The file's text, extracted by GovTribe without its formatting.
Special Notice
| SUBJECT* |
| Key Control w/ Kiosk Software |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 95652 |
| SOLICITATION NUMBER* |
| 36C24W25Q0226 |
| RESPONSE DATE/TIME/ZONE |
| 06-20-2025 6:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| PRODUCT SERVICE CODE* |
| DA10 |
| CONTRACTING OFFICE ADDRESS |
| Regional Procurement Office West (RPOW) |
3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652
POINT OF CONTACT*
Contracting Officer Dr. Vinicky Ann Ervin Ph.D.
vinicky.ervin@va.gov 210-694-6306
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| vinicky.ervin@va.gov |
| EMAIL DESCRIPTION |
| Business |
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
| SUBJECT* |
| Key Control w/ Kiosk Software |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 95652 |
| SOLICITATION NUMBER* |
| 36C24W25Q0226 |
| RESPONSE DATE/TIME/ZONE |
| 06-20-2025 0600 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| PRODUCT SERVICE CODE* |
| DA10 |
| CONTRACTING OFFICE ADDRESS |
| Regional Procurement Office West (RPOW) |
3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652
POINT OF CONTACT*
Contracting Officer Dr. Vinicky Ann Ervin Ph.D.
vinicky.ervin@va.gov 210-694-6306
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| vinicky.ervin@va.gov |
| EMAIL DESCRIPTION |
| Business |
DESCRIPTION
This is a Notice of Intent published in accordance with Federal Acquisition Regulation (FAR) 5.101(a)(1) requiring the dissemination of information regarding proposed contract actions. This Notice of Intent is for a proposed award of a sole source, firm-fixed price contract under the authority of 41 U.S.C. 3304(a)(1), as implemented by FAR 13.106-1(b)(2) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available. The Department of Veterans Affairs, Engineering Service intends to award a sole source firm-fixed price contract to Government Marketing & Procurement, LLC 13350 Ranch Road 12, Wimberley, TX 78676 for the Tibor Rubin VA Medical Center. Only One Source can provide the Key Control and Software Kiosk unit is needed to complete and activate NCO Airport Plaza Offices for the North American Industry Classification System (NAICS) code for this requirement is 513210 and the service code is DA10. While this synopsis does not constitute a solicitation, interested vendors may identify their interest and capability to satisfy the requirement. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The Government understands that Government Marketing & Procurement, LLC is the only business that offers software application currently installed on the servers throughout VA medical centers. However, vendors that believe they can provide the capabilities required to fully meet the Government's requirement may submit information in writing to Vinicky.ervin@va.gov by 6:00 AM Central Time 20 Jun 2025. Such documentation will be reviewed solely for the purpose of determining whether to conduct the procurement on a competitive basis. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Contact Dr. Vinicky Ann Ervin Ph.D., Contract Specialist at vinicky.ervin@va.gov or 210-694-6306 for information regarding this announcement.
POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THE RESPONSE:
1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e., small/large), and DUNS Number.
2) Statement of Capability that demonstrates ability of providing the services in accordance with the attached Statement of Work (SOW) and past performance in providing this type of service.
Include examples of prior completed Government contracts, references, and other related information.
This notice is to assist the NCO 17 in determining SOURCES ONLY. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.
When responding to this announcement, respondents should refer to Announcement 36C24W25Q0226 Notice of Intent. If after 20 Jun 2025 and no viable responses have been received in response to this announcement, Department of Veterans Affairs shall negotiate solely with Government Marketing & Procurement, LLC. This Notice of Intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted. The point of contact for this action is Contract Specialist, Dr. Vinicky Ann Ervin Ph.D. who can be reached at vinicky.ervin@va.gov. The Network Contracting Office 17 address is: VA Vision Network 17, Contracting Office, 5441 Babcock Rd. Suite 302, San Antonio, TX 78240.
Hours of Performance: Delivery shall occur Monday through Friday 9:00 AM to 4:00 PM CST Period of Performance: 01 Aug 2025- 31 Jul 2026
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
KIO - KioWare Kiosk Software.
STK - Standard touchscreen kiosk includes one year of Maintenance and Technical Support.
FCPS – Fleet Commander Professional Services.
MIFI-003 - Cellular Router (1 router, 1 antenna).
MIFI-002 - MiFi Annual Communications Services.
KEYBOX-CHAINTRAY16/32 - Keybox Chain Tray for 16/32 Chassis -
SHIPPING - Shipping of Key Control Hardware.
C1C2828C035AC - 35-card Mail Slot Secure Asset Manager (key control system) includes one year of Maintenance and Technical Support.
Secure Asset Manager Key Box Maintenance and Technical Support / SAMMTS
Touch Screen Kiosk Maintenance and Technical Support / STK
KioWare Kiosk Software Annual Support / KIOAS
MiFi Annual Communications Services
Base Year 01 Aug 2025- 31 July 2026 Option Year One 01 Aug 2026- 31 July 2027 Option Year Two 01 Aug 2027- 31 July 2028 Option Year Three 01 Aug 2028- 31 July 2029 Option Year Four 01 Aug 2029- 31 July 2030
| *= Required Field |
| Special Notice |
Page 1 of
Special Notice
Department of Veterans Affairs