36C24W26Q0282_1.docx

RFI Number: 36C24W26Q0282

1. Project/Requirement Name: Police Radio Equipment

Issuing Agency: Department of Veterans Affairs (VA)

Sub-Agency: Veterans Health Administration (VHA) Oakland CBOC NAICS Code: 334220 Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing Product Service Code (PSC): 5820 Radio and Television Communication Equipment Disclaimer Notice: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

2. Background and Scope The Department of Veterans Affairs, VISN 21 San Francisco VA Healthcare System is seeking sources who can possibly provide several Motorola APX NEXT handled radios and Microphones that at a minimum meet the brand name and/or can possibly provide an equal product for the San Francisco VA Health Care System 4150 Clement Street San Francisco, CA 94121.

The purpose of this RFI is to identify qualified sources (including Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses - SDVOSB/VOSB) capable of providing equipment that meets or exceeds the following salient characteristics:

Brand Name Information:

Manufacturer: Motorola Solutions Nomenclature: APX NEXT ALL-BAND MODEL 4.5 PORTABLE.

XVP830 REMOTE SPEAKER MICROPHONE NO CHANNEL KNOB.

Model Number: H55TGT9PW8AN

PORTABLE RADIO APX NEXT; ALL-BAND MODEL 4.5.

LOCAL STOCK NUMBER: H55TGT9PW8BN

ADD: MULTICAST VOTING SCAN.

LOCAL STOCK NUMBER: Q387CB

ADD: MOTOROLA APX HOSTED RADIOCENTRAL.

LOCAL STOCK NUMBER: QA09030AB

ADD: ASTRO DIGITAL CAI OPERATION.

LOCAL STOCK NUMBER: Q806CH

SOFTWARE LICENSE ENH: ASTRO 25 OTAR W/ MULTIKEY.

LOCAL STOCK NUMBER: Q498BN

ADD: ENHANCED DATA.

LOCAL STOCK NUMBER: QA03399AK

ADD: AES/DES-XL/DES-OFB ENCRYPTION AND ADP.

LOCAL STOCK NUMBER: Q15AU

ADD: P25 LINK LAYER AUTHENTICATION.

LOCAL STOCK NUMBER: QA01767BL

ENH: SUBMERSIBLE (DELTA T).

LOCAL STOCK NUMBER: H499KC

ADD: TDMA OPERATION.

LOCAL STOCK NUMBER: QA00580BA

ADD: CORE BUNDLE.

LOCAL STOCK NUMBER: BD00001AA

ADD: WIFI CAPABILITY.

LOCAL STOCK NUMBER: QA09001AM

SOFTWARE LICENSE ENH: DVP-XL ENCRYPTION AND ADP.

LOCAL STOCK NUMBER: H797DW

ADD: VIQI VC RADIO OPERATION.

LOCAL STOCK NUMBER: QA09028AA

ADD: SMARTZONE OPERATION.

LOCAL STOCK NUMBER: H38DA

ADD: SECURITY BUNDLE.

LOCAL STOCK NUMBER: BD00010AB

ADD: AT&T US ACTIVE PSIM.

LOCAL STOCK NUMBER: QA10116AA

ADD: BASELINE RELEASE SW.

LOCAL STOCK NUMBER: QA09113AA

ADD: MULTI SYSTEM OTAR.

LOCAL STOCK NUMBER: QA07680AA

ADD: P25 9600 BAUD TRUNKING.

LOCAL STOCK NUMBER: Q361CD

APX DMS PROVISIONING PD3.

LOCAL STOCK NUMBER: PSV03S02465A

PROVISIONING SUPPORT.

LOCAL STOCK NUMBER: PSV01S02944A

SMARTPROGRAMMING.

LOCAL STOCK NUMBER: SSV01S01407A

APX NEXT DMS ESSENTIAL.

LOCAL STOCK NUMBER: LSV01S03446A

SMARTCONNECT.

LOCAL STOCK NUMBER: SSV01S01406A

RADIOCENTRAL PROGRAMMING.

