36C24W25Q0413.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJE

CT*

Patient lift system RFI -Sources sought seeking domestic equivalent Unrestricted Open Market

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0413

RESPONSE DATE/TIME/ZONE 08-28-2025 0800 PACIFIC TIME, LOS ANGELES,

USA

ARCHIVE 14 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

Activations Branch II

3237 Peacekeeper Way

Building 200 Suite 204

McClellan Park CA 95652

POINT OF CONTACT* CONTRACT SPECIALIST

Zachary Zottola

Zachaary.Zottola@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

VA Oklahoma City Healthcare System

921 NE 13th St

Oklahoma City OK

POSTAL CODE 73104

COUNTRY United States of America

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/oklahoma-city-health-care/

URL DESCRIPTION VA Oklahoma City Healthcare System

AGENCY CONTACT’S EMAIL ADDRESS Zachary.Zottola@va.gov

EMAIL DESCRIPTION CONTRACT SPECIALIST

DESCRIPTION

Sources Sought Notice

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Unrestricted/Open Market RFI: Seeking A Domestic Manufactured Equivalent Made in the United States. This Sources Sought Notice/RFI is to obtain information regarding the availability and capability of all qualified sources to provide for a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), Regional Procurement Office West (RPOW), is conducting market research to identify potential domestic manufactured equivalent equipment made in the United States which can meet or exceed the following items for the VA Oklahoma City Healthcare System:

Items Requested:

1. 563354: GH3+: 605lb SWL wifi capable, CLM and service modules, hanger bar, trolleys, rails

SALIENT CHARACTERISTICS: GH3+:

The product must be clearly label the max safe working load SWL.

Must have a max SWL of at least 550 pounds

Must have a fixed rail “H-track” system installed in ceiling

- system with two parallel rails and a traverse rail

The motor battery must be automatically charged through charging liners in the rails

Must have a “soft start” and “soft stop” feature

Lifting strap must reach low enough for floor recovery of a patient

Must move easily in the rail system and must not have any special requirements for space or power in connection with moving.

Must accommodate loop style straps on lifting slings.

Must be able to easily remove the lifting hanger bar from the lifting strap with the push of a button.

Must charge the battery when motor is placed at any location in the track/rail system.

- Must automatically charge trough charging liners in the rails

- Must NOT require “docking” in a specific location to charge the battery.

- Must have an indicator lamp that shows when the charge status becomes low or if there is a complete interruption of the charging function.

- Must have a limited number of lifts available before battery must be re-charged.

Turbo Speed

- Should be equipped with a turbo speed feature that is active when the strap is unloaded

- Hoist should increase the speed of the lifting strap to at least 100 mm / 4” pr second.

- This allows the lifting hanger to be positioned in parking or returned quickly from parking unloaded.

- Must have capability to be switched on and off with the hand controller

Must have a Class III scale to measure patient weight.

Scale system must switch between kg and pounds

Hand Controller

- Must have a hand controller that activates the hoist up and down

- Motor must be switched on automatically when a button on the hand control is pressed.

- Must have a hand controller that is attached to the motor with a coiled cable.

- Hand controller must have a built in way to be stored safely on the hanger bar when not in use.

- Hand controller must display error notifications for system

- Hand controller must display patient weight obtained from Class III scale

- Hand controller must display next service date

Safety:

- Must have an emergency stop device that disconnects motor from power

- Must have a reset button that reconnects motor to power

- Must have an electric AND manual emergency lowering feature for the strap/hanger bar

- Must allow for control of the lifting strap

- Must have a cut-off angle for the lifting strap of 45 degrees along the rail and 10 degrees across the rail

- Must have a horizontal hanger bar with 4 attachment points that will accept loop style straps on lifting slings

Must have an indicator lamp on motor and audio signals that communicate but not limited to the following system status.

- All systems OK

- No charging

- Low battery

- Fault on hoist

- Weight Overload

- Service date exceeded more than 60 days

- Battery hyper critically low

The motor must switch on automatically when a button on the hand control is pressed.

The motor must switch off automatically after less than 10 minutes without activation.

Cleaning & Disinfecting:

- Must be able to clean product with a damp cloth using warm water and a mild soap solution.

- Must be able to disinfect product by using disinfectant wipes with up to a

85% solution of isopropyl, or a damp cloth with warm water and a disinfectant cleaner, e.g. a chlorine solution up to 1500 ppm.

Electronics:

- On/off must be automatic when used.

