36C25019Q0014-001.docx

Waste Removal / Recycling VAMC Battle Creek Michigan 49037

The Contractor shall provide General Waste Removal and Recycling Services at the Battle Creek VA Medical Center (BCVAMC) located at 5500 Armstrong Road, Battle Creek Michigan 49037 for the period of date of award through September 30, 2019 with four (4) additional one (1) year options to be exercised at the Government’s discretion.

1. Contractor shall provide all containers for all materials identified. Containers shall be maintained in good repair and freshly painted at the beginning of the contract period and each option year. Containers need to be low profile except for the dock style located at Building #5.

1. Contractor shall provide, maintain and empty one (1), six (6)-yard Compactor located at Building #5 - Nutrition & Food Service, which shall be dumped three (3) times weekly on Monday, Wednesday and Friday. Contractor shall provide two (2) - 20-yard construction/demolition or general waste roll-off containers, located at (Rear Building #73, and Bldg. #145 Logistics Warehouse) which shall be dumped upon the request of the Contracting Officer Representative (COR) who will call the Contractor.

1. All general waste or other materials scattered by the Contractor on facility grounds shall be picked up by the Contractor for all areas serviced. Contractor shall assume full responsibility for compliance with all Federal, State, and County laws, regulations and rules governing the removal of waste. Contractor shall be responsible for removing all debris, fluids, and other materials from the inside and outside of the containers to prevent the breeding of flies, insects, and other vermin, to include spillage from the compactor as it is moved for dumping.

MEDICAL CENTER REQUIREMENTS

1. Hours of work Monday through Friday 8:00 am to 4:30 pm excluding Federal Holidays. Collections shall not be performed before 5:00 am. If a collection is missed then collection shall be performed the following day. The COR will notify the contractor if containers need repair, the Contractor will be notified in writing and repairs shall be completed within 5-10 days unless otherwise approved by the COR.

1. Contractor supplied containers shall be fully enclosed (with lid) vermin proof, leak proof, and fire retardant 2-yard, 4-yard, and 8-yard containers.

1. All dumpsters shall be placed on existing specified concrete pads the COR shall be notified within 24 hours if this is not able to be accomplished.

1. Compactor for Bldg. #5 Nutrition & Food Service shall be located on pad adjacent to the dish room loading dock. All repairs to contractor owned equipment shall be the responsibility of the Contractor. Turnaround time for repair or replacement of Contractors equipment shall not exceed a 24-hour period.

PERSONNEL QUALIFICATIONS AND REQUIREMENTS

1. Contractor employee(s) assigned to the performance of this contract shall be clearly distinguishable from VA employees. A name badge shall be worn to clearly identify company and employee name.

1. Contractor shall comply with all Federal, State, and local waste handling requirements when hauling materials from the BCVAMC to an approved Michigan Department of Environmental Quality, waste to energy landfill located within Calhoun County.

1. Contractor shall appoint a project manager who shall be responsible for performance of waste removal services. The project manager or designee shall be competent to supervise all aspects of waste removal services and shall be available on-site within three hours after notification when problems arise with contractor work or if emergencies arise at the facility, which pertains to the contractors’ responsibilities or duties. The project manager shall in the absence of the contractor, act as the contractor’s representative.

1. Contractors personnel shall be required to interrupt work at any time to avoid interference with patient care procedures and the normal functioning of the BCVAMC, including utility services fire prevention systems, and passage of BCVAMC patients, personnel and equipment. Note: contractor shall be responsible for handling trash removal without Government employee assistance.

RESIDENTIAL QUARTERS:

The BCVAMC will furnish one (1) 96-gallon Container for each Quarters residents which area the following buildings: 18E, 18W, 19E, 19W, and 21. Contractor shall empty these containers one (1) time per week on Monday and replace in their original location. Contractor shall be responsible for any damage to BCVAMC containers outside of normal wear and tear.

EMERGENCY PICK UPS:

Infrequent emergency services may be required due to an overflow of waste or recycled materials from accumulations occurring between pickups will be paid under a separate purchase order or purchase card order.

ROLL-OFF PICK UPS:

Contractor will be notified when 20-yard roll-offs need emptying. Contractor shall remove all the contents at the quoted, per pick, up price will be paid under a separate purchase order or purchase card order.

RECYCLING - SINGLE STREAM PROGRAM:

Contractor shall provide an eight (8) yard single stream recycle container for plastic, metal, and glass. The container shall be identified as a Single Stream Recycle Container and shall be dumped once weekly on Friday. The container shall be located at Building #6.

RECYCLING - PAPER AND CARDBOARD

Cardboard & Unsoiled Paper Products shall be collected on Thursdays from appropriate recycle containers throughout the BCVAMC, except for Bldg. #5 which shall be collected two (2) times a week on Monday and Thursday.

SPECIAL WASTE

With the ash generated from the Gasifier Process in Bldg. #300 Boiler Plant, the ash shall be disposed of according to waste disposal standards. The ash has been tested and found suitable for disposal with no outstanding conditions. Contractor shall pick up ash from a BCVAMC owned 25-yard Special Ash Box on Wednesday and return the Ash Box on Thursday. Upon removal of the Ash Box for disposal, the Contractor shall replace the Ash Box with another BCVAMC owned 25-yard Special Ash Box in the same location for continued use before leaving the site. An ash report shall be generated monthly identifying disposal dates and weight of ash disposed of.

COORDINATION OF WORK:

A post award meeting shall be conducted with the Chief of Environmental Sanitation, the Contracting Officer’s Representative (COR), prior to any performance of the contract. Discussion of activation of this contract will be explained, along with touring the facility, reviewing Scope of Work, ensuring I.D Badges are worn, and other VA rules and requirements.

SAFETY REQUIREMENTS:

1. Contractor shall be required to dispose of miscellaneous and non-edible garbage in such a manner as to not cause conditions detrimental to public, or to constitute a public nuisance. Contractors’ truck shall be equipped with the proper safety and noise limiting devices, and shall be in safe operating condition.

1. Contractor shall provide all safety equipment for their employees in performance of this contract while on BCVAMC property and shall abide by safe working standards.

1. In performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the buildings.

CONTRACT PERFORMANCE:

Contract performance will be monitored by the follow methods:

0. Notifications by Staff that pickups are not occurring.

0. Weekly Rounds and COR observation.

0. Monitoring of reports and Invoices.