36C25018R0835-001.docx

36C25018R0835

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25018R0835 09-25-2018

DAVINA PERRY

216-447-8300 10-23-2018

@ 3PM EST

36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 X 624221 $11 Million X N/A X 36C250 Department of Veterans Affair Network Contracting Office (NCO ) 10 6150 Oak T ree Blvd., Suite 300 Independence OH 44131 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page COLUMBUS Health Care for Homeless Veterans Program for Single Men and Women Complete the Price Schedule on page__ for the Base year and Option periods 1-4: October 1, 2018 through September 30, 2018.

Address and complete FAR Clause 52.212-2, Evaluation- Commercial Items in Section E, Provisions.

Contract Period:

Date of Award through September 30, 2019 October 1, 2019 through September 30, 2020 October 1, 2020 through September 30, 2021 October 1, 2021 through September 30, 2022 October 1, 2022 through September 30, 2023 See CONTINUATION Page X X

DAVINA PERRY

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: _________________________________________

b. GOVERNMENT: Contracting Officer 36C250 DAVINA PERRY Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

B.4 Price/ Cost Schedule Under the authority of Title 38 USC 8153 and FAR Part 13.5, the Department of Veterans Affairs (VA) intends to enter into a MULTIPLE award, indefinite delivery and indefinite quantity contract. The contractor shall provide Residential Treatment Services and Case Management for Homeless Veterans to COLUMBUS VA Medical Center in accordance with the attached Performance Work Statement and all other terms and conditions specified within this contract. In accordance with 52.216-22-Indefinite Quantity, the overall minimum amount established as 1,460 BED DAYS for the contract duration. The guaranteed minimum that the Government agrees to order during the period of this contract is 1,460 BED DAYS for the contract duration. The total contract maximum shall not exceed 71,175 BED DAYS. The maximum relates to the actual amount of services ordered during the contract period.

Ordering Officials: Columbus VAACC HCHV Homeless Coordinators are designated to approve and submit Veterans to the Contractor Facility.

Item Information:

BASE YEAR (Date of Award - September 30, 2019)

OPTION YEAR ONE (October 1, 2019 - September 30, 2020)

OPTION YEAR TWO (October 1, 2020 - September 30, 2021)

OPTION YEAR THREE (October 1, 2021 - September 30, 2022)

OPTION YEAR FOUR (October 1, 2022 - September 30, 2023)

AGGREGATE TOTAL: ______________________________

Page 1 of Page 1 of 36C25018R0835

B.5 PERFORMANCE WORK STATEMENT

Page 1 of Page 1 of

PURPOSE

The purpose of this Indefinite Delivery, Indefinite Quantity (IDIQ) contract is to provide the Department of Veterans Affairs with community based emergency housing for homeless single, male, female and transgendered, VHA eligible Veterans. This is a competitive process where multiple contracts may be awarded. Prospective Contractors will be considered based on proposals detailing how each prospective contract is able to complete the Tasks, Deliverable and other requirements of the following Performance Work Statement for Franklin County and catchment area in Central Ohio.

The contractor shall provide services to eligible Veterans for whom such care is specifically authorized by the Columbus Community Outreach Division of the Columbus VA. The contractor shall provide to the Columbus VA, in accordance with all terms and conditions, provisions and requirements listed herein for the sum listed in the Price/Cost Schedule. This rate is inclusive of all services as may be necessary in the treatment of the Veteran. Unless specifically excluded in this contract, the per diem rate established will include the services listed is this document and will also include all services normally provided other Veterans by the facility without extra charge.

It is not possible to determine an exact or estimated total amount which will be expended under this contract. The estimated quantities are not a guarantee of actual quantities, as the Government does not guarantee any particular volume of traffic described in this contract. However, to the extent services are required as described in this contract and in accordance with the terms of this contract, orders for these services will be placed with the Contractor.

It is understood that no obligation will be incurred by the VA, under this contract until authorizations are issued by the Contracting Officer’s Representative (COR) for services for specific beneficiaries. The COR is the Homeless Program Coordinator for CVMC. CVMC agrees to make payment on a timely basis for services rendered (for admissions authorized) in accordance with such authorizations upon receipt of properly prepared and properly submitted invoices, in arrears, at the completion of each month’s services. If a beneficiary is admitted to and is present at the facility at 11:59 p.m., payment will be made for one day.

