36C25018Q9660-000.docx

FedBizOpps Presolicitation Notice

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* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 VISN 10 and 12 OPTICAL LAB LENSES IDIQ 48105 36C25018Q9660 09-13-2018 N 339115 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 Fuller Road Ann Arbor MI 48105 Chuck Lakin charles.lakin2@va.gov www.va.gov Agency Home Page charles.lakin2@va.gov Agency POC The Department of Veterans Affairs, Network Contracting Office 10, 24 Frank Lloyd Wright Drive, Lobby M, Suite 2200, Ann Arbor, MI 48105, intends to solicit offers for up to 140,000 pairs of eyeglass lenses per year for 5 years. The lenses will be delivered FOB Destination to the VISN 10/12 Optical Lab, 5610 Dividend Road, Indianapolis, IN 46241 according to the terms and conditions stated in this solicitation. One (1) to three (3), five (5) year Firm Fixed Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) contracts are anticipated with a contract minimum guarantee of $1,000.00. This is an unrestricted procurement that will be conducted using FAR part 13.5 procedures. NAICS code: 339115, small business size standard is 1000 employees. The basis of award will be LPTA. The solicitation will be made available on or about 9/5/2018. The contract requirements are anticipated to be:

1. Contractor shall provide eyeglass ophthalmic lenses to the VISN 10 Optical Lab, 5610 Dividend Road, Indianapolis, IN 46241 according to the terms and conditions stated in this solicitation. The contractor shall provide all materials, labor, equipment and transportation required to provide eyeglass ophthalmic lenses for the Department of Veterans Administration, VISN 10 Optical Lab.

2. EYEGLASS OPHTHALMIC LENSES:

All eyeglass ophthalmic lenses shall be in accordance with Food and Drug Administration (FDA) Regulation (21 CFR, Parts 3 and 4) for impact resistance. The FDA Regulations can be located at the following website: www.fda.gov.

3. ORDERING:

The Optical Lab will place orders against the awarded contracts according to availability, price, and estimated delivery time thus satisfying the fair opportunity requirement of FAR 16.505(b)(1). Exceptions to the fair opportunity process are:

The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

It is necessary to place an order to satisfy a minimum guarantee.

For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

In accordance with section 1331 of Public Law 111-240 (15 U.S.C. 644(4)), contracting offers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

3.a. All orders placed by the Optical Lab shall be faxed or emailed to the Contractor using the lab’s current software, Optifact’s, on a detailed spreadsheet listing the following: type of ophthalmic lenses, quantity, a VA purchase order (PO) number, total number of lenses ordered, and the projected cost.

3.b. Upon receipt of any inquiry, the Contractor shall provide a response no later than by the close of next business day. Responses to order status shall include the current stage of completion and estimated delivery date. The preferred method of communication is electronic mail (e-mail).

4. PACKING AND MARKINGS:

5. REMOVAL, RECALL OR MODIFICATION:

The Contractor shall notify the Government within two (2) business days of any removal, recall or modification of supplies required under this contract and the Contractor shall also notify the government of a suitable substitute for the effected products.

6. DELIVERY:

6.a. All eyeglass ophthalmic lenses shipments weighing more than 50 pounds per box shall be delivered to the Optical Lab in a truck that has a power lift gate. The Optical Lab does not have a loading dock.

6.b. All deliveries shall be shipped F.O.B. Destination to the VISN 10/12 Optical Lab, 5610 Dividend Rd Suite B, Indianapolis, IN 46241.

6.c. All delivery orders are subject to the terms and conditions of this contract.

6.d. Items must be shipped second day at no cost to the Government.

7. ADJUSTMENTS:

All necessary adjustments (i.e., material defects, distortions, and back orders) shall be made by the Contractor at no charge to the Government and delivered within 2 days of notification by the VISN 10/12 Optical Laboratory. Monthly invoices shall state and reflect all credit from returns and adjustments. Payments on the following month’s invoice shall be withheld for those credits not reflected.

8. BACK ORDERS:

8.a. The Contractor shall notify the VA, within one (1) business day after being notified by the manufacturer that supplies are on backorder.

8.b The Contractor shall provide an estimated date of delivery for backordered supplies immediately after being notified by the manufacturer that supplies are on backorder.