- Must have soft start/stop

- Must have automatic Overload protection for weights exceeding SWL

- Must have automatic Low Battery protection

- Power supply must be 33V AC, 2.5 A

- Supply voltage, transformer must be 100-115/230V AC, 50-60 Hz

- Must be equipped with batteries that require regular recharging

- Battery must be 24V NiMH, 2.1 Ah. Should NOT use acid batteries

- Must have continuous operation with short time loading with 3 hours without recharging

- Max charging time at 25ºC should be no more than 2 hours

Must have the following degree of protection against harmful ingress of liquids (water)

- Hoist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IP 20

- Hand control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IP 44

- Remote control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IP 20

- Transformer Class I. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .IP 20

- Transformer Class II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .IP 21

Electromagnetic emissions

- The lift system must be built so it uses RF energy only for its internal function. Its RF emissions must be very low and must not likely cause any interference in nearby electronic equipment.

RF emissions CISPR 11 must comply with Group 1, Class B

- The lift system must be suitable for use in all establishments, including domestic establishments and those directly connected to the public low-voltage power supply network that supplies buildings used for domestic purposes.

Harmonic emissions IEC 61000-3-2 must comply with Class A Voltage fluctuations/flicker emissions IEC 61000-3-3 must comply.

Lifetime:

- The products have an expected lifetime of at least 15 years, on the condition of correct use and correct service inspections

- Must have an estimated lifetime before change (status can be seen in the

SIC program) for the following components:

Lifting strap – at least 20,000 normal lift (85 kg/1000 mm) Timing Belt – at least 20,000 normal lift (85 kg/1000 mm) Battery – at least 20,000 normal lift (85 kg/1000 mm) or after 5 years, whichever comes first

Must provide a minimum warranty of 1 year from original purchase date with option of increasing warranty to 10 years.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, business size, point of contact name, phone number, and e-mail address, OEM Authorization Letter to provide the supplies must be included in the response. Buy American Act Certificate of Compliance.

Please note whether the requested supplies are presently offered on a current Government contract. NAICS Code 339113 is applicable to determine business size standard. Any questions or concerns may also be directed to Zachary Zottola via e-mail at Zachary.Zottola@va.gov.

*This Sources Sought/Request For Information (RFI) is for market research purposes only.

*Response deadline is NLT 8:00am on 8/28/2025.

Disclaimer and Important Notes:

This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Applicable Clause/provision for this source sought notice:

VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause)

52.225-1 Buy American-Supplies

Buy American-Supplies (Oct 2022)

(a) Definitions. As used in this clause—

Commercially available off-the-shelf (COTS) item—

(1) Means any item of supply (including construction material) that is–

(i) A commercial product (as defined in paragraph (1) of the definition of “commercial product” at Federal Acquisition Regulation

(FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace;

and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

Component means an article, material, or supply incorporated directly into an end product.

Cost of components means—

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit.

Cost of components does not include any costs associated with the manufacture of the end product.

Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105 .

Domestic end product means—

(1) For an end product that does not consist wholly or predominantly of iron or steel or a combination of both-

(i) An unmanufactured end product mined or produced in the United States;

(ii) An end product manufactured in the United States, if-

(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic.

Components of unknown origin are treated as foreign. Scrap generated, collected, and prepared for processing in the United States is considered domestic; or

(B) The end product is a COTS item; or

(2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of "cost of components".

End product means those articles, materials, and supplies to be acquired under the contract for public use.

Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign end product means an end product other than a domestic end product.

Foreign iron and steel means iron or steel products not produced in the United States.

Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.

Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.

Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) 41 U.S.C. chapter 83, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for an end product that is a COTS item (see 12.505(a)(1)), except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners.

(c) Offerors may obtain from the Contracting Officer a list of foreign articles that the Contracting Officer will treat as domestic for this contract.

(d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy American Certificate."

(End of clause)

Alternate I (Oct 2022). As prescribed in 25.1101 (a)(1)(ii) substitute the following sentence for the first sentence of paragraph (1)(ii)(A) of the definition of “domestic end product” in paragraph (a):

(A) The cost of its components mined, produced, or manufactured in the United States exceeds __ percent of the cost of all its components. [ Contracting officer to insert the percentage. ]

52.225-2 Buy American Certificate.

As prescribed in 25.1101(a)(2), insert the following provision:

Buy American Certificate (Oct 2022)

(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products.

For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms “commercially available off-the-shelf (COTS) item,” “critical component,” "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American- Supplies."

(b)Foreign End Products:

Line Item No. Country of Origin Exceeds 55% domestic content (yes/no)

(b)[List as necessary]

(c) Domestic end products containing a critical component:

Line Item No. ___

[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of provision)

*Vendor shall provide Buy American Act Certificate of Compliance documentation for all offered equipment.