-15158.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-18-AP-0765

1. Contracting Activity:

Network Contracting Office (NCO) 10 260 East University Avenue Cincinnati, Ohio 45219-2637 513-559-3712 Station Code: 36C250

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Currently, the VA has a contract on the VA wound care mattresses for cleaning/inspection/turn service and would like to continue this service for the proper cleaning, turn services and quality control of the mattresses. Cleaning/inspection/turnover service shall include pick up, cleaning, turn service, quality check, and re-deliver of wound care mattresses. Re-deliver shall be made to the Chillicothe VAMC no later than 48 hours after pick-up. Any issues on quality control procedures the contractor will take care of to ensure the wound care mattress is fully serviceable.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Only authorized personnel from Joerns Healthcare should perform preventative maintenance on TxCair Plus mattress system. Preventative maintenance performed by unauthorized personnel could result in equipment damage. Any maintenance done without Joerns’ authorization will invalidate any warranties on this product.

The Chillicothe has purchased 25 of the Joerns wound care mattresses saving the facility the added expense of a monthly mattress rental charge. To keep the wound care mattresses in good working order, requires that they are cleaned, turned and serviced properly. Per the manufacturer manual, only authorized personnel trained & familiar with Joerns Healthcare equipment should perform this type of maintenance service. Preventative maintenance performed by unauthorized personnel could result in personal injury or equipment damage.

While no standard exists for the performance of the wound care mattress life over time, this turn service is critical in evaluating the wound care mattress effectiveness. This is an important service for a hospital with inpatient long-term care, as this mattress support surface is a critical element in prevention of pressure ulcers, and quality checks and maintenance on mattresses protects patients from pressure related injury.

4. Description of market research conducted and results or statement why it was not conducted:

TxCair Plus is a proprietary product. Only Joerns factory trained service technicians can perform on Joerns/TxCair equipment in the event that there is a service requirement. Joerns does not outsource its https://www.acquisition.gov/?q=/browse/far/13

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018 repair and maintenance services for any of their products. If any other company were to offer and conduct that service, they would void any remaining warranties and could damage the equipment.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Luke A Turner Date:

Title: Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466