A. BACKGROUND

The Chalmers P. Wylie VA Medical Center in Columbus, Ohio provides a full range of medical services, mental health services and supportive housing programs to Veterans in Columbus and provides primary care services in several outlying areas at Community Based Outpatient Clinics (CBOCs). This emergency housing option will need to accommodate a minimum of 4 (1,490 BED DAYS) beds but not to exceed 39 (14,235 BED DAYS). Services shall be provided using a Housing First Model of service. Length of stay will range from 1 to a maximum of 90 days. A veteran may be extended for additional time on a case by case basis. This contract is for a Health Care for Homeless Veterans (HCHV) Emergency Housing. The contractor shall provide emergency shelter beds and supportive services for eligible Veterans. Eligible Veterans are defined as VHA healthcare eligible veterans that are literally homeless or would otherwise be considered literally homeless if it were not for the opportunity to reside in the emergency shelter bed. The contract will serve single adult male, female & transgender veterans. The contract facility must have a current occupancy permit by the authority having jurisdiction. The contractor shall employ sufficient trained staff and other personnel to carry out the policies and procedures of the program. There will be at a minimum, one (1) employee on duty on the premises and available for emergencies, 24 hours a day, 7 days a week. Contractor shall provide patient service for veteran as requested Sunday through Saturday to include recognized Federal Holidays (see below):

New Years Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. TASKS AND ASSOCIATED DELIVERABLES

Task 1: Housing Available for Rapid Placement:

Contractor shall be responsible for identifying sufficient residential capacity to place Single Adult Veterans in safe, community-based residencies. Identification of suitable residential placement must require:

a) Sufficient personnel to assure security.

b) Staffing available 24 hours a day, 7 days per week.

c) Residential Room and Board to include bed with linens and bathing facilities.

d) Provide food for two balanced meals daily and snacks daily to each Veteran resident.

e) Laundry facilities and laundry supplies (i.e. detergent) for residents to do their own laundry.

f) Contractor to provide personal hygiene items, first aid supplies, and limited storage as needed.

g) The facility shall be handicapped accessible in accordance with the 2010 ADA Standards for Acceptable Design.

h) The facility shall be in reasonable proximity to transport to VA services.

i) Maintenance of a drug and alcohol-free environment.

Task 1: Deliverables:

Emergency Housing will be available for rapid replacement within 24 hours of the agreed upon admission date with maximum availability of 39 beds per day specified in this contract at the per diem rate.

Task 2: Delivery of Support Services:

Contractor is expected to offer supportive services to Veterans that will provide assistance to them during their contract residential stay, including case management and coordination with VA resources. These services will continue throughout their authorized stay. The Contractor shall determine the community resource and supports needed by the Veteran resident in a plan developed by the Contractor with consultation by the Veteran resident and appropriate VA staff. It is understood that the type of Veterans to be cared for under this contract will normally require care and services over and above the level of room and board. Homeless Veterans may have ongoing Mental illness, Substance Use Disorders and unresolved healthcare needs. The contractor is not responsible for medical or mental health medications and these will be provided for the Veteran by the VA. The contractor must demonstrate in their admission, residential and service policies, how they would accommodate Transgender Veterans using the Veteran’s self-identified gender. The supportive services to be delivered are listed below:

a) Structured group activities as appropriate – examples include, social skills training, Alcoholics Anonymous, Narcotics Anonymous, harm reduction and physical activities as appropriate;

b) Evaluation of the Veteran’s vulnerabilities, barriers, and motivation to determine the most appropriate housing pathway. Create a housing strategy and provide referrals to housing resources based on this initial assessment.

c) Communication and collaboration with the VA program staff, which will provide supportive psychosocial services;

d) The contractor shall comply with the principles listed in 38 CFR 17.707(b) to provide housing and supportive services in a manner that is free from religious discrimination;

e) Service and discharge planning to reflect an assessment of health, psychosocial, vocational needs, involvement of residents’ families and appropriate community resources in resolving their housing crisis;

f) Housing assessment and housing plan for each Veteran that reflects Housing First principles. The plan should include referral and linkages to resources in the community that will facilitate rapid and stable housing;

g) Weekly case review of residents involving the contractor and the designated VA HCHV Program staff.

