36C24W25P0091_1.docx

SUBJECT*

Notice of Sole Source Award Contract Number: 36C24W25P0091

GENERAL INFORMATION

BASE NOTICE TYPE

SET-ASIDE

Activations Branch II 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Zachary Zottola Zachary.Zottola@va.gov

AWARD INFORMATION

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

ADDITIONAL INFORMATION

Award Notice Award Notice

DESCRIPTION

*= Required Field Award Notice Award Notice

DEPARTMENTOFVETERANSAFFAIRS

JustificationandApproval(J&A)For OtherThanFullandOpenCompetition(>SAT)

AcquisitionPlanActionID:

1. Contracting Activity:Department of Veterans Affairs (VA), Veterans Integrated Service Network(VISN)19,NetworkContractingOffice(NCO)19locatedat1011HonorHeights Dr, Muskogee, OK 74401, in support of VISN 19, Eastern Oklahoma Health Care System. VA2237:623-25-3-2455-0165.

2. Nature and/or Description of the Action Being Processed:The Eastern Oklahoma VA Health Care System has a requirement which needs justification and approval for a firm- fixedpricedpurchaseofTempTrakMonitoringSystembyawardingtoaService-Disabled Veteran Owned (SDVOSB) Sole Source at an estimated total price of$312,590.20.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:The Eastern OklahomaVAHealthCareSystemhasaneedtopurchaseaTempTrakMonitoringSystem. The estimated value of the proposed action is $ 312,590.20.

Equipment:

Services:

Request for Sole Source Justification Format

>SAT

VHAPG

Part 806.3

OFOC

Revision:

Effective Date: Acquisition ID#:

Page of 04/15/24

4. StatutoryAuthorityPermittingOtherthanFullandOpenCompetition:41USC §3304(a)(5),38U.S.Code§8127(c),asimplementedbyFAR6.302-5(Authorizedor Required by Statute). Contracting Officers may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR819.7009 (DEVIATION) up to $5,000,000. Check the specific VAAR clause used below:

(X)819.7008Solesourceawardstoacertifiedservice-disabledveteran-ownedsmall business; or ()819.7009Solesource awardstoa certifiedveteran-ownedsmallbusiness

5. Demonstration that the Contractor’s Unique Qualifications or Nature of theAcquisition Requires the Use of the Authority Cited Above (applicability of authority):41 USC §3304(a)(5), 38 U.S. Code §8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). Contracting Officers may use the non-competitive (sole source) proceduresauthorizedinVAAR819.7007or819.7008upto$5,000,000.Theauthoritycited above states that a Contracting Officer may award a contract to a verified SDVOSB concern using procedures other than competitive procedures provided–

(1) Theanticipatedawardpriceofthecontract(includingoptions)willnotexceed$5million.

(2) ThejustificationpreparedpursuanttoFAR6.302-5(c)(2)(ii)ispostedinaccordance with FAR subpart 5.301(d).

(3) TheSDVOSBconcernhasbeendeterminedtobearesponsiblesourcewithrespecttoperformance.

(4) Intheestimationofthecontractingofficer,acontractawardcanbemadeatafairand reasonable price that offers best value to the Government.

(5) ThisauthorityisusedjudiciouslyandonlywheninthebestinterestoftheGovernment.

(6) TheSDVOSBsource meetseligibilityrequirementsinVAAR819.7003;and

(7) Aprocurementrequirementestimatedtoexceedthelegislativethresholdof$5million is not to be split or subdivided.

6. DescriptionofEffortsMadetoensurethatoffersaresolicitedfromasmanypotentialsources as deemed practicable:It was revealed that TrillaMed LLC, is Copeland Cold Chain LP d/b/a Cooper-Atkins Sole “Authorized” OEM Service-Disabled Veteran Owned SmallBusinessdistributorforsaleofitsTempTrakTMwirelessenvironmentalmonitoring system. Authorized Distributor/Reseller letter/memo provided by manufacturer Copeland Cold Chain LP d/b/a Cooper-Atkins.