LOCAL STOCK NUMBER: LSV01S03082A

PORTABLE RADIO BATTERY IMPRES 2 LI-ION IP68 4400T.

LOCAL STOCK NUMBER: NNTN9216A

CHARGER, DESKTOP SINGLE UNIT IMPRES 2 FAST, US/NA.

LOCAL STOCK NUMBER: NNTN9199A

XVP830 REMOTE SPEAKER MICROPHONE, NO CHANNEL KNOB.

LOCAL STOCK NUMBER: PMMN4136B

DEVICE PROGRAMMING. On Site Support during cutover and programming

LOCAL STOCK NUMBER: LSV00Q00202A

DEVICE PROGRAMMING. Managed Zone Core access and codeplug

-Smart Connect-First Year per device

ASTRO TECHNICAL ASSISTANCE. Codeplug Development fee- Smart Connect-One time

LOCAL STOCK NUMBER: LSV01Q00387A

Equal to Product Information:

Salient Characteristics:

MOTOROLA APX NEXT (MULTI-BAND) MINIMUM REQUIREMENTS INTEROPERABLE PORTABLE RADIO UNITS - H45TGT9PW8AN The Motorola APX NEXT All-Band Model 4.5 Portable (part number H55TGT9PW8AN) is an all-band P25 smart radio that is functionally equivalent to the standard APX NEXT Multi-Band/All-Band flagship portable configuration with full-frequency capabilities (VHF, UHF, and 700/800 MHz) and the Model 4.5 feature set (touchscreen, top display, and full keypad/controls).

Key Characteristics of H55TGT9PW8AN

· Frequency Operation: Operates across VHF, UHF Range 1/2, and 700/800 MHz bands.

· Smart Connectivity: Integrates P25 narrowband with public safety LTE, Wi-Fi, and GPS.

· Ruggedized Build: Meets military standards (MIL-STD) for extreme durability with a glove-friendly touchscreen.

Radio products must be able to meet the following criteria/minimum specifications:

Radios must be capable of operating in the following frequency ranges:

Radios must come with all additional upgrades below:

· LSV01S03446A APX NEXT DMS ESSENTIAL.

Radio products must be able to meet the following criteria/minimum specifications:

· Radio must have a programmable power LMR output level that ranges between 1-6 Watts.

· Radio must support code-plug, firmware, flash port over WI-FI or LTE capability.

· Radio must have the capability to support analog/digital, 3600/P25, conventional, Astro Digital P25 Trunking (FDMA and TDMA).

· Radios must be capable of operating in LTE bands 2/4/12/13/14 and must be (Hardware Ready) to operate in bands 5 and 17.

· Radios must be compatible with the DHS Caribbean ICE Motorola Network LMR Astro Trunking System and NPS VHF Nets in place that support the park(s) population in their day-to-day Land Mobile Radio (LMR) activities.

· The radios must be APCO P25 CAP tested and certified to operate on existing (Motorola HS202X.X UHF) Astro 25 core infrastructure systems, without deploying/connecting any additional middle-ware (hardware/software). This allows interoperable readiness and secure communications with surrounding cooperators via the DHS System or specific cooperator system(s).

· Radios will be provisioned with Advanced Encryption Standard (AES) Digital Encryption system utilizing a FIPS 140-2 Level 3 Certified Encryption Module for transmission of For Official Use Only (FOUO) and Personal Identifiable Information (PII).

· Radio must have the ability to secure data messages from applications internal and external to the portable radios using FIPS 140-2 Level 3 validated encryption (to be used when including encrypted data).

· Radios must have a Gorilla Glass 3, Mission Critical 3.6” Touchscreen: 800x480 TFT 24-bit Full Color Transflective Display, 1 mm Toughened Glass Lens Capacitive Touch Technology: Usable with Gloves Up to 4 mm Thick, Resistant to False Actuation from Fresh or Salt Water, Snow, Ice, Dirt or Grease.

