36C25018Q9481-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 552-18-3-695-0716

NA

36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering

OH

45409-1337 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering

OH

45409-1337 To all Offerors/Bidders

36C25018Q9481 08-14-2018

X X X 20 August 2018 X The purpose of this amendment is to hereby:

A. provide answers to questions submitted and B. extend the due date of the Combined Solicitation/Synopsis to Monday, August 20, 2018 at 1600 hours.

ADAM WEBER

Contracting Officer

VA-VHA-SAOC-2016-38C45735

CONTINUATION PAGE

Q1: Would the VA look to utilize the current equipment to the extent possible? This question is asked because of technology comes under sunset criteria after a defined period of time. Timitron would request that the end user provide the device inventory (with model and serial number) such that we can determine what is in the realm of possibility for utilizing the current infrastructure.

A1. We will be using the equipment currently in place.

Q2: Does VA have a requirement to ensure that the frequencies from the access points do not interfere with the operational wireless solution? This question is asked because no reference was made of information provided from to the VA Wireless Infrastructure Team that manages all VA hospitals operational wireless frequencies.

A2. Yes, all patient Wi-Fi is running on 5Ghz

Q3: Would the VA consider adding language such that any vendor must certify cabling infrastructure for up to 10+ years?

A3. No

Q4: Would the VA consider adding language that that any vendor must provide the not only the as-builds but the drawings and solutions locations in autocad, pfd, and MILAR formats?

A4. No

Q5: Would the VA allow the vendor to renegotiate the data services to be in line with VA requirements for Guest Wireless? This means that AT&T would have to provide a new circuit or transition to current to the vendor awarded the contract. This is required in order to transition and restore services within defined regulations.

A5. Yes. The vendor will be responsible for coordination with AT&T. This line is separate from the incoming service to the VA Network.

Q6: Will VA provide the hospital diagrams in pdf such that we may have a representation of the scope and areas? We would like to determine in relation to the device inventory requested if the hospital has the adequate number of Access Points and if they are distributed within optimal range and patient/guest locations.

A6. No. This is to provide the internet service to the system already in place.

Q7: Will VA include a requirement for vendors to be VA T1 or above badged? This asked because of access and work to be performed within the telecom rooms or closets is usually the central point of failure. Without proper escorts maintained during business hours it will delay the 90-day window proposed. Our firm has T1 badged by the VA SIC in Arkansas.

A7. No. Contractor personnel will be escorted when needed.

Q8: Would the VA entertain a BPA or direct award?

A8. No.

Q9. Can we get Bldg diagrams?

A9. There is no need for building diagrams for this project. The system is already in place and functioning.

Q10. Total number of WAP?

A10. 22 total access points currently installed.

Q11. Can we update access points to our preferred Equipment?

A11. No, we do not want to replace the equipment.

Q12. We currently are Bidding 2 locations that we are providing new equipment and install. Would like to do the same here if we can.

A12. No, we do not want to replace the equipment. We are simply wanting someone to provide the internet service to our system, manage/troubleshoot through the Aruba cloud server and provide the annual licenses.

Q13. Is there a list of equipment that is already in place?

A13. See bottom of page

Q14. What is the current size of the existing AT&T Internet circuit?

A14. 100 Mbps

Q15. PWS number 8 states N/A for GFE yet item 3 seems to state the VA owns s a series of Aruba switches and access points. Does the VA currently have the access points and switches or is contractor to provide them?

A15. They are already in place.

Q16. If the VA has the access points and switches can you please provide the number of each in the current network as well as the model numbers for licensing purposes?

If the contractor is to provide the equipment can the VA provide floor plans with desired coverage areas fully defined?

A.16 See bottom of page

Q17. Is content filtering currently being provided or required?

A17. Yes

Q18. Is AT&T a required vendor for the internet service? Is the 150 Mbps required to be symmetrical or is an asymmetrical solution acceptable?

A18. AT&T is not required; however, it is already in place.

Q19. Please provide a detailed bill of materials, including access points, switches, and any other equipment that will fall under the responsibility of the successful bidder A19. No equipment or materials are required. Internet service, device licensing and support only.

Q20. Is all licensing and support for the Aruba equipment current and active?

A20. Yes

Q21. Is WiFi coverage limited to indoor areas of the main hospital, or are there outdoor areas as well?

A21. Indoor

Q22. Please confirm that only one (1) SSID is to be managed on this network A22. Yes

Q23. Is this a standalone network supporting Patient / Guest access only, or does it provide connectivity to internal VA staff?

