Amendment 2 RLP Changes and Answers to Requests for Information 1.pdf

AMENDMENT NO. 2

Department of Veterans Affairs (DVA)

Yukon, OK – Community Based Outpatient Clinic (CBOC) VA Request for Lease Proposals

No. 36C24W24L0078 A Service-Disabled Veteran Owned Small Business Set-a-Side Acquisition

As a reminder, this Request for Lease Proposal is a Veteran Owned Small Business Set Aside and the due date for all offers is Friday, August 23, 2024, at 5:00pm CST.

This is a Two-Part Amendment:

Part I:

Request for Lease Proposal Section 1.02 (A) has been changed and replaced as follows:

The Government is seeking a minimum 22,155 to a maximum of 26,586 ABOA SF of American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet (SF) of contiguous space within the Area of Consideration set forth below.

See Section 2 of the Lease for applicable ANSI/BOMA standards. ABOA SF minimum & maximum range is for existing buildings, if Proposal is a New Build, a minimum and maximum of 22,155 ABOA SF should be considered as meeting VA requirements.

Request for Lease Proposal Section 3.07 (A) (1) has been changed and replaced as follows:

The TI Allowance is $425 per ABOA SF (Tis are the finished and fixtures that typically take Space from the shell condition to a finished, usable condition.) The TI Allowance shall be used for the build-out of the space in accordance with the Government approved design intent drawings. All Tis required by the Government for occupancy shall be performed by the successful Offeror as part of the rental consideration, an all improvements shall meet the quality standards and requirements of this RLP package and its attachments.

Request for Lease Proposal Exhibit A – Lease Template VA Modified Section 1.08 (A) has been changed and replaced as follows:

The Tenant Improvement Allowance (TIA) for purposes of this Lease is $425.00 per ABOA SF. The TIA is the amount that the Lessor shall make available for the Government to be used for TIs.

Part II:

Responses to requests for information:

Question 1: RLP Section 3.07A1 identifies a Tenant Improvement Allowance (TIA) of $450 per

ABOA SF. Exhibit A – Lease Template section 1.08 identifies a TIA of $350 per ABOA SF. Exhibit A – Lease Template section 4.03A-H identifies an alternative way to determine the TI pricing. Please confirm the TIA amount that should be carried.

Answer 1: The correct TIA amount is $425 per ABOA SF. (See also Part I of this Amendment)

Question 2: Exhibit A – Lease Template notes the TIA value is to be amortized over the firm term of the lease. It then provides the option for The Government to reimburse all or part of the TIA through a lump sum payment. Is the intended reimbursement method currently known? If so, does The Government intend to reimburse the TIA via a lump sum payment or amortizing the payments.

Answer 2: The Government is currently anticipating paying the TIA through a lump sum payment. However, in the event the TIAs exceed the budgeted amount of approximately $425 per ABOA SF, The Government may, at its discretion, exercise its right to amortize the remaining cost in the shell rent in accordance with the Lease. (See also Part I of this Amendment)

Question 3: Exhibit A – Lease Template appears to require all of the following: LEED ID+C

Certified, Green Globes SI – One Green Globe, and LBC Interiors. Please confirm if the intent is to achieve all three of these ‘Green Building Rating Certifications’ or if the intent is to achieve one of the three listed ‘Green Building Rating Certifications’.

Answer 3: Exhibit A – Lease Template is simply a template of the standard lease that will be executed for this project once awarded. The Energy Requirements required for this project can be found on the RLP in Section 2.09.

Question 4: Does the minimum and maximum ABOA Square Footage apply to both existing buildings and new builds?

Answer 4: The Government has established the minimum and maximum range for existing buildings. However, there is a change to the RLP Section 1.02 if this is a new build The minimum and maximum are the same and equal to 22,155 as found in Amended Section 1.02. (See Part I of this Amendment.)

Question 5: Referencing RLP Page 2 1.05 (A) What are the boundaries of Center City?