· Radios must have a 1.2” Top Display: 200x112 TFT 18-bit Color Transflective Screen, 1 Line of Icons, 2 Lines of Text, 14 Characters per Line, 2 mm Toughened Glass Lens.

· Radios must meet IP68 (2 meters, 4 hours) submersion standards and the MIL-STD Delta-T, 512.X Procedure 1. Coupled with the Rugged Endoskeleton this enhances ruggedness and reduces required repairs which contributes to the lowered total cost of ownership, therefore extending the radio lifecycle.

· Radios must be listed by UL to non-incendive standards: UL 121201 and CAN/CSA C22.2 No. 213-17 as safe for use in Class I, Division 2, Groups A, B,C,D; Class II, Division 2, Groups F,G; Class III Hazardous Locations.

· Radios must be capable of internal GPS capability. Having this capability integrated into the radio limits the need for bulky external accessories that can increase total cost of ownership and inhibit communications in an emergency. (Integrated GPS Capability)

· Radios shall be equipped to program voice announcement, which alerts the user to the exact channel the radio is on with a human voice announcement without looking at the radio. This will alert the user to channel changes on the radio, whether intentional or accidental. (Voice Announcement)

· Radios must have integrated Bluetooth technology with a minimum of 128-bit AES Encryption and near-field pairing so that users can pair Bluetooth equipment without compromising security. This provides capability for the radio user(s) to use encrypted wireless solutions therefore eliminating the need for bulky wired accessories to provide wireless capability. (Integrated Bluetooth Technology)

· Radios must have a programmable duress (Emergency) Orange button which allows officers or emergency personnel to send a silent alarm when he or she is in trouble and needs assistance. The emergency must provide visual and auditory notification on the dispatch console when pushed on the radio. (Programmable Duress Button)

· Radios must come standard with ADP encryption to implement in specific geographical regions where interoperability with non-Federal agencies is necessary. (Advanced Digital Privacy (ADP) Hardware/ Software Encryption)

· Radios must have a T-Grip top design to ensure the radio does not slip out of an end users hand (gloved or un-gloved) when the radio becomes wet. (T-Grip Design)

· Radio must use battery technology in the chargers that automatically keep track of battery health and maintenance through automatic reconditioning during each charge session in order to extend the life of battery. It must also ensure it is not overcharged and indicate when a battery needs to be replaced. The Automated Charger should use a pulse technology so that batteries do not incur memory loss. (Automated Battery Conditioning/Chargers)

· Radios must have MIL-STD-810G Certification and have a superior endoskeleton to ensure that it can withstand the roughest of conditions and use cases that the user(s) will put their radios through on a day-to-day basis. The superior endoskeleton contributes to the extreme durability which extends the life of the radio, reduces required repairs and promotes improved total cost of ownership. (Endoskeleton)

· Radios must be able to utilize various audio accessories and programming cables/software from current Motorola LMR subscriber fleet. Adapter inserts must be available which would allow the APX NEXT portable radios to be charged in legacy APX 6000/7000/8000 multi-chargers currently in use. (Asset reuse)

· Radios must be future proofed by offering Motorola Smart Features and LTE capabilities. At a minimum, radios must offer the following LTE/Motorola Smart Features:

· SmartConnect - automatically switches between LMR and LTE to extend radio communication beyond the boundaries of the radio system, so users can concentrate on their mission and not worry about coverage.

· SmartLocate - Allows dispatchers to see where everyone under their care is, so they can stay focused on critical situations.

· SmartMapping - enhances situational awareness by enabling radio users to see their own location on the radio front display, find an address, drop waypoints, and view the locations other colleagues at a glance, then tap the screen to instantly communicate with them.

· SmartMessaging - is a secure and convenient way to share texts, images, videos and voice notes across an extended team.

· Vai Virtual Partner - enables natural language database queries, rapidly giving field personnel vital information like driver’s license and license plate lookups.

· Radios must be capable of ViQi. The ViQi Voice Control helps you easily operate simple radio functions with a voice command and one push of a button (Change Zone/Change Channel/Volume Control, etc.)