A23. Yes, standalone for patient/guest use.

Q24. Can you provide a detailed diagram of the current Wi-Fi network, including equipment that is provided by the Internet Service Provider?

A24. Not currently available

Q25. Can you estimate the daily average number of users on this network?

A25. No.

Q26. During what days / hours is support required (i.e. 24 x 365)?

A26. Normal business hours, M-F 0800-1630

Q27. During what days / hours are the 20 hours of onsite maintenance to be provided?

0. 20 hours for what period – monthly, quarterly, annually, etc.?

A27. Normal business hours, M-F 0800-1630 / annually

Q28. Who will be calling for support (VA I.T. staff only, guests who cannot access the Internet, etc.)?

a. If guests will be calling for support, is the bidder responsible for helping guests get their devices connected to Wi-Fi?

A28. VA Engineering Dept. Staff

Q29. Are there any service level agreements (SLAs) attached to this solicitation?

A29. No

Q30. Please confirm that the existing ATT ISP circuit is currently delivering 150Mbps bandwidth

a. Is the successful bidder responsible for continuing / paying for this service / rolling it into our pricing?

A30. Yes / Yes

Q31. By what means does the VA want to make support requests (email, phone, web, etc.)

a. Is the successful bidder to provide a toll-free number for support calls?

A31. Any of the above as long as response is within a reasonable time

Q32. Does the VA require proactive monitoring of the network or will support be requested by phone/email?

A32. See above

Q33. Are there any reporting requirements and if so, please detail those requirements?

A33. None

Q34. Could you please clarify the equipment type and quantalities per the RFP?

A34. See bottom of page.

Q35. The Announcement requires questions submission by August 10, 2018; however, the section also says that answers to questions will be provided August 7, 2018 (during the Questions period). Is this latter date correct? Given the relatively short time from the final date questions are due, and the submission date (8/15), would the Government please consider an extension, letting Offerors know as soon as possible, perhaps in advance of responses to technical questions?

A35. New due date is Monday, August 20th, 2018 at 1600 hours.

Q36. Please confirm that the proposal time due is EDT.

A36. It is Daylight Savings Time (DST), 1600 hours.

Q37. The Announcement also requests that the Cost Proposal include--at a minimum--option years separately priced, supplies and equipment separately priced, Wage Categories, and the following: Cost Proposal multipliers format. Please clarify "option years separately priced," since there is a Cost Proposal multipliers format AND "supplies and equipment separately priced." In addition, is the Government requesting "Davis Bacon" "wage categories" for non-supervisory/management personnel, or all wage categories?

A37. The wage categories were included with the Combined Solicitation/Synopsis. The appropriate wage categories should be included. When the contract is written we need the price of each option year to include in the awarded contract.

Q38. The Synposis's page 4 appears to be blank; is this intentionally left blank?

A38. Yes, there is a blank page.

Q39. Please clarify the Synopsis's PWS Table related to Contract #, Task Order #, IFCAP Tracking #, and Follow-on to Contract and Task Order #; is this information provided post award or what does the government require here?

A39. This information will be completed once the award decision has been made with the appropriate information.

Q40. The Dayton VAMC currently offers patient/guest wi-fi with AT&T as the current ISP. What challenges does Dayton VAMC face in its current service beyond increased numbers of users? What firm is the outgoing service provider?

A40. No current challenges. CRT is the outgoing firm.

Q41. What is the Telecom DEMARC location (physical address, building #, and room number)?

A41. 4100 W. 3rd St. Dayton, OH 45428 Building 321, Room 3

Q42. Can you provide a list of deployed Equipment that will be included in this solicitations for service and support?

A42. See above.

Q43. Is this a Follow-on effort and can you provide the existing contract number?

A43. No existing contract is in place

Q44. Can you provide a coverage map and equipment location diagram as well as any as-builts for the currently deployed system? No drawings available of current coverage.

A44. Vendor will only be responsible to provide service / licensing for existing equipment

Q45. Can you provide a list of Licenses currently in place on the equipment?

A45. Already answered, attachment at bottom

Q46. Solicitation states “All work to be completed during normal business hours, Monday through Friday 0800-1630 except federal holidays,” does this include the section regarding over the phone tech support? What is the required availability of the Over the Phone tech support?

A46. Yes, normal business hours Monday through Friday 0800-1630 except federal holidays

Q47. Does the VA currently have Content filtering in place on this system? Will that be required per Dept. of VA directives for Guest wireless systems?

A47. Yes, there is content filtering in place. No, this is not a VA network image1.emf