h) Ability to provide assistance with linkages to transportation services;

i) Ability to assess and respond to a Veteran in crisis and make appropriate referrals for assistance;

j) Ability to refer to alternate residential services for Veterans with substance abuse disorders that are affecting residential placement;

k) The ability and willingness to provide services to Veterans with previous history of criminal offenses;

Task 2: Deliverables:

The Contractor shall create an individual record for each resident reflecting the supportive services provided. Each record should include a detailed assessment and individual service plan (ISP), within one (1) week after admission into the Contractor’s facility. The assessment includes, at a minimum the following: family status; verification of Veteran status; education history; employment history; and marketable skills/license/credentials and determination if the Veteran is appropriate/eligible for a Rapid Rehousing program such as Supportive Service for Veteran Families (SSVF). The record includes an individual service plan (ISP) and is maintained in the Veteran record. The ISP reflects an assessment of barriers, service needs, strengths, specific services provided including duration and outcome documentation of referrals and benefits to be achieved as a result of program participation. The facility ensures that Veteran records are kept confidential. Services are provided with the context of Housing First principles which facilitates rapid permanent housing.

Task 3: Status Reports:

Contractor shall be responsible for providing VA with documentation demonstrating that placement and support service objectives are being met throughout the contract period. VA intends to conduct both periodic fiscal and performance reviews of the selected Contractor(s).

Task 3: Deliverables:

a) The contractor shall make available to the VA, documentary information deemed necessary by the VA to conduct utilization review audits for the mandated national evaluation study as required by Section 2 of Public Law 100-6; to verify quality of patient care for veterans, to assure confidentiality of patient care for veterans, to assure confidentiality of patient record information, and to determine the completeness and accuracy of financial records.

b) The contractor shall maintain a daily census and provide any required admission and discharge forms within 72 hours.

c) Contractor is expected to provide HCHV staff with regular reports on changes in Veteran’s status, including all changes and observations concerning the Veteran’s needs in addition to the reporting of outcomes.

C. DELIVERABLE TIMETABLE

D. ABSENCES AND CANCELLATION

a) VA HCHV staff may authorize payment of daily rate up to seventy-two (72) hours in order to maintain a bed for an enrolled Veteran for a planned absence that is hospitalized or absent to fulfil a service goal and is not present in the residential bed. Authorizations are provided in writing by the COR or COR Designee such as the VA Emergency Housing Liaison

b) VA reserved the right to remove any or all patients from the facility at any time without additional cost, when it is determined to be in the best interest of the VA or the patient.

c) Authorizations beyond September 30, 2019, is contingent upon funds being available for the next fiscal year.

d) The contractor will work with the current Community Coordinated Entry System to admit Veterans that meet the program eligibility guidelines

e) The contractor will notify VA Homeless program staff of any discharges within one (1) business day.

f) If a Veteran is admitted to and discharged from the service facility on the same day, payment will be made if the Veteran was present at the facility at 11:59 p.m. on date of admission.

g) The contractor shall comply with the VA Patient’s Bill of Rights as set forth in Section 17.34a, Title 38, Code of Federal Regulations.

F. POLICIES

a) It is agreed that the VA readily have access to all records concerning the veteran's care in the facility. It is agreed that duly authorized representatives of the VA will provide follow-up supervision visits to Veterans placed to assure the continuity of care and to assist in the veteran's transition back into the community. It is understood that these visits do not substitute nor relieve the facility in any way of the responsibility for the daily care and treatment of the veteran. Upon discharge or death of the patient, records on all VA beneficiaries will be retained by the facility for a period of at least three years following termination of care.

b) The facility will not accept food stamps or welfare from veterans.

c) The VA HCHV case manager or designee, in collaboration with the existing community homeless providers, shall refer all patients to the contractor.

d) Before referring any patient, the VA shall have provided the contracted agency with a signed Release of Information (ROI) from the Veteran.

e) The Contractor will have written policies regarding admission criteria, resident responsibilities, expectations for resident behavior, discharge criteria, and appeal process for terminations. The Contractor’s policies and practices shall not discriminate or demonstrate bias based on race, ethnicity, religion, sexual orientation or gender identification.

f) Veterans cannot be denied entry to HCHV Contracted Residential Services based solely upon length of current abstinence from substances.