ADAPTIVE AUDIO ENGINE

The required radios will be used in high-noise environments, i.e. high winds, generators, sirens, etc. and must have directional dual-microphone noise cancelling features so that when users speak into either side of the radio, the advanced noise suppression algorithms allow the opposite digital mic to cancel out ambient noise. Radio must provide superior voice quality when not using best practices. Radios must also be able to suppress background noise, regardless of the orientation of the radio relative to the voice source and accept voice input from any microphone without attenuating the user’s voice.

ADAPTIVE NOISE SUPPRESSION & EQUALIZATION/ADAPTIVE WIND-PORTING

· Radio must have the capability to listen to the ambient noise level & modify noise suppression

· Radio must accommodate equalization settings tuning for different loudness levels

· At lower volumes, radio speaker shall be able to deliver authentic voice

· At higher volumes, radio speaker shall be able to deliver intelligibility adaptive wind-porting.

The aforementioned requirements will allow radio users to clearly hear Transmit/Receive voice traffic in critical situations.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

We are seeking sources for products that meet the requirements set forth by the Buy American Act (41 U.S.C. §§ 8301-8305). The purpose of this notice is to identify potential offerings that are compliant with the BAA, which stipulates that the U.S. government give preference to domestically produced goods. All products offered must be either manufactured in the United States or, if manufactured outside of the United States, must qualify as domestic end products or construction materials as defined in the BAA and its implementing regulations.

By submitting a response to this notice, you certify that the products offered meet these requirements and that upon request you can provide documentation verifying compliance. Failure to comply with these criteria may result in disqualification from consideration.

Requested Information from Vendors To assist the VA in market research and planning, interested vendors are requested to provide the following information:

1. Company Information: Company name, address, Point of Contact (POC), email, phone number, and Unique Entity ID (UEI) number.

2. Business Size / Socioeconomic Status: Indicate if you are a Large Business, Small Business, VOSB, or SDVOSB under the cited NAICS code.

3. Product Specifications: Make, model, and detailed specifications (cut sheets/brochures) of the proposed equipment. State clearly whether you are providing the exact brand name or an "equal" product.

4. Supply Availability: Lead times for delivery, installation, and typical warranty offerings.

5. GSA/Federal Schedule: State if the equipment is available on a current GSA Schedule contract, including the contract number, and pricing.

6. Rough Order of Magnitude (ROM): Provide estimated market pricing to help the VA define budget requirements.

7. Are you the manufacturer, authorized distributor, and/or can provide equivalent solution to the items being referenced above? If applicable, please provide the manufacturer name and business size.

8. Is the end product manufactured in the United States; and is the cost of the components made in the U.S. at least 60% of the total cost of components required to manufacture the end product? If the item is not manufactured in the U.S., please provide the country of origin.

9. If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

10. If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

11. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job

12. Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number.

13. If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solution you are providing information for available on your schedule/contract? Please state if all or some items are available on the contract.

14. General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

15. Please submit your capabilities statement illustrating your organization’s ability to meet the described salient characteristics or “equal to items” for planning purposes; show clear, compelling and convincing evidence that all “equal to items" meet all the salient characteristics.

16. Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

4. Submission Instructions

· Due Date: Responses must be submitted no later than Tuesday 22 Sep 2026 10:00 A.M.C.S.T. via email only. Telephone responses will not be accepted.

· Submission Method: Submit responses electronically via email to the Contracting Officer Dr. Vinicky Ann Ervin Ph.D. at vinicky.ervin@va.gov.

· File Format: Microsoft Word or PDF, not exceeding 5MB.

· Marking Proprietary Information: If your response contains proprietary or business-sensitive data, please clearly mark each page as such All responses to this Sources Sought/RFI will be used for planning purposes only. If a solicitation is issued as a result of the information provided from this RFI, all interested parties must respond to that solicitation separately IAW the specifications of that solicitation announcement.

Responses to this Sources Sought/RFI notice is not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

· Sources Sought Notices: A formal request published on SAM.gov asking businesses to submit their capabilities to see if enough qualified vendors exist to compete for the contract.