Answer 5: The entire delineated area is considered part of the City Center for this RLP.

However, the required 150 parking spaces will be considered to meet the requirement for this RLP.

Question 6: The Program for Design in Exhibit B does not include Room Codes or Square Foot requirements for check-in area or kiosks. Per Quality of Space, paragraph 1.0.2 there is a requirement for millwork, glass, electric/telecom outlets, etc. Will you add Room Codes and Square Foot to the Program for Design for these areas.

Answer 6: The Program for Design is to be used as a guide as to The Government’s needs.

The specific space design will be determined during the build out phase.

Question 7: How many reception windows will be required?

Answer 7: The specific space design will be determined during the build out phase. The Government anticipates the need for reception windows for 3-4 receptionists as well as one for checking out.

Question 8: Will you confirm that overview and documentation of Tax Abatements is not required?

Answer 8: Confirmed. However, The Government reserves the right to request this information at a later date.

Question 9: Will you confirm that the paragraph regarding Real Estate Tax Adjustment is deleted from the Lease?

Answer 9: Confirmed. Exhibit A – Lease Template is simply a template of the standard lease that will be executed for this project once awarded. The Government does not dictate the terms of your offer. As stated in the RLP under section 5.03 The Government prefers firm fixed pricing.

Question 10: The RLP does not specify separate Volumes for Technical and Financial. Should they be submitted as one document.

Answer 10: There is no requirement regarding the formatting of the submission.

Question 11: Will room contents be provided Post Award?

Answer 11: The room contents will be determined during the build out phase.

Question 12: The Program for Design does not list Dental and Traditional Lab. Will you provide room codes and square footage requirements for these rooms?

Answer 12: These will be determined during the build out phase.

Question 13: Is the Med Storage Room the same as Medication Room?

Answer 13: The Med Storage Room may be used for Medications as well as other necessary medical items.

Question 14: The RLP says to omit GSA Form 527 sections III, IV, V and VI, but the ASR says to only omit section V. Which document takes precedent?

Answer 14: Offers submitted for this acquisition may omit sections III, IV, V and VI. However, The Government may request the inclusion of that information prior to award.

Question 15: The SF 330 is not addressed in the ASR, do the instructions in the RLP still apply?

Answer 15: Yes

Question 16: Seismic Safety was removed from the RLP, verify that seismic design is not required for this location.

Answer 16: Seismic design does not apply for this location.

Question 17: A Holding Room was not included in the Program for Design. Will you add Room

Codes and Square Footage for these areas?

Answer 17: The Program for Design is to be used as a guide as to The Government’s needs.

The specific space design will be determined during the build out phase.

Question 18: Should questionnaires be completed and returned direct to The Government, or can they be included in the proposal narrative?

Answer 18: The Government would prefer to receive the Questionnaires directly but will accept them included with the proposal.

Question 19: Attachment to GSA Form 1364 (in Excel format) is usually provided for assisting with calculations for Form 1364. Will this spreadsheet be provided?

Answer 19: The newest version of GSA Form 1364 no longer provides the described spreadsheet.

Question 20: For electronic transmission of the final proposal, will an email containing a link to a document share site be accepted?

Answer 20: No, if the documents are too large, separate emails will be accepted.

Question 21: What is the maximum amount of Rentable Square Foot allowed?

Answer 21: The maximum Rentable Square Foot allowed is determined by your common area factor based upon the ABOA Square Foot. (See also Part I of this Amendment)

Question 22: Is a loading dock required?

Answer 22: No

All other requirements remain unchanged.

------------------------------------------------- END OF RLP CHANGES ------------------------------------------- Authorized By:

Miranda Kloeppel, Leasing Specialist

Please sign below, acknowledging receipt of this amendment, and return to:

MIRANDA.KLOEPPEL@VA.GOV

OFFEROR NAME (printed)

OFFEROR SIGNATURE

mailto:Miranda.Kloeppel@va.gov