g) The contractor will demonstrate written policies and procedure for monitoring and responding to Veteran complaints. The COR shall monitor Veteran complaints. Contractor shall cooperate with the COR in providing information and answering questions in a timely manner when requested. Contractor shall refer complaints received directly from the customer(s) to the COR. All complaints received by the COR and forwarded to the Contractor shall be investigated promptly. After investigation and disposition, Contractor shall respond to the COR within five (5) working days after receipt by the Contractor.

h) For programs admitting female veterans, special attention needs to be given to meeting the unique needs of this population. These needs may include assistance with managing sexual trauma, eating disorders, interpersonal violence and care for dependents while residing in the program. Women Veterans must have access to female clinical staff (whether from the HCHV contractor, the VA or other community partner) for additional gender-specific supportive as needed.

i) The contractor will maintain and adjust environments to support the safety, security and privacy of and services of women Veterans. Special emphasis on privacy and security should be noted in mixed-gender facilities. The Contractor will create:

a. Residential room and board in an environment that promotes a lifestyle free of sexual discrimination

b. An environment conducive to social interaction, supportive recovery models and the fullest development of the resident’s rehabilitative potential regardless of gender of sexual orientation.

c. Separate and secure bathroom arrangements to ensure an acceptable level of privacy for personal hygiene and grooming.

G. TRANSPORTATION

a) VA estimates that travel will be restricted to the local area, accessible by car or public transportation. The Contractor will be expected to help the Veteran access public transportation, or, if not available and directed to do so by HCHV staff, provide transportation to necessary appointments. There will be no additional compensation over the per diem payment for transportation.

H. FACILITY REQUIREMENT

a) Facility shall be equipped with operational air conditioning/heating systems.

b) Facility shall be kept clean free of dirt, grime, mold, or other hazardous substances and damaged noticeably detract from the overall appearance.

c) Facility shall be equipped with first aid kit, fire extinguisher fully charged non-expired, fire/carbon alarms, evacuation plan in case of emergency.

d) Facility shall have windows and doors that can be opened and closed in accordance with manufacturer standards.

e) The facility warrants that all applicable fire laws are being complied with and there are no recommendations of fire officials, which have not been resolved.

f) VA will not incur any cost associated with the contractor providing inadequate or faulty equipment.

g) Emergency Housing Facility must minimally include a communal residential space with access to lockable storage and access to restroom and bathing facilities.

h) The facility must demonstrate ADA accessible bathing and sleeping accommodations.

i) Adequate security measures, locks on windows and doors in order to provide optimum safety for residents.

j) The location for the HCHV Emergency Housing Facility shall be in an area accessible and within walking distance to public transportation and within a 15-mile radius of the Chalmers P. Wiley Ambulatory Care Center, located at 420 North James Road, Columbus Ohio. The expectation would be that the veteran would have less than a one-hour bus ride between the residential facility and the Chalmers P. Wiley Ambulatory Care Center in Columbus Ohio.

k) The facility will have a written Integrated Pest Management plan and demonstrate evidence that the plan is implemented

I. INSPECTION AND ACCEPTANCE

a) It is agreed that the Veterans Affairs will have right to inspection of the residential treatment center and all appurtenances by an authorized representative(s) designated by the Veterans Affairs.

b) Prior to the award of a contract, a multidisciplinary Veterans Affairs team consisting of a social worker, dietitian, registered nurse, law enforcement and an engineering service safety officer shall conduct a survey of the emergency housing facility. Emergency housing facilities to be utilized will be restricted to community based facilities that provide food, shelter, and therapeutic services in a supportive environment.

c) In the cases of complexes of non-VA Emergency Housing facilities, it is imperative that all components of the program be inspected by the VA team prior to award of the contract as is required for an integrated primary site. Each of the Emergency Housing facilities identified in the complex as contact recipients will also be subject to the requirement for contracting, safety and record keeping described in other parts of this document as applying to the Emergency Housing Facility.

d) The contractor will be advised of the finding of the inspection team. If deficiencies are noted during any inspection, the facility will be given a reasonable time to take corrective action to notify the Contracting Officer that the corrections have been made. A contract will not be awarded until noted deficiencies have been eliminated.

e) The VA shall monitor the contractor's program and inspect the contractor's facility to ensure compliance with this agreement. Any unsatisfactory conditions noted during an inspection of contract facility will be reported in writing to the VA Contracting Officer through the Medical Center Director. If corrections are not made to the satisfaction of the VA, the Contracting Officer will consult with the appropriate officials so that suitable arrangements can be made to discharge or transfer patients and to terminate the contract.

f) Subsequent inspections of the residential treatment center must be made yearly by a multidisciplinary team consisting of a social worker, dietitian, registered nurse, law enforcement officer, an engineering service safety officer and other as the Director considers necessary to assure the facility provides quality care in a safe environment. As the VA program personnel accomplish site visits, attention will be directed to the adequacy of veterans' records. Site visits will also include a spot check of records to ensure contractor invoices accurately reflect the veteran's length of stay.