· Due Date: Responses must be submitted no later than Tuesday 22 Sep 2026 10:00 A.M.C.S.T. via email only. Telephone responses will not be accepted.

· Submission Method: Submit responses electronically via email to the Contracting Officer Dr. Vinicky Ann Ervin Ph.D. at vinicky.ervin@va.gov.

PORTABLE RADIO APX NEXT; ALL-BAND MODEL 4.5.

LOCAL STOCK NUMBER: H55TGT9PW8BN

ADD: MULTICAST VOTING SCAN.

LOCAL STOCK NUMBER: Q387CB

ADD: MOTOROLA APX HOSTED RADIOCENTRAL.

LOCAL STOCK NUMBER: QA09030AB

ADD: ASTRO DIGITAL CAI OPERATION.

LOCAL STOCK NUMBER: Q806CH

SOFTWARE LICENSE ENH: ASTRO 25 OTAR W/ MULTIKEY.

LOCAL STOCK NUMBER: Q498BN

ADD: ENHANCED DATA.

LOCAL STOCK NUMBER: QA03399AK

ADD: AES/DES-XL/DES-OFB ENCRYPTION AND ADP.

LOCAL STOCK NUMBER: Q15AU

ADD: P25 LINK LAYER AUTHENTICATION.

LOCAL STOCK NUMBER: QA01767BL

ENH: SUBMERSIBLE (DELTA T).

LOCAL STOCK NUMBER: H499KC

ADD: TDMA OPERATION.

LOCAL STOCK NUMBER: QA00580BA

ADD: CORE BUNDLE.

LOCAL STOCK NUMBER: BD00001AA

ADD: WIFI CAPABILITY.

LOCAL STOCK NUMBER: QA09001AM

SOFTWARE LICENSE ENH: DVP-XL ENCRYPTION AND ADP.

LOCAL STOCK NUMBER: H797DW

ADD: VIQI VC RADIO OPERATION.

LOCAL STOCK NUMBER: QA09028AA

ADD: SMARTZONE OPERATION.

LOCAL STOCK NUMBER: H38DA

ADD: SECURITY BUNDLE.

LOCAL STOCK NUMBER: BD00010AB

ADD: AT&T US ACTIVE PSIM.

LOCAL STOCK NUMBER: QA10116AA

ADD: BASELINE RELEASE SW.

LOCAL STOCK NUMBER: QA09113AA

ADD: MULTI SYSTEM OTAR.

LOCAL STOCK NUMBER: QA07680AA

ADD: P25 9600 BAUD TRUNKING.

LOCAL STOCK NUMBER: Q361CD

APX DMS PROVISIONING PD3.

LOCAL STOCK NUMBER: PSV03S02465A

PROVISIONING SUPPORT.

LOCAL STOCK NUMBER: PSV01S02944A

SMARTPROGRAMMING.

LOCAL STOCK NUMBER: SSV01S01407A

APX NEXT DMS ESSENTIAL.

LOCAL STOCK NUMBER: LSV01S03446A

SMARTCONNECT.

LOCAL STOCK NUMBER: SSV01S01406A

RADIOCENTRAL PROGRAMMING.

LOCAL STOCK NUMBER: LSV01S03082A

PORTABLE RADIO BATTERY IMPRES 2 LI-ION IP68 4400T.

LOCAL STOCK NUMBER: NNTN9216A

CHARGER, DESKTOP SINGLE UNIT IMPRES 2 FAST, US/NA.

LOCAL STOCK NUMBER: NNTN9199A

XVP830 REMOTE SPEAKER MICROPHONE, NO CHANNEL KNOB.

LOCAL STOCK NUMBER: PMMN4136B

DEVICE PROGRAMMING. On Site Support during cutover and programming

DEVICE PROGRAMMING. Managed Zone Core access and codeplug

-Smart Connect-First Year per device

ASTRO TECHNICAL ASSISTANCE. Codeplug Development fee- Smart Connect-One time

LOCAL STOCK NUMBER: LSV01Q00387A