Sources Sought - Amarillo Texas Vet Center 3844 ABOA.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* X1AA - Lease for Amarillo, Texas Vet Center

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 83706

SOLICITATION NUMBER* 36C24W25R0053

RESPONSE DATE/TIME/ZONE 03-19-2025 1700 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* X1AA

NAICS CODE* 531120

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

960 S Broadway Ave

Suite 460

Boise, ID 83706

POINT OF CONTACT*

Lease Contracting Officer

Nicholas Williams

Nicholas.Williams7@va.gov

PLACE OF PERFORMANCE

ADDRESS

Amarillo Texas

POSTAL CODE 79109

COUNTRY US

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Nicholas.Williams7@va.gov

EMAIL DESCRIPTION Dominic.Mabine@va.gov

DESCRIPTION

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SOURCES SOUGHT NOTICE 36C24W25R0053.

VA Regional Procurement Office West (RPOW)

AMARILLO VET CENTER, TEXAS

The U.S. Department of Veterans Health Affairs (VHA) Seeks Expressions of Interest for

Up to 3,844 American National Standards Institute/Building Owners & Managers Association (ANSI/BOMA) of Space in Amarillo, Texas

Notice: This advertisement is a notice of a potential opportunity. This advertisement is not a solicitation for offers, nor is it a request for lease proposals. The purpose of this advertisement is to identify potential sources and suitable locations and is not intended to pre-qualify or disqualify any potential offers. The Government will not pay for any costs incurred resulting from this advertisement. The Government cannot provide any warranty, expressed or implied, as to the accuracy, reliability, or completeness of contents of the furnished information found within this advertisement. The Government is under no responsibility to respond to and is unable to answer any inquiries regarding this advertisement. Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this advertisement. The NAICS Code is 531120 Lessors of Nonresidential Buildings, and the small business size standard is $41.5 Million.

The Department of Veterans Affairs Healthcare (VHA) System is currently seeking to add a Vet Center leased space in the City of Amarillo, TX. VHA IS ALSO conducting market research, seeking capable sources that are classified and registered at https://dsbs.sba.gov/ and https://veterans.certify.sba.gov/ as either Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) that are interested in leasing space to the Department of Veterans Affairs.

Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this advertisement.

Contracting Office Address: Nicholas Williams, Lease Contracting Officer, RPO West, Leasing, Email: nicholas.wiliams7@va.gov

Description: The Department of Veterans Affairs seeks to lease a minimum of 5,189 Rentable Square Feet (RSF), Not to exceed 3,844 ABOA of office space and 20 reserved for VA use only parking spaces. The space shall be located within the delineated area stated below. VA will consider space located in an existing building as well as a building being constructed for multi-tenant use and not specifically a build-to-suit for VA use only. ABOA is generally defined as the space remaining once common areas, lessor areas, and non-programmatic areas required by code are deducted from the rentable square feet of the facility. ABOA does not include areas such as stairs, elevators, mechanical and utility rooms, ducts, shafts, vestibules, public corridors, and public toilets required by local code. VA will provide all detailed definitions, should a solicitation or request for lease proposals (RLP) be issued for this project.

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Lease Term: up to 20-years, 5-years Firm Term, 90-day termination rights after Firm Term.

Delineated Area: To receive consideration, submitted properties must be located within the area described below, which is bound by the following roads or must front on any of the following boundary lines:

North: I-40.

South: Hillside Road – SW 58th Ave.

East: I-27 – Washington Street.

West: Soncy Rd.

See the below delineated area map for further clarification of the boundaries of the delineated area.

ADDITIONAL REQUIREMENTS FOR SUBMISSIONS:

1. Offered Space must be within the delineated area above.

2. Offered Space must include on-site parking for a minimum of 20 vehicles, with at least three (3) spaces ADA compliant. Structured parking under the space is not permitted.

3. Offered Space shall not be in the FEMA 1-percent-annual-chance floodplain (formerly referenced: the 100-year flood plain).

4. Offered Space must be located within one building.

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5. Offered Space should preferably be located on the first (1st) floors and on one single floor.

6. Bifurcated sites, inclusive of parking, are not permissible.

7. The following space configurations will not be considered: Space with atriums, extremely long or narrow runs of space (more than twice as long as wide), irregularly shaped space configurations or other unusual building features adversely affecting usage.

8. Column size cannot exceed two (2) feet square and space between columns and/or walls cannot be less than twenty (20’) feet.

9. Offered space will not be considered if located in near an incompatible property. Proximity shall be evaluated by the property use, visibility, and accessibility to offered building and impact from property use.

Not all-inclusive examples of use include liquor establishments, treatment centers, prisons, or jails, where firearms are sold/discharged, railroad tracks, within flight paths, industrial areas, smoke shops, or marijuana dispensaries, or agricultural areas where chemical insecticides/herbicides are sprayed.

10. Offered space must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic, and sustainability standards per the terms of the solicitation or requests for proposals.

11. A fully serviced lease is required. This includes utilities typical for the region from a reputable third-party provider operating under regulatory or governing industry standards. Private well water and septic systems are not acceptable.

12. Offered space must be compatible and zoned for VA’s intended use by the time initial offers are due.

13. Offered Space must be easily accessible to major highways, consisting of one major throughfare within 1 mile of the building.

14. Offered space will not be considered if located near residential or industrial areas.

15. Offered space must be located near public transportation. A commuter rail, light rail, or bus stop shall be located within the immediate vicinity of the building.

16. Offered space will not be considered if the location is irregularly shaped.

17. Offered Space will not be considered where apartment space or other living quarters are located within the same building.

18. Offered space must be located near amenities including but not limited to restaurants, hotels, pharmacies, and shopping.

ALL SUBMISSIONS MUST INCLUDE THE FOLLOWING INFORMATION:

(1) Name, phone number and email address of Property Owner. Note, if responding and you are not the property owner, i.e. broker, provide written statement from property owner (owner letterhead) authorizing you to represent the owner. Address or described location of building.

(2) Location on map, demonstrating the building lies within the Delineated Area.

(3) Documentation evidencing that proposed property is outside the 100-year flood plain.

(4) Site plan depicting the property boundaries, building, and parking.

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The building and parking area must be fully accessible, meeting all requirements of the Americans with Disabilities Act and the Uniform Federal Accessibility Standards. The building must comply with the Interagency Security Committee Security Design Criteria for New Federal Office Buildings and Major.

Interested offerors (owners or their legal representatives, i.e. brokers) shall submit information concerning their properties outlined above to Nicholas Williams or Dominic Mabine via email at nicholas.williams7@va.gov, or dominic.mabine@va.gov no later than 5:00 PM CST Thursday, March 19, 2025, including all questions or concerns. Interested offerors shall include the following title in the subject line of the email, “36C24W25R0053, Amarillo Vet Center”. Please note, email size shall be limited to 5 MB, therefore multiple emails maybe required.

Attachment - VOSB or SDVOSB Status

This is not a request for proposals, only a request for information for planning purposes, and does not constitute a solicitation. A solicitation may or may not be issued.

The NAICS Code for this procurement is 531120 Lessors of Non-residential Buildings, and the small business size standard is $41.5 million. Responses to this notice will assist in determining if the acquisition should be set-aside for SDVOSB or VOSB concerns in accordance with 38 USC § 8127.

The magnitude of the anticipated construction/buildout for this project is:

__ (a) Less than $25,000.

(b) Between $25,000 and $100,000.

__ (c) Between $100,000 and $250,000.

__ (d) Between $250,000 and $500,000.

__ (e) Between $500,000 and $1,000,000.

x__ (f) Between $1,000,000 and $2,000,000.

__ (g) Between $2,000,000 and $5,000,000.

__ (h) Between $5,000,000 and $10,000,000.

__ (i) Between $10,000,000 and $20,000,000.

__ (j) Between $20,000,000 and $50,000,000.

__ (k) Between $50,000,000 and $100,000,000.

__ (l) More than $100,000,000.

VA makes monthly rental payments in arrears upon facility acceptance and may elect to make a single lump-sum payment or amortize over the course of the firm term for specified tenant improvements. VA makes no progress payments during the design or construction/build-out phases of the project.

Project Requirements: This Sources Sought Notice seeks information from Potential Offerors who are capable of successfully performing a lease contract, including design and construction of the facility described above, for a term of twenty (20) years, including firm and soft terms, as well as all maintenance and operation requirements for the duration of the lease term, at a fair and reasonable price.

SDVOSB and VOSB firms are invited to provide information to contribute to the market research for this project.

SDVOSB and VOSB firms must be registered in Small Business Administration (SBA) site https://dsbs.sba.gov/ and be on this system: https://veterans.certify.sba.gov/ All business concerns must have the technical skills and financial capabilities necessary to perform the stated requirements. A submission checklist and information sheets are provided below for firms to fill out and submit, which will serve as the firm’s Capabilities Statement. If 2 or more VOSB firms are found, that can meet the requirement at a fair and reasonable price, then the requirement will be set aside.

Capabilities Statement Will Include:

1. Company name, address, point of contact, phone number, Experian Business Identification Number, and e-mail address.

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2. Evidence of SDVOSB or VOSB status through registration at SBA Dynamic Small Business Search SBA (https://dsbs.sba.gov/) and https://veterans.certify.sba.gov/

3. Evidence of ability to offer as a small business under NAICS Code 531120 and listing in the System for Award Management (www.SAM.gov), including a copy of the representations and certifications made in that system.

4. A summary describing at least three (3) projects of similar size and scope completed in the past five (5) years that demonstrate your company’s experience designing, constructing, and managing Federal leased facilities or health care facilities relevant to the project described above. (3-page limit).

5. Evidence of at least a conditional commitment of funds in an amount necessary to prepare the Space.

If desired, the company may also submit a narrative describing its capability.

All business concerns are requested to submit a Capabilities Statement if they are interested in participating in this project.

CAPABILITIES STATEMENT

SUBMISSION CHECKLIST AND INFORMATION SHEET

Amarillo, TX Lease Sources Sought Notice

Company name: __________________________________________ Company address: __________________________________________ Dunn and Bradstreet Number: __________________________________________ UEI Number: __________________________________________ Point of contact: __________________________________________ Phone number: __________________________________________ Email address: __________________________________________

The following items are attached to this Capabilities Statement:

☐ Evidence of SDVOSB or VOSB status through registration at SBA (https://dsbs.sba.gov/).

☐ Evidence of ability to offer as a small business under NAICS Code [531120] and listing in the System for Award Management (www.SAM.gov), with representations and certifications.

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☐ A summary describing at least three (3) projects of similar size and scope completed in the past five (5) years that demonstrate the company’s experience designing, constructing, and managing Federal leased facilities or health care facilities relevant to the project described above. (3-page limit).

☐ Evidence of capability to obtain financing for a project of this size.

If desired, the company may also submit a narrative describing its capability, not to exceed two (2) pages.

By: _________________________________________________ (Signature)

(Print Name, Title, Date)

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