1. INSPECTION COMPONENTS

A. The COR, in collaboration with the inspection team, will provide an inspection of the facility for conformity to the current Life Safety Code and will focus on an assessment of the quality of life within the residential treatment facilities, giving particular attention to the following factors:

a. General observation of residents indicates that they maintain an acceptable level of personal hygiene and grooming.

b. The facility meets applicable fire, safety and sanitation standards in attractive surroundings conducive to social interaction.

c. The facility must have a land line available to residents in the event that an emergency call needs to be made.

d. Appropriate organized activity programs during waking hours (including evenings) reflecting a high level of activity in the facility or in the linked facilities, for example individual case management, physical activities, and assistance with health and personal hygiene.

e. There is evidence of facility-community interaction. This may be demonstrated by the nature of scheduled activities or by information about resident flow out of the facility, e.g., community activities, volunteers, local consumer services, etc.

f. Staff behavior and interaction with residents convey an attitude of genuine concern and caring.

g. Appetizing, nutritionally adequate meals are provided in a setting, which encourages social interaction and nutritious snacks are available for those requiring or desiring additional food, when it is not medically contraindicated. The addition of nutritious snacks to the requirements for room and board is particularly indicated for homeless Veterans. Many of these Veterans are either undernourished or have developed poor eating habits or both, because of their chronic psychiatric disorder, including alcohol/drug abuse behaviors. The local VA Medical Center dietitian may consult with the initial inspection team and the team making subsequent assessments, in evaluating not only the printed menus but also the patients' satisfaction with meals and the actual consumption of food offered.

h. Facility shall be located within approximately 15 miles of the Columbus VA in order to serve Veterans in the Franklin County service area. The facility shall be centrally located with access to public transportation and near areas with employment opportunities. If public transportation is not available then the facility shall have a transportation plan in place to assist veteran residents with transportation to and from work, medical appointments, or other activities necessary for successful completion of the program.

i. Facility environment and surrounding shall be attractive and conductive to social interactions. Examples of this include:

i. Regular social interaction

ii. Desk or study area available in either the sleeping area or some other area designated for the purpose

iii. Good lighting

iv. Separate meal preparation area designed for that function

v. Separate dining area designed for that function

vi. Sleeping areas include at a minimum bed, bed linens, and locker

vii. Bathing facilities

j. Laundry facilities for residents to do their own laundry

k. The facility shall maintain evidence in the form of a log of ongoing facility-community interaction. This may be demonstrated by the nature of organized or scheduled activities or by information about resident’s flow out of the facility. Examples of appropriate facility-community interaction include but are not limited to: community activities, volunteers, local consumer services, religious services, Alcoholics Anonymous, Narcotics Anonymous.

l. Staff shall conduct themselves in a professional, caring manner while interacting with Veterans.

J. INVOICES AND PAYMENTS.

a) The Contractor shall be responsible for billing the invoice that identifies contract number, purchase order number, veterans by name, dates of service and contracted daily fee. The Contractor shall invoice in monthly payments, a month in arrears. Invoices will be paid at the fixed daily rate for days of residential placement already completed with services provided as described in the contract. The monthly invoice is computed at the daily rate multiplied by the census of Veterans at midnight on each date included in the term. The Contractor shall submit invoices to the assigned Contracting Officer’s Representative (COR) and to the Austin Automated Payment Center for approval. Invoices are reconciled with the data supplied by the Columbus VAMC Liaison, HCHV case manager and approved and then certified by the COR (or designee) for payment by Austin Payment Center. Invoices must accurately reflect services to Veterans before payment will be approved or certified. If invoices are determined to be incorrect, new corrected invoices must be submitted to Contracting Officer’s Representative (COR) and to the Austin Automated Payment Center.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential…