36C25018Q0701-0003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-11-2018 583-18-3-669-0078 Department of Veterans Affairs Network Contracting Office 10 Ft. Wayne Campus 2500 E State Blvd Fort Wayne

IN

46805 Department of Veterans Affairs Network Contracting Office 10 Ft. Wayne Campus 2500 E State Blvd Fort Wayne

IN

46805 To all Offerors/Bidders

36C25018Q0701 06-25-2018

X X X 583-3680162-669-854100-2580 010055590 X

The amendment provides answers to questions submitted. Also included is a revised Statement of Work and a revised Schedule of Supplies/Services.

Closing date remains at July 18, 2018 at 12:00 pm Eastern.

All other terms and conditions remain the same.

Nikki Horther Contracting Officer

AMENDMENT 0003 QUESTIONS AND ANSWERS

1. Is all the water treatment equipment incl. Auto feed system, Continuous monitoring, Water meter, Bleed valves, Tanks and Metering pumps currently owned by VA or belongs to existing vendor? Equipment belongs to VA.

2. Should the bid winner replace the above equipment under monthly billing? No, the equipment will be used.

3. If the above equipment is owned by VA, will replacement parts be purchased outside monthly billing based on need? Yes

4. Cooling tower operation - Seasonal? How many months a year? Dependent of weather (anticipated 9 months give or take 30 days either side)

5. If Cooling tower and Chilled Loop are seasonal, do we need to provide weekly service when the system is not operational? Towers would fall under the anticipated 9 Months/ Secondary Loops would need tested all year round.

6. Estimated water holding volume (gallons) Cooling tower system? 90,000 gallons “estimated”

7. Is any chemical treatment needed for Steam and Hot water boilers included in the scope? No, Not in the Chiller Plant

8. Weekly Chlorine testing? Is providing chlorine for domestic water also included in the bid scope? No, This is a Contract for the Chiller Plant ONLY.

9. Holding volume of Chilled water loop? Annual makeup gallons in to Chilled Loop?

· We are currently making up around 100 gallons a day and trying to find a leak.

· You will have periodic make-up on the chilled water loop, due to leaks and necessary repairs made on the system.

10. Does Sanitization to be included for Chilled and Potable water systems? This contract is concerning the Tower only. Sanitization will need to be done before the tower is cleaned or if there are issues.

11. Frequency of Sanitization? Yearly or when there is an issue.

12. Please list equipment need to be covered under this bid for preventative maintenance? Listed in SOW

13. Frequency of Legionella testing? Quarterly or Monthly? List of systems covered? While page #11 specifies sampling every 30 days when the tower system is operational, pricing sheet request quarterly testing. Test needs to be performed monthly.

14. RSG Controller – Are you referring to std. water treatment controller? Do we need to include remote communication capability with data-logging tool under basic scope? Yes, we need remote monitoring like we have in-place now so that we are logging data.

15. Past performance questionnaire – Will e-mail feedback directly from customers acceptable? Past performance questionnaires should be e-mailed directly to Nikki.horther@va.gov

16. Please elaborate on service associated with Chlorine reading meters. Will the Chlorine meters be purchased and installed outside the bid scope? Meters will be purchased and installed. The requirement is now for one meter at the Cooling Tower.

17. Point #6 on page 11 of 74 – Assume only water treatment related equipment need to be covered. Please confirm. Correct

18. Can the bid response be submitted only via e-mail to contracting officer? Is sealed hard copy of bid also required? Quotes can be sent electronically or via CD, only one method is required

19. None of the Indiana Department of Health Certified Microbiology Drinking Water Lab we contacted in Indianapolis has the facility to test Legionella by PCR method. Would you accept testing at any CDC Elite member lab instead? Remove PCR method and include standard method acid treated CDC plate culture.

20. Please provide name of the lab where your water samples are currently tested for Legionella. We can use them as well. The requirements are different and lab information is not relevant.

21. From walk through we understand Soft and City water blend is used for tower makeup. Please advise the proportion of blend we should consider for pricing. Cooling Tower is 100% Soft Water Feed. No City water Blending.

22. Is the annual tower cleaning also includes pumping out water from sump below the cooling towers? Chiller Plant Operators will lower sump level prior for Annual Cleaning.

23. What is the Volume of Chilled Water Make-up Per Year <1000 gallons

24. What is the Tower Sump Volume? Estimated 2100 gallons

25. What is the Tower System Volume? Estimated 4200 gallons

26. Will the current equipment stay or does all new equipment need to be furnished by the water treatment company awarded the business? Existing equipment stays and will be used

27. Are we responsible for equipment failure replacement (e.g. broken sensors, defective pumps, controllers and equipment end of life) or will these be purchased outside the body of this agreement? Normally purchased outside of the Contract (Wear and Tear)

28. Is the water treatment company awarded the business responsible for Legionella sample collection? Yes – for cooling tower and chilled water loop only

29. Should PCR Analysis for Legionella be a line item on the schedule of services? Not using PCR analysis

30. Can you clarify the bullet below

0. The contractor shall maintain chlorine meters at the Cooling Tower and at the Acute and Chronic Dialysis Units after equipment has been purchased and installed. Acute and Chronic Dialysis is coming out. Tower meter only.

0. Do we need to include pricing for chlorine meters listed in the scope for Acute and Chronic Dialysis Units? This is assumed to be a inline monitor to record chlorine 24/7. This needs to come out.

31. At the top of page 12 can you verify total dissolved oxygen is to be measured and not total dissolved solids? Both need to be measured.

· location where the previous sample was taken and have it tested for Legionella Bacteria by ‘Acid Treated CDC’ method. The contractor shall measure pH, residual free chlorine, dissolved oxygen, and temperature of the sampled water. Tower

32. In bullet 17, the requirement is to send PCR samples to an Indiana Department of Health Certified Microbiology Drinking Water Laboratory… Can this be substituted for a CDC Elite and A2LA Certified Lab? Yes

· During the operational period of Cooling Tower for cooling purposes, Contractor shall take a 1 liter of water sample every 30 days from the circulated cooling Tower Water which has been in contact with the plastic/ composite cooling media, and send them to an Indiana Department of Health Certified Microbiology Drinking Water Laboratory in Indiana for testing legionella bacteria by Polymerase Chain Reaction (PCR). Acid Treated CDC Plate Culture

33. Is there in an update to the Statement of Work as of 06/26/18? Included with the Amendment

STATEMENT OF WORK

Part I: General Information

A. Introduction:

The Richard L. Roudebush VA Medical Center (RLRVAMC), in Indianapolis, Indiana, requires maintenance, sanitization, repairs and chemicals for its cooling tower and chilled water loop systems, and future maintenance of continuous chlorine reading meters at the Cooling Tower and at the Acute and Chronic Dialysis Units.

B. Background:

RLRVAMC provides medical care to veterans in both a hospital and outpatient setting.

C. Scope:

1. The Contractor shall provide all necessary parts, materials, test equipment, chemicals, labor, and supervision to conduct preventive maintenance and sanitization on the facility Cooling Tower and Chilled Water Loop Systems.

2. The contractor shall maintain chlorine meters at the Cooling Tower.

3. The Contractor shall develop and implement a Cooling Tower Disinfection Treatment to Prevent Legionella spp.

D. Applicable Documents:

All services provided under this contract shall be performed in conformance with the National Fire Protection Agency (NFPA), http://www.nfpa.org/codes-and-standards; and Occupational Safety and Health Administration (OSHA), https://www.osha.gov; and Original Equipment Manufacturer standards and specifications.

Part II: Work Requirements

A. Maintenance:

The Contractor shall maintain the cooling towers and chilled water loop systems. All procedures shall be in accordance with the published procedure manuals for the newly installed automated feed system and the RSG Controller. The Contractor shall utilize the Original Equipment Manufacturer's established procedures and checklists, (or Contractor-supplied equivalent satisfactory to the Contracting Officer’s Representative (COR)). A Field Service Report shall be supplied to the COR at the completion of each preventive maintenance procedure.

B. Preventive maintenance procedures shall include the following:

1. Contractor shall maintain an automated feed system to control blow down/bleed-off by conductivity and then add chemicals based on make-up water flow.

2. Contractor shall complete Original Equipment Manufacturer field service updates for operational and reliability engineering change notices.

3. Contractor shall calibrate equipment for system chemistry. Calibration shall include Probes, Conductivity, PH, Alkalinity, Hardness, Microbial growth, Biocide and Corrosion inhibitor levels, Oxidation Reduction Potential.

4. Contractor shall perform weekly tests to verify proper chemical levels in systems; adjust feeder systems adding chemicals as necessary; and conduct maintenance as needed.

5. Contractor shall inspect/replace electrical wiring and cables for wear and fraying.

6. Contractor shall inspect all mechanical components to include: cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, and motors for mechanical integrity, safety, and performance according to Original Equipment Manufacturer specifications.

7. Contractor shall ensure the equipment is in operating condition as defined in Original Equipment Manufacturer specifications.

8. Contractor shall replace any Original Equipment Manufacturer labels, decals, or warning tags that are not legible.

9. Contractor shall provide documentation of services performed. This shall include weekly reports on system parameters.

10. Contractor shall provide all testing supplies, appliances, reagents and consumables to allow VA personnel to test water to verify system performance.

11. Contractor shall provide training for existing and newly hired VA employees annually, or as needed in the case of new hires.

12. Contractor shall provide complete annual cleaning of the cooling towers to include the fill, pits, and tower basin pans and shall dispose of the waste.

13. Contractor shall furnish new, standard parts (manufactured by, supplied by the manufacturer or equal). All parts shall be of current manufacturer and have full compatibility with the serviced equipment.

14. Contractor shall ensure proper safety precautions are utilized.

15. Contractor shall, when asked, during operational period of the cooling tower for cooling purpose, supply adequate Sodium Hypochlorite Liquid Solution, and appropriate automated chemical delivering mechanism to appropriate location of the cooling tower recirculated water to maintain an available free residual chlorine level of 1.0 mg/L in the circulated cooling water which has been in contact with plastic/ composite cooling media of the cooling tower. Contractor shall train the VA employees (i) about operating Sodium Hypochlorite Liquid solution addition mechanism to the circulated cooling tower water, (ii) about how to maintain 1.0 mg/L of free available residual chlorine in the circulated water, and (iii) what to do in case of free chlorine level goes down below 1.0 mg/L, (iv) about preventative maintenance, (v) about what to do in case of emergency.

16. Contractor shall develop Cooling Tower Disinfection Treatment Plan to prevent Legionella Bacterial growth within 45 days of the award of contract. Upon approval of the Plan the contractor shall implement the plan within 30 days. The contractor shall supply material, labor, equipment and technology for implementing and operating the Disinfection Treatment Plan to Prevent Legionella spp. In addition, the contractor shall train the VA employees (i) about implementing and operating Disinfection Treatment Plan, (ii) about chemical additions for disinfection, and the mechanism for adding chemicals to the circulated cooling tower water, (iii) about chemical shock and continuous chemical addition for continuous disinfection, and (iv) what to do in case of emergency.

17. During the operational period of Cooling Tower for cooling purposes, Contractor shall take a 1 liter of water sample every 30 days from the circulated cooling Tower Water which has been in contact with the plastic/ composite cooling media, and send them to an Indiana Department of Health Certified Microbiology Drinking Water Laboratory, CDC Elite or A2LA Certified Lab for testing legionella bacteria. The contractor shall take a field blank sample and have it tested for legionella. In the case of a positive result of legionella bacteria, contractor shall take a fresh sample from the same location where the previous sample was taken and have it tested for Legionella Bacteria by Acid Treated CDC plate culture. The contractor shall measure pH, residual free chlorine, dissolved oxygen, dissolved solids and temperature of the sampled water.

Note: The primary purpose of a blank sample (“blank”) is to measure the magnitude of contaminant concentration that may have been introduced into the sample because of sampling-related activities, and exposure to the surrounding environment. Blank water is defined as specially prepared distilled/deionized water (DIW) that is laboratory produced, quality-controlled, and that carries a certificate of analyte concentrations (Legionella Bacteria in colony forming units (cfu) for each grade and lot of water produced. The laboratory certificate of analysis for each lot of blank water should be kept on file with project records, and the lot number(s) used for each sample should be recorded on field forms. One liter of blank from the laboratory should be taken to the field in the sample container. The sample container should be exposed to the environment by keeping the cap or lid off and exposing the blank to the sample collecting environment of the hospital/ health care facilities.

18. Contractor shall test for available free residual chlorine for recirculated water which has been in contact with the Cooling Tower Cooling Plastic/Composite materials on a weekly basis.

C. Current Equipment:

· Three each 500-gallon doubled walled storage tanks

· Three each Walchem E-Class Metering Pumps, Model EZB160 1-PE/1.0 GPH/Max psi 150/Stroke/Min 1-360/115V

· One each 300-gallon double walled storage tank

· One each Pulsatron Pulsefeeder Pump/Item LBO 35A-PTC1-XXX/1.9 LPH/12GPD/KOPKIT #K8PTC1/11V .4AMP

· One each Datalogic Controls

D. Defects and Repairs:

The Contractor shall notify the Contracting Officer of the existence or development of any defects in, or repairs to the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse).

E. Deliverables:

3. Contractor shall provide copy of the current Calibration Certification of all test equipment used by the Contractor to perform service under this contract. Calibration of equipment shall be traceable and in conformance with test equipment Original Equipment Manufacturer standards.

4. Contractor shall provide a listing of points of contacts and telephone numbers for emergencies.

5. Contractor shall report all test results to the COR weekly within 5 business days of completion of their tests.

Part III: Supporting Information

A. Security:

The C&A requirements do not apply, a Security Accreditation Package is not required.

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background commensurate with the level of access needed to perform the statement of work is Special Agency Check (SAC). This requirement is applicable to all subcontractor personnel requiring the same access.

The Contractor shall be required to report to the Chiller Plant Operator to log in during normal working hours. This check in is mandatory. When the service is completed, the Contractor shall document services rendered on a legible field service report. The Contractor shall log out with the Chiller Plant Operator and submit the field service report to the COR for a signature.

B. Travel None

C. Place of Performance:

Richard L. Roudebush VAMC, located at 1481 West 10th Street, Indianapolis, IN 46202

D. Period of Performance:

Period of performance is from August 1, 2018 through July 1, 2019 with four (4) one-year option periods to be exercised at the discretion of the Government.

E. Government-Furnished Property:

None

F. Qualifications of Key Personnel:

The Contractor's staff shall provide only fully qualified Field Service Representatives to work on the equipment. "Fully qualified" is based upon training and experience in the field. The Field Service Representatives must have successfully completed a formalized training program for the equipment, and have a minimum of five (5) years of experience providing preventive maintenance and emergency repair services on the same make and model of equipment serviced under this contract.

G. Hours of Work:

Maintenance shall be conducted during normal business hours. Contractor shall provide a listing of points of contacts and telephone numbers for emergencies.

Normal business hours are 7:30 a.m. to 4:00 p.m., Monday through Friday excluding the following federal holidays: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas, and any other day specifically declared by the President of the United States to be a national holiday.

1. CONTRACTOR SIGN-IN – Contractor personnel shall report to Operations Supervisor, Engineering Services before beginning any work at the facility, to sign-in and receive a contractor’s security badge.

2. BADGES – All Contractor personnel are required to wear identification (ID) badges during the entire period during which they are on VA grounds. ID badges must show an identification picture, name of the individual, and the represented company.

3. PARKING – It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA will not invalidate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

4. SMOKING – Smoking is not permitted within or around the VA Healthcare System facilities, except in designated areas.

H. Monitoring Performance:

The COR will monitor contractor performance by:

· Direct observation of contractor performance

· Direct observation of equipment operation

· Results of water testing

SCHEDULE OF SUPPLIES/SERVICES

Description: The Contractor shall provide all necessary parts, materials, test equipment, chemicals, labor, and supervision to conduct preventive maintenance and sanitization on the facility Cooling Tower and Chilled Water Loop Systems in accordance with the Statement of Work. Period of performance is from August 1, 2018 through July 31, 2019 with four (4) one-year renewal options which may be exercised at the discretion of the Government.

The total minimum dollar amount, or guaranteed minimum, for the contract is $3,500.00.

The maximum total of the contract shall not exceed $500,000.00.

Invoices shall list the line item number for each service rendered.

Schedule of Services:

Base Year: Period of August 1, 2018 through July 31, 2019

Quantity

Cost Est. Total Price

Total Base Year

Option Year 1: Period of August 1, 2019 through July 31, 2020

Cost Total Price

Total Option Year 1

Option Year 2: Period of August 1, 2020 through July 31, 2021

Cost Total Price

Total Option Year 2

Option Year 3: Period of August 1, 2021 through July 31, 2022

Cost Total Price

Total Option Year 3

Option Year 4: Period of August 1, 2022 through July 31, 2023

Cost Total Price

Total Option Year 4

Total Base Year

Total Option Year 1

Total Option Year 2

Total Option Year 3

Total Option Year 4

Aggregate Total