8.c. The Contractor shall substitute all backorders with a comparable eyeglass ophthalmic lens if they can’t fulfill the lenses within one (1) business day.

8.d Any backordered ophthalmic lens that cannot be substituted with a comparable eyeglass ophthalmic lens within one (1) business day shall be sourced out to a like kind or better quality ophthalmic lens.

9. INSPECTION:

Authorized representatives of the Government shall have the right during regular business hours or other agreed upon scheduled times to make on-site reviews of the Contractor’s facilities and services to (1) examine records and (2) make any other analysis required to determine the quality of services or supplies provided and submitted to the Department of Veterans Affairs participating facilities.

10. GOVERNMENT HOLIDAYS:

Listed below are legal Government Holidays:

When one of the holidays falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies.

11. CONTRACTOR’S QUARTERLY REPORT OF ORDERS RECEIVED:

Contractor shall provide the Contracting Officer Representative (COR) a report of sales (rounded to the nearest whole dollar) for each quarter of the contract period, within fifteen (15) calendar days after the close of each quarter’s business. The report shall consist of total dollars spent and sales of all items under contract.

VISN 10 OPHTHALMIC EYEGLASS LENSES - EST. QTYs. Per year Year 1

Description

LINE ITEM 0001: SINGLE VISION

LINE ITEM 0002: BIFOCAL FT28

PAIR

LINE ITEM 0003: BIFOCAL FT35

PAIR

0003-F: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 0.75 - 4.00)

Description

LINE ITEM 0005: TRIFOCAL, 7X28

0005-G: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 1.50-4.00)

Polycarbonate Photochromatic 7x28 313

LINE ITEM 0006: TRIFOCAL, 8X35

PAIR

LINE ITEM 0007: PROGESSIVE

PAIR

Year 2

LINE ITEM 0001: SINGLE VISION

LINE ITEM 0002: BIFOCAL FT28

PAIR

LINE ITEM 0003: BIFOCAL FT35

PAIR

0003-F: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 0.75 - 4.00)

LINE ITEM 0005: TRIFOCAL, 7X28

0005-G: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 1.50-4.00)

Polycarbonate Photochromatic 7x28 313

LINE ITEM 0006: TRIFOCAL, 8X35

PAIR

LINE ITEM 0007: PROGESSIVE

PAIR

.Year 3

LINE ITEM 0001: SINGLE VISION

LINE ITEM 0002: BIFOCAL FT28

PAIR

LINE ITEM 0003: BIFOCAL FT35

PAIR

0003-F: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 0.75 - 4.00)

LINE ITEM 0005: TRIFOCAL, 7X28

0005-G: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 1.50-4.00)

Polycarbonate Photochromatic 7x28 313

LINE ITEM 0006: TRIFOCAL, 8X35

PAIR

LINE ITEM 0007: PROGESSIVE

PAIR

Year 4

LINE ITEM 0001: SINGLE VISION

LINE ITEM 0002: BIFOCAL FT28

PAIR

LINE ITEM 0003: BIFOCAL FT35

PAIR

0003-F: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 0.75 - 4.00)

LINE ITEM 0005: TRIFOCAL, 7X28

0005-G: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 1.50-4.00)

Polycarbonate Photochromatic 7x28 313

LINE ITEM 0006: TRIFOCAL, 8X35

PAIR

LINE ITEM 0007: PROGESSIVE

PAIR

Year 5

LINE ITEM 0001: SINGLE VISION

LINE ITEM 0002: BIFOCAL FT28

PAIR

LINE ITEM 0003: BIFOCAL FT35

PAIR

0003-F: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 0.75 - 4.00)

LINE ITEM 0005: TRIFOCAL, 7X28

0005-G: HI-INDEX PHOTOCHROMATIC (index 1.55 or greater) (adds 1.50-4.00)

Polycarbonate Photochromatic 7x28 313

LINE ITEM 0006: TRIFOCAL, 8X35

PAIR

LINE ITEM 0007: PROGESSIVE

PAIR

No solicitation is available at this time. ***No response to this special notice is necessary***

For information about this solicitation, e-mail Chuck Lakin, Contracting Officer, at Charles.Lakin2@va.gov.