Amendment 2 to RLP.pdf

DEPARTMENT OF VETERANS AFFAIRS

AMENDMENT TO REQUEST FOR LEASE PROPOSAL (RLP)

1. RLP No.

36C24W23R0049

2. Amendment No.

3. Effective Date

07-14-2023

4. Page

Except as provided herein, all terms and conditions of the document referenced in item 1, as heretofore changed, remains unchanged and in full force and effect.

7. Name and Title of Signer (Type or Print)

8. Name and Title of Lease Contracting Officer (Type or Print)

Javar Whittington Lease Contracting Officer

9. Offeror

(Signature of Person Authorized to Sign)

10. Date Signed

11. United States of America

(Signature of Lease Contracting Officer)

12. Date Signed

07-14-2023

5. Issued By

36C24W

Department of Veteran Affairs

Lease Contracting Officer

Javar Whittington

6. Description of Amendment

Amendment 0002 is hereby issued to address the following;

A. Answers to bidder’s questions

B. All other terms and conditions remain unchanged.

RLP Amendment No.0002; 36C24W23R0049 PAGE 2 of 4

LESSOR: _______ GOVERNMENT: ____

Question 1:

Section 1.05 of the Lease, “Documents Incorporated in the Lease,” shows the following documents that were not included in those released via SAM.GOV; nor do they match Section 1.06, “List of RLP Documents,” in the RLP.

▪ Floor Plan

▪ Parking Plan

▪ Seismic Form C, Building Retrofit Pre-award Commitment

▪ Small Business Subcontracting Plan

▪ GSAR 552.270-33 Foreign Ownership and Financing Representation for High-Security Leased Space (This document is also not listed on Section

1.06 “List of RLP Documents”, but is referenced in Section Answer 1: The Lease exhibit in the RLP posting is attached for information purposes of what will be used as the Lease.

Question 2:

3.06 Item E of the RLP.

o Can contracting send out an amendment clarifying?

• RLP section 3.06

▪ Could contracting review items following line-item Q of section 3.06 of the RLP?

▪ We believe there is an unintentional formatting error that has caused some of the text to be deleted and not in line with the prior subsections.

o Could contracting send out an amendment clarifying section 3.06 of the RLP?

Answer 2: There was an error in section 3.06 below line Q, please see correct information below.

R. No later than the due date for final proposal revisions, the Offeror must submit to the LCO:

1. Evidence of an Energy Star® label obtained within the 12 months prior to the due date of final proposal revisions,

2. Offerors falling under a statutory exception must also indicate by the due date for final proposal revisions what cost effective energy efficiency and conservation improvements they are proposing to make.

3. If no cost-effective improvements can be made, the Offeror must demonstrate to the Government using the ENERGY STAR® Online Tools referenced in the RLP paragraph, entitled “ENERGY INDEPENDENCE AND SECURITY ACT,” why no energy efficiency and conservation improvements are cost effective. This explanation will be subject to review by the LCO. If the explanation is considered unreasonable, the offer may be considered technically unacceptable.

4. If the Offeror is claiming eligibility for additional time to obtain the Energy Star® label per sub-paragraph B of the RLP paragraph entitled “Energy Independence and Security Act,” then the Offeror shall provide such indication with its initial offer and also must provide by the due date for final proposal revisions evidence substantiating their claim for additional time to obtain the Energy Star® label and substantiating their capability of earning the Energy Star®.

5. For new construction, the Offeror need not submit anything regarding compliance with EISA by the date of final proposal revisions, but shall be required to produce prior to the issuance of a permit for building construction a Statement of Energy Design Intent (SEDI) using Energy

S. Evidence of seismic safety compliance as required in Section 2 of this RLP.

T. If applicable, information required under paragraph entitled “DUE DILIGENCE AND NATIONAL

ENVIRONMENTAL POLICY ACT REQUIREMENTS - RLP.”

