36C24W25Q0057_1.docx

Sources Sought Notice

GENERAL INFORMATION

Activations Branch III 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Erica Perry-Johnson erica.perry-johnson@va.gov 702-791-9000

PLACE OF PERFORMANCE

Antelope Valley CBOC

44439 17th St. W

Lancaster CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

THIS SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS SOURCES SOUGHT NOTICE IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This sources sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this sources sought notice that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this sources sought notice.

SOURCES SOUGHT NOTICE DESCRIPTION

This is NOT a solicitation announcement. This is a Sources Sought notice only. The purpose of this Sources Sought notice is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339113 (size standard of 800 Employees). Responses to this Sources Sought notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation announcement may be published. Responses to this Sources Sought notice synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), Regional Procurement Office West (RPOW), is seeking sources who can possibly provide Waste Disposal Unit that at a minimum meet the brand name and/or can possibly provide an equal product for Dept of Veteran Affairs Long Beach, CA

Brandname Information:

Manufacturer & Part Number:

R5135 Freezer, Undercounter 5 Cubic Feet – Helmer Scientific iSeries iLF105-GX (brand name or equal) Possible Capabilities:

a) Under counter freezer

b) This freezer shall have 5.3 cubic feet capacity.

c) Must have bacteria-resistant powder coating both exterior and interior finish.

d) Must have 2 ventilated shelves

e) Temperature range of -15°C to -30°C and a -30°C temperature set point.

f) Shall have front touchscreen display for user interface.

g) Must fit under an ADA compliant countertop, have a solid door standard, rear access port, and audible and visual alarms to include power failure, high/low temperature alarms, door ajar, condenser temperature, and low battery alarms.

h) Shall pair a variable capacity compressor (VCC) and natural hydrocarbon (HC) refrigerants to provide temperature uniformity, recovery, and stability, efficiently manage energy consumption.

i) Will include U.S. Environmental Protection Agency SNAP (Significant New Alternatives Policy) compliant refrigerants, Energy Star certified and meet the NSF/ANSI 456 Vaccine Storage Standard temperature performance requirements.

j) The unit must be purchased with the stacking kit, Model #400821-1 which includes the hardware and brackets to stack 2 units.

k) Dimension: 28.4”D x 24.30”W x 31.90”H

l) Quantity: 1

Manufacturer & Part Number:

Refrigerator U/C or F/S, 5 Cubic Feet – Helmer Scientific iSeries iLR105-GX (brand name or equal) Possible Capabilities:

a) Medical-grade refrigerator with advanced monitoring and control.

b) Has the technology capability compressor (VCC) and natural hydrocarbon refrigerants to ensure optimal temperature uniformity, recovery and stability, efficiently manage energy consumption and meet evolving environmental regulations.

c) Optimized temperature uniformity, recovery and stability create best environment for sample storage.

d) Quiet operation

e) Storage Volume 5.3 cu ft (150 L)

f) Temperature Range +2°C to +10°C

g) Audible and visual alarms include power failure, high and low temperature alarms, door ajar, condenser temperature, and low battery

h) Solid door standard

i) Adjustable powder-coated shelves

j) Rear access port

k) Fits under standard ADA compliant countertop

l) Set-Point +4°C

m) Energy Star

n) Dimension: 27”D x 24”W x 31”H

o) Quantity: 3

Manufacturer & Part Number:

Possible Capabilities:

Refrigerator, Chest, Large – TempArmour Vaccine Refrigerator BFRV84 (brand name or equal)

a) TempArmour Vaccine Refrigerator (Model BFRV84)

b) Must include and have these item below:

a. Temperature stability and uniformity stays within 2-8°C (36-46°F) range up to 6 days when power cut (no batteries required) Phase Change Material (PCM) must lining for uniform temperatures

b. Chest configuration traps cold air

c. No Backup power, or remote monitoring required. Comprehensive organization system Pharmaceutical grade

d. Power : 1 10-120V - 60 Hz

e. Holds approximately 200 boxes of 10 x 0.5ml vials or 70 boxes of J0 single-dose syringes (based on typical manufacturer box sizes) Low power consumption

f. Includes ISO 17025-certified and calibrated data logger and min-max thermometer

g. Includes calibrated and certified Berlinger data logger (meets CDC and VFC requirements)

h. Includes 3 top baskets and 2 bottom baskets with color-coded handles with labels

i. Includes 1 small and 1 medium tray

j. Movable dividers, clip-on tags

k. Storage cartridges for vaccines and medications Magnetic organization chart

l. Magnetic envelope for document storage on outside of fridge

m. Dimension: 28”D x 38”W x 35”H

n. Quantity: 2

Manufacturer & Part Number:

Refrigerator, Chest, Small – TempArmour Vaccine Refrigerator BFRV36 (brand name or equal) Possible Capabilities:

a) TempArmour Vaccine Refrigerator (Model BFRV36)

b) Must include and have these item below:

a. Temperature stability and uniformity stays within 2-8°C (36-46°F) range up to 4 days when power cut (no batteries required)

b. Must be Pharmaceutical grade

c. Phase Change Material (PCM) must lining for uniform temperatures

d. Chest configuration traps cold air

e. No Backup power, or remote monitoring required.

f. Comprehensive organization system

g. Power : 1 10-120V - 60 Hz

h. Holds over 130 boxes of 10 x 0.5 ml vials or 30 boxes of 10 single dose syringes (based on typical manufacturer box sizes).

i. Low power consumption

j. Includes 1 large and 1 small hanging basket

k. Includes 1 small and 1 medium tray

l. Includes calibrated and certified Berlinger data logger (meets CDC and VFC requirements)

m. Includes movable dividers, clip-on tags

n. Includes storage cartridges for vaccines and medications

o. Includes ISO 17025-certified and calibrated data logger and min-max thermometer

p. Includes magnetic organization chart

q. Includes magnetic envelope for document storage on outside of fridge

r. Minimum 2-year parts and service warranty

s. Minimum 5-year compressor warranty

t. Dimension: 25”D x 26.5”W x 31”H

u. Quantity: 2

TRAINING: Contractor is to provide a one-time training at installation of equipment. Government will not require additional training.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.

Delivery 60 days ARO

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

(2) Is your company considered small under the NAICS code identified in this Sources Sought notice?

(3) Are you the manufacturer, authorized distributor, and/or can you provide equivalent solution to the items being referenced above?

(4) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

(7) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number.

(8) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solution you are providing information for available on your schedule/contract? Please state if all or some items are available on the contract.

(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items

(10) Please indicate whether your product conforms to the requirements of the Buy American Act?

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities statement illustrating your organization’s ability to meet the described salient characteristics or “equal to items” for planning purposes; show clear, compelling and convincing evidence that all “equal to items" meet all the salient characteristics.

(13) Please review salient characteristics and provide feedback or suggestions. If none, please reply as N/A.

(14) Please provide your SAM.gov Unique Entity ID/Cage Code number.

Responses to this notice shall be submitted via email to erica.perry-johnson@va.gov. Telephone responses will not be accepted. Responses must be received no later than Thursday, February 20, 2024, by 2 PM PST.

All responses to this Sources Sought notice will be used for planning purposes only. If a solicitation is issued as a result of the information provided from these sources sought notice, all interested parties must respond to that solicitation separately IAW the specifications of that solicitation announcement.

Responses to this Sources Sought notice is not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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Sources Sought Notice