36C25018Q9349-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis

IN

46240 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis

IN

46240 To all Offerors/Bidders

36C25018Q9349 08-15-2018

X X X The above referenced solicitaiton number is hereby amended to revise the Statement of Work and to revise the technical evaluation sub-factor of "double occupancy rooms (rooms with two beds, either full or queen)." The revised SOW and sub-factor shall now state "Double Occupancy Rooms." Provision E.4 52.212-2 Evaluation - Commercial Items (OCT 2014) is amended to state: Price, Past Performance, Technical: 10 mile radius of Roudebush VAMC & Double Occupancy Rooms.

The attached Statement of Work (SOW) and Section E.2 Request for Quote Submission Information and Evaluation Criteria replaces the original in its entirety.

STATEMENT OF WORK

SCOPE OF WORK:

Contractor shall provide Hoptel services (i.e., lodging) for eligible Veterans in need of treatment at the Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, Indiana, 46202. The term of the contract shall begin on October 1, 2018 through September 30, 2019, with four (4) one-year options, exercisable at the Government’s discretion.

Hoptel services shall be paid for by the Richard L. Roudebush VA Medical Center for those eligible Veterans who reside outside a 50-mile radius of Indianapolis, Indiana and who travel to the medical center for outpatient surgery, chemotherapy, radiation treatments, and other procedures. Eligible Veterans shall be referred to the hotel by the Hoptel Program Support Assistant. A confirmation referral process will be used to make referrals to Hoptel lodging.

REQUIRED SERVICES:

1. The Contractor shall be located within a ten (10) mile radius of the Richard L. Roudebush VA Medical Center. Rooms shall be double-occupancy rooms (including 1 handicapped room) with full and/or queen beds. All rooms are required for six (6) days of each week for 52 weeks (excluding holidays & the day prior to a holiday). The contractor shall provide a list of blackout dates to the Government. The Government understands that during approved blackout dates, services will not be utilized. Doors opening to outside areas shall be weather tight.

Availability of room is as follows:

The VA Medical Center may request to exceed the number of rooms above in special circumstances (i.e., an overbooking/emergency walk-ins). If applicable, these additional rooms shall be charged at the pre-priced rate and shall be separately billed. Overbook/emergency rooms are not covered under this contract and shall not be billed under these contracted services. The Contractor shall not be obligated to provide the rooms. If the VA requests more rooms than specified above, resulting in additional charges, a summary report shall be submitted to the Contracting Officer Representative (COR) and Hoptel Program Support Assistant detailing the name of the Veteran, days of hotel stay, and charges incurred.

2. The contractor agrees to operate within the standard commercial practices of the hotel industry by providing complimentary daily changing of linens, toiletries and any other standard complimentary practices provided to hotel guests; this shall be included in the cost of the room. Daily room rates, as quoted in the SCHEDULE OF SUPPLIES OR SERVICES AND PRICES/COSTS, shall include all applicable taxes, fees, and any other no-charge services offered to guests of the hotel/motel. All amenities shall be the responsibility of the patient (i.e. room service, phone calls, pay-per-view, movies, etc). The VA shall not be responsible nor pay for any damages caused by the patient.

3. The Contractor shall provide rooms with a refrigerator and microwave to assist in food storage and preparation. The hotel room shall comply with all city, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located.

4. The Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service and basic television cable service.

5. The Veteran shall be allowed one caregiver/driver/attendant to stay in the same room at the established rate. Any additional occupants are the responsibility of the Veteran, and shall not lodge at VA expense.

6. The Contractor shall provide handicapped accessible parking to those patients who are legally able to use specialized parking bays. All rooms shall be accessible for individuals who use electric chairs. The Contractor shall provide maximum mobility during their stay, ensuring access to rooms is free of any physical barriers.

7. No subcontracting shall be allowed for solicitation. Contractor shall have a hotel available at the time the contractor submits offer.

8. Shuttle services from the hotel/motel to the Richard L Roudebush VA Medical Center is preferred, but not required. If shuttle services are offered by the Contractor, transportation services will be provided to the Veteran at no additional cost.

9. The Contractor shall comply with the Americans with Disabilities Act, the Hotel and Motel Fire Safety Act of 1990 and must be listed on the U.S. Fire Administration Hotel and Motel Master found at: http://www.usfa.fema.gov/hotel/search.cfm.

10. The Contractor shall comply with OSHA standards and share that information with those employees who clean bathrooms and surrounding areas in order that they may take proper precautions when cleaning.

11. The Government reserves the right, at any time before and after contract award and during the term of the contract, to inspect the rooms and all other areas of the complex access to which is necessary to ensure a safe and healthy environment for VA referred occupants. Should the situation arise in the case where rooms are deemed uninhabitable (i.e.: bed bug infestation, water damage, etc.) shall be remedied at the cost of the Contractor and shall not be occupied under this contract to any VA referred Veteran that is eligible for hotel/motel services until the situation is remedied, the room(s) have been re-inspected by the VA, and are deemed a safe and healthy environment.

12. In the event a VA referred occupant is in an emergency situation of any kind, the Contractor shall contact the 911 emergency medical services to respond to the emergency. Once the emergency has ended the Contractor shall notify the authorized personnel at the VA of the situation.

13. Contract performance shall be monitored through the following:

a. Timely submission of invoices (submitted by the 7th of every month)

b. Fewer than five (5) customer complaints per year

c. Incidents involving Veterans (i.e.: availability of rooms, emergency situations, etc.) shall be communicated to the COR within twenty-four (24) hours

REQUEST FOR QUOTE SUBMISSION INFORMATION AND EVALUATION CRITERIA

1. Offerors are required to complete Block 17a, and 30a-c of the SF1449, the Schedule of Supplies/Services (see section B), FAR 52.212-3 Offeror Representations and Certifications – Commercial Items, FAR 52.209-7 and acknowledgement of all solicitation Amendments issued and the information identified in paragraph 3 below.

a. General Information Selection of an offeror for contract award shall be made on the basis of an assessment of each offeror’s response to the Request for Quotes (RFQ). As a Request for Quotes (RFQ) based on Best Value to the Government of quotes meeting or exceeding the acceptability standards for non-cost factors.

Award shall be based upon:

· Price

· Past Performance

· Technical Factors

NOTE: Failure to comply with the RFQ requirements may be grounds to eliminate the quotation from further consideration for contract award.

b. The Offer The submission of the documentation specified below shall constitute the Offeror’s acceptance of the terms and conditions of the RFQ. These instructions prescribe the format for the quote, and describe the approach for the development and presentation of quotation data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quote.

c. NUMBER OF COPIES TO SUBMIT Offerors shall submit a SINGLE PACKAGE via email to lisa.frymier@va.gov. The package shall include:

· ORIGINAL - RESPONSE TO RFQ –36C25018Q9349

2. Quote Submission - Offerors shall submit one (1) complete copy of their quote via email to lisa.frymier@va.gov no later than the date and time specified on the 1449 Block 8. Offerors must meet all the technical requirements in order to be considered eligible for award.

a. Standard Form (SF) 1449 Submit the SF 1449 issued under this solicitation, with Blocks 17a, 30a, 30b, and 30c properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued by including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

b. Past Performance – This factor shall be used to evaluate the offeror’s most recent and relevant experience accomplishing the type of work required by this solicitation. This factor shall also be used to evaluate how well an offeror has performed on previous projects of similar scope, magnitude and complexity, and is an indicator of the likelihood of completion of new projects in terms of time, cost, and quality of work. Past Performance shall be evaluated through the use of the Past Performance Information Retrieval System (PPIRS). An offeror that has no available relevant past performance history shall not be evaluated favorably or unfavorably.

c. Technical – Offeror shall submit documentation proving that they have the ability to meet the following technical evaluations:

i) 10 Mile Radius To be Technically Acceptable, Offerors shall provide evidence that proposed Hotel Location is within a 10-mile radius to the RLR VAMC using Google maps, yahoo maps, or some similar electronic mapping website.

ii) DOUBLE OCCUPANCY ROOMS In accordance with the Statement of Work, Offerors shall provide Double Occupancy Rooms and one (1) of those rooms shall be Handicap Accessible. Offerors shall provide supporting documentation of how the offeror intends to guarantee these room types shall always be available for this contract’s use. Also provide supporting evidence that the room type offered meets the double occupancy requirement.

d. Quotation – Shall contain one (1) original copy of the signed quotation and include:

· A completed Cost/Price Schedule (section B)

· Offeror’s Certifications and Representations in Section E or through the System for Award Management (SAM)

· Offeror shall complete E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) (section E).

3. Failure to submit the necessary information may render the RFQ unacceptable, in which case it shall not be considered for award. Quote shall be evaluated in accordance with the criteria set forth above. Perspective offerors are encouraged to submit initial quote that represent the best terms and conditions of the offeror.

4. Basis for Contract Award – This procurement is being conducted under FAR Part 13.5 – Simplified Procedures for Certain Commercial Items. The government shall select and award to the offer that provides the Best Overall Value to the Government using the above price and non-price factors. Note that offers that cannot meet all of the RFQ requirements cannot be selected, regardless of price.

(End of Instructions to Offerors)