36C24W26Q0060.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Activations Branch II 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contracting Officer Lynn Pettit Lynn.Pettit@va.gov 254-899-6001

PLACE OF PERFORMANCE

900 Old River Rd.

Bakersfield CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

DESCRIPTION

Dental Imaging Equipment Bakersfield CBOC Activation This is a sources sought notice for market research purposes only to determine the availability of potential businesses with capabilities to provide the supply described below. Potential offerors are invited to provide feedback via e-mail to Lynn.Pettit@va.gov. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition.

Potential contractors shall provide, at a minimum, the following:

1) Company name, address, point of contact, phone number, and e-mail address.

2) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. Anticipated North American Industry Classification System (NAICS) code is 339114 and Product Service Code (PSC) 6520 [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) [ ] yes [ ] no GSA/Federal Supply Schedule contract (equipment/eligibility)

3) Provide a brief capability statement (Max 5 pages) with enough information to determine if your company can meet the requirement. The capabilities statement for this sources sought is not expected to be a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined in the draft statement of work below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

The Department of Veterans Affairs Greater Los Angeles Healthcare System intends to award a contract for “brand name or equal” dental imaging equipment in accordance with the Statement of Work (SOW) for the Bakersfield Community-Based Outpatient Clinic (CBOC) which is currently under construction.

4) Country of Origin for the equipment/supply.

STATEMENT OF WORK

INTRODUCTION: The purpose of this SOW is to outline the tasks and responsibilities of the contractor in supplying dental imaging for the Bakersfield CBOC within VISN22 for VA Greater Los Angeles Healthcare System.

BACKGROUND: Bakersfield VA Clinic is part of VA Greater Los Angeles Healthcare System. The clinic offers primary care, dental, women’s health, physical therapy, mental health, telehealth, and other specialty services. This new clinic has a requirement for new dental imaging systems.

PURPOSE: The dental imaging systems help dentists diagnose and treat oral health issues by providing a clear view of the inside of the mouth. These imaging systems help in improving patient care within the Bakersfield VA Clinic.

SCOPE: VA GLA is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the Government.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the Government to perform the capabilities:

X6505 – Radiographic Unit, Dental, Panographic – Dexis OP 3D

a) Dental Imaging OP 3D Pan Upgradable (2D Unit)

b) Fast Scan – 2D panoramic imaging in just 9 seconds

c) Standard and pediatric images, along with bitewing and lateral TMJ projections cover all the extraoral imaging

d) Bitewing-like view is a quick and easy alternative to intraoral bitewing imaging

e) Must be able to provide the optimum panoramic image layer automatically

f) Image volume: 5x5, 6x9, 9x11

g) Image detector: CMOS

h) Image voxel size: 80-400 micrometer (um)

i) Tube voltage: 95 kV

j) Tube current: 2-12.5mA

k) Easy wheelchair accessibility

l) The device meets the RoHS Directive 2011/65/EU

m) Dimension: 17.7”D x 39.2”W x 96.65”H

n) Quantity: 1

X6600 – Radiographic Unit, Dental, Wall Mounted – Dexis FOCUS IntraOral

a) Must include Generator Constant Potential High Voltage DC, 100-200kHz

b) Tube Voltage 60 or 70 kV

c) Tube Current 7 mA

d) Focal Spot 0.7 mm to IEC 60336

e) Total Filtration 2.0 mm AI (70kV)

f) Line Voltage 115 / 230 VAC +/- 10% 60/50HZ

g) Must have Exposure Time Range 0.02-3.2 seconds

h) Must have reach of 85 inches or 216 cm

i) Must have Beam Limiting Cone Dimensions

j) Round diameter 2.36 inches (60 mm), rectangular 1.38 x 1.77 inches (35 x 45 mm)

k) SSD (Source-Skin Distance): Standard cone 9 inches (229 mm), long cone 12 inches (305 mm)

l) Dimension: 85”D x 46”W x 47”H

m) Quantity: 6

X6610 – Sensor, Dental Imaging System – Dexis IXS Sensor

a) Must include size 1 (child) and size 2 (standard)

b) Thermoplastic resin coating

c) 2.5 m / 3 mm long Kevlar reinforced cable

d) Pixel size: 19.5 micrometer (um)

e) Number of pixels: Size 1 1.6M (1026 x 1539), size 2 2.4M (1324 x 1842)

f) Resolution: theoretical: 25.6 lp/mm Visible: 20+ lp/mm

g) Must have USB 2.0 port

h) Must be capable with most common image acquisition and clinic management software

i) Sloped dome housing, rounded corners and edges

j) Dimension: 1”D x 1.02”W x 1.42”H

k) Quantity: 6

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section above.

TRAINING: Contractor is to provide a one-time training at installation of equipment. Government will not require additional training.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.

PERFORMANCE:

· All items to be delivered and installed after receipt of purchase order by August 1, 2026.

· Hours: Normal duty hours are 8:00 a.m. through 3:00 p.m., PST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

· In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

· Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

· Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

· Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

· Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

· All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: Bakersfield VA Clinic. 900 Old River Rd. Bakersfield, CA 93311 Responses shall be submitted to Lynn.Pettit@va.gov no later than 12:00PM CST, Monday, March 16, 2026. Fax or telephone calls will not be accepted.

Sources Sought Notice