPMENT

DESCRIPTION

KEY CHARACTERISTICS

Three (3)

EVIS EXERA III HDTV

GASTROSCOPE

GIF‐HQ190: GIF‐HQ190 EVIS EXERA III HDTV, dual focus, narrow band imaging, water jet

One (1) Evis Exera III HD

COLONOSCOPE CF‐HQ190L: CF‐HQ190L Evis Exera III HD Colonoscope

VHAPM Part 808.405‐6 Limiting Sources Page 2 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

Two (2) Evis Exera III Video

Processor CV‐190 Evis Exera III Video Processor

Two (2) Evis Exera III Light

Source CLV‐190 Evis Exera III Light Source

Two (2) LCD MONITOR OEV‐26H: OEV‐26H HIGH DEFINITION LED LCD MONITOR

One (1) PRINTER OEP‐5: HD Olympus Printer

(4) IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405‐6(a)(1)(i)(A), (B), and

(C) or 8.405‐6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED

CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.

(CHECK ALL THAT APPLY AND COMPLETE)

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

The service’s existing equipment is only compatible with the original equipment manufacturer (OEM) which is Olympus America, Inc. The Surgical lab currently uses Olympus scopes and equipment. The Olympus system has been interconnected and interfaced with the VA equipment for over eight (8) years, the staff and physicians are trained and are very familiar with the Olympus equipment. Olympus scopes run off proprietary software, this software is compatible and interconnected with other surgical equipment in surgical lab.

In the interest of economy and efficiency, the new work is a logical follow‐on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405‐6(a)(2)iii before posting. Do not include specific proprietary data.

Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.)

These are “direct replacements” parts/components for existing equipment.

VHAPM Part 808.405‐6 Limiting Sources Page 3 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH

FAR 8.404(d) TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE

DETERMINATION:

The Surgical lab currently uses Olympus scopes and equipment. The existing equipment is only compatible with the original equipment manufacturer (OEM) which is Olympus America, Inc.

Olympus scopes run off proprietary software, this software is compatible and interconnected with other surgical equipment in surgical lab. The existing equipment/software is still within its useful life and is not in need of total replacement. Replacing the entire system at this time is not considered cost effective as it would be impossible to recover the investment to recover the investment already made in the current system being used. Olympus American, Inc., (OEM), does not authorize any small business entities to lease their scopes and peripheral video processor equipment, only the OEM is able to enter into a lease for their equipment.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:

Market research was conducted via FPDS, VIP, GSA, eCMS, IFCAP, Internet as well as speaking directly with the OEM. There are no third‐party vendors able to provide the requirement.

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

None

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

No follow-on actions are planned. Should they arise, the market will be surveyed to determine if other vendors can provide the requirement.

(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by

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FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE DATE

Karen Martin Administrative Officer Surgical Service

NAME TITLE SERVICE LINE/SECTION

Aleda E. Lutz

FACILITY

(10) APPROVALS IN ACCORDANCE WITH THE VHAPM Part 806.3 OFOC SOP:

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER/DESIGNEE’S SIGNATURE DATE

Brooke L. Hansen/Contract Specialist Network Contract Office 10

NAME AND TITLE FACILITY

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

DATE SIGNATURE

NAME

Network Contract Office 10/ Branch Chief