7. DeterminationbytheContractingOfficer(CO)thattheAnticipatedCosttotheGovernment will be Fair and Reasonable:

IndependentGovernmentCostEstimate(IGCE):

The IGCE prepared for this procurement was $312,590.20. The preparation of the IGCE involvedadetailedevaluationoftherequiredgoods/servicesandincludedabreakdownofall cost elements such as labor, materials, overhead, and profit.

QuoteProposalfromTrillaMedLLC:

TrillaMedLLCsubmittedaquoteproposalwithatotalestimatedcostof$312,590.20.Their proposal includes all necessary cost elements and aligns with the detailed requirements set forth in the contract solicitation.

ComparisonandEvaluation:

FairandReasonableDetermination:

ThecongruencebetweentheIGCEandthequoteproposalfromTrillaMedLLCconfirms that the pricing is fair and reasonable.

Conclusion:

Basedonthethoroughanalysisoutlinedabove,theContractingOfficer(CO)hasdetermined that the anticipated cost to the government for the contract with TrillaMed LLC is fair and reasonable. The pricing structure proposed by TrillaMed LLC aligns with the IGCE and market benchmarks, ensuring that the government receives value for money and will not exceed $5 million.

8. Description of the Market Research Conducted and the Results, or a Statement of theReasons Market Research Was Not Conducted:Market research was conducted in accordancewithFARPart10,wasconductedbyresearchofVetCertverifiedsourceswhich yielded 198 SDVOSB/VOSB potential qualified sources. This SDVOSB sole source, however, is being conducted under the authority of 41USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute) in which the Contracting Officer (CO) is permitted to use judiciously.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:Market researchwasconducted,anditwasrevealedthatTrillaMedLLC,isCopelandColdChainLP d/b/a Cooper-Atkins Sole “Authorized” OEM Service-Disabled Veteran Owned Small

Business distributor for sale of its TempTrakTM wireless environmental monitoring system. AuthorizedDistributor/Resellerletter/memoprovidedbymanufacturerCopelandColdChain LP d/b/a Cooper-Atkins.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:It was revealed that TrillaMed LLC, is Copeland Cold Chain LP d/b/a Cooper-Atkins Sole “Authorized” OEM Service-Disabled Veteran Owned Small Business distributor for sale of itsTempTrakTMwirelessenvironmentalmonitoringsystem.AuthorizedDistributor/Reseller letter/memo provided by manufacturer Copeland Cold Chain LP d/b/a Cooper-Atkins.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome anyBarriers to Competition before Making subsequent acquisitions for the supplies orservices required: TrillaMed LLC, is Copeland Cold Chain LP d/b/a Cooper-Atkins Sole “Authorized” OEM Service-Disabled Veteran Owned Small Business distributor for sale of itsTempTrakTMwirelessenvironmentalmonitoringsystem.AuthorizedDistributor/Reseller letter/memo provided by manufacturer Copeland Cold Chain LP d/b/a Cooper-Atkins.

12. Requirements Certification:I certify that the requirement outlined in this justification is a BonaFideNeedoftheDepartmentofVeteransAffairsandthatthesupportingdataundermy cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

13. ApprovalsinaccordancewiththeVHAPMPart806.3OFOCSOP:Recommendaward to TrillaMed LLC, Copeland Cold Chain LP d/b/a Cooper-Atkins Sole “Authorized” OEM Service-Disabled Veteran Owned Small Business distributor for sale of its TempTrakTM wireless environmental monitoring system.

a. ContractingOfficerCertification(required):Icertifythattheforegoingjustification is accurate and complete to the best of my knowledge and belief.

b. OneLevelAbovetheContractingOfficer(Required overSATbutnotexceeding $750K):Icertifythejustificationmeetsrequirementsforotherthanfullandopencompetition.