36C25018A0029-001.pdf

VHAPM Part 819.7007/7008 Sole Source Awards to a Verified Service-Disabled Veteran-owned Small Business/Veteran-owned Small Business

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPM Part 819.7007/7008 Page 1 of 3 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: _ 36C250-18-AP-1694_

1. Contracting Activity: Department of Veterans Affairs, NCO 10 Contracting, VISN 10, Cincinnati VA

Medical Center, Pathology and Laboratory Services, Cincinnati OH, is requesting Blood Bank automation with maximum capabilities to perform efficiency of patient and donor testing. The purchase request/2237 is: 539-18-3-043-0134.

2. Nature and/or Description of the Action Being Processed: Justification for Sole Source procurement, for the Cincinnati VA Medical Center requirement for Blood Bank Automation, IAW VAAR 819.7007. Pursuant to 41 USC §3304(a)(5), 38 U.S. Code § 8127, as implemented by FAR 6.302-5 (Authorized or Required by Statute).

3. Description of Supplies/Services Required to Meet the Agency’s Needs: VA Cincinnati Pathology and Laboratory Services is requesting blood bank automation with maximum capabilities to perform efficiency of patient and donor testing. Bio-Rad IH1000 System is a free-standing instrument that performs automated gel testing for blood banks. The testing platform contains the broadest spectrum of automation testing for blood banks. Anticipated contract period is 08/01/2018 through 07/31/2023.

• Base Year - 08/01/2018 – 07/31/2019 - $99,997.27

• Option Year One - 08/01/2019 – 07/31/2020 - $99,997.27

• Option Year Two - 08/01/2020 – 07/31/2021 - $99,997.27

• Option Year Three - 08/01/2021 – 07/31/2022 - $99,997.27

• Option Year Four - 08/01/2022 – 07/31/2023 - $99,997.27

Total estimated value is $499,986.35.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127, as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Bio-Rad IH1000 System is a free-standing instrument that performs automated gel testing for blood banks. The testing platform contains the broadest spectrum of automation testing for blood banks. The instrument has the highest throughput with minimum interaction from the techs. The instrument can interface with other VAs for collaborative Blood Banking during reduced staffing; no other company has that

VHAPM Part 819.7007/7008 Page 2 of 3

Revision 01 Eff Date: 04/23/2018 ability. Since the instrument is free standing, no construction is required to place the device. The only other competitor would require construction to implement. The instrument has reduced sound and has the simplest maintenance; requiring little to no tech interaction. In addition, unlike it’s competitor, the instrument does not require monthly maintenance. The cost of reagents utilized in the instrument are less expensive than its competitor.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Refer to paragragh #8

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Based on comparison to a recently awarded contract and comparison to the manufacturer prices, it is anticipated the proposed pricing will be fair and reasonable and in the best interest of the government.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Program Office is requesting Brand Name Only purchase.

The Program Office conducted extensive market research to include a Web-based search, personal interviews with other laboratories and personal contact with all the vendors they believe offer a suitable product. A demonstration was conducted in person by each of the vendors on the laboratory’s premises with ample opportunity for techs to ask questions and manipulate instruments.

IAW 810.001-70, a search of the Vendor Information Page (VIP) or Vetbiz using NAICS Code 334516, keyword “blood” revealed 2 Service-Disabled Veteran-Owned and Veteran-Owned Small Business (SDVOSB/VOSB) concerns. Items were found on GSA contract GS-07F-5934R, with SDVOSB, Government Scientific Source, Inc. A few of the small dollar items were found on FSS contract V797P-2210D, with LB, Cardinal Health 200, LLC. GSA eLibrary was search using the manufacturer Bio-Rad Laboratories with one result Cardinal Health 200, LLC. Bio-Rad Clinical search resulted in Government Scientific Source, Inc.

The VA National Acquisition Center (NAC) was reviewed for the sought requirement. The catalog review revealed zero schedule contracts. A similar review of the SAC, MSPV-NG, NX Equipment Catalog and the National Strategic Source Listings resulted in zero schedule contracts.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Based on the Program Office’s market research they believe the Bio-Rad IH1000 system is the best value to the Government. Determining factors include: Bio-Rad is a free-standing instrument requiring less maintenance (zero Monthly maintenance), offers a higher variety of testing to meet the needs of the service, lower production of noise, less expensive reagents overall, the lowest maintenance time for Tech interaction and provides expanding capabilities for future interactions with other VAs.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None

VHAPM Part 819.7007/7008 Page 3 of 3

Revision 01 Eff Date: 04/23/2018

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Ordering activities will continue to conduct market research to determine if any other equipment becomes available that can fulfill the Government’s requirements.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Toriano A. Bowens Date Laboratory Manager Cincinnati VAMC

13. Approvals in accordance with the 41 U.S.C. 3304(a)(5), as authorized by 38 U.S.C. 8127(c)). A contracting officer may award a contract to a verified small business concern owned and controlled by Veterans using procedures other than competitive procedures if— (1) The anticipated award price of the contract (including options) will exceed the simplified acquisition threshold, but will not exceed $5 million; and (2) In the estimation of the contracting officer, the contract award can be made at a fair and reasonable price that offers best value to the United States.

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Dwight Petsche Date Contracting Officer Network Contracting Office (NCO) 10

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Jason Lawson Date Branch Chief, Ohio Supply Team

Network Contracting Office (NCO) 10