U. If applicable, information required under paragraph entitled “NATIONAL HISTORIC PRESERVATION ACT REQUIREMENTS - RLP.”

V. If the Offeror requests any deviations, all deviations must be documented on Form 1364 in block labeled “Additional Remarks or Conditions with Respect to this Offer.” GSA at its sole discretion will make the decision whether or not to accept the deviation. Any deviations must be requested prior to the request for final proposal revisions. If the Offeror requests any deviations, GSA at its sole discretion will make the decision whether to accept the deviation.

W. If more than 5,000 square feet of land area is to be disturbed in order to meet the Government’s requirements, (as more fully described in the lease paragraph named ENERGY INDEPENDENCE AND SECURITY ACT, sub-paragraph (B)(1)(b)), a statement from Offeror that the Offeror is aware of and will comply with the specific Lease requirements concerning maintenance and restoration of the real property’s hydrology.

X. Information required under paragraph entitled “UTILITIES SEPARATE FROM RENTAL / BUILDING OPERATING PLAN.”

Y. GSAR 552.270-33, Foreign Ownership and Financing Representation for High Security Leased Space.

Z. FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, as applicable.

AA. A construction schedule giving the dates on which the various phases of permitting, design and construction (including principal categories of work) will be completed to coincide with the Government's required occupancy date and the milestones as outlined under the Lease.

AB. Due to COVID-19 pandemic conditions, an on-site physical tour of the offered Property may not be practical. At the LCO’s discretion, additional Offer submittals may be requested to include pictures, video(s), and/or a building representative conducting a walkthrough with a virtual or online meeting option provided by GSA. In these instances, additional guidance will be more particularly set forth by the LCO.

RLP Amendment No.0002; 36C24W23R0049 PAGE 3 of 4

AC. See Paragraph entitled “SWING SPACE – RLP” for additional submittal requirements, which include a swing space plan and swing space schedule.

Question 3:

• RLP section 3.09

▪ Currently it shows intentionally deleted. The lease reads as if the intent is to have a BSAC allowance.

o Could contracting send out an amendment clarifying BSAC?

Answer 3: This was intentionally deleted, want all Security Level 2 requirement in your Shell and TI cost (no sperate breakdown for BSAC).

Question 4:

• ASR section 1.2 Design Team Qualifications

▪ Where would contracting like these documents incorporated into the proposal? We were unable to locate in section 3 or 4 of the RLP.

o Could contracting send out an amendment clarifying where they would like these documents incorporated into proposals?

Answer 4: Design Team credentials will be the responsibility of the successful bidder/lessor the Lease is awarded to.

Question 5:

• ASR section 1.3

▪ Could the VA provide GSA FORM 527? We could not locate it in the RLP package exhibits.

▪ Is this a new leasing requirement document?

o Could contracting send out an amendment clarifying ASR section 1.3?

Answer 5: This is the responsibility of the successful bidder/lessor the Lease is awarded to; the form will be provided after.

Question 6:

• ASR section 2.2.3

▪ States the facility name of Vinita Community Based Outpatient Clinic.

o Is this correct name for this project?

Answer 6: This is an example, Facility is yet to be named

Question 7:

• ASR section 4.1.10

▪ This section is referring to fencing or walls and gates. We were unable to locate where specifically the VA is requesting these items. Ex) Staff parking, whole property, etc.

o Could contracting send out an amendment clarifying where they would like fencing or walls and gates?

Answer 7: This is the responsibility of the successful bidder/lessor the Lease is awarded to. Compliance with the VA Real Property Policy Memorandum 2018-02 Physical Security Standards for Leased Facilities (Existing Space and Lease Construction Projects), dated 26 February 2018, risk assessments for the lease properties were conducted per “The Risk Management Process: An Interagency Security Committee (ISC) Standard dated August 2013, update 2016”.

Question 8:

• ASR section 7.7.7

▪ How many locations need cable television? This impacts operational pricing.

o Could contracting send out an amendment clarifying number of locations for television services.

Answer 8: This will be discussed after award of Lease with the successful Bidder / Lessor.

Question 9:

• ASR section 8.1 & 9.0.2 & Lease 6.01

▪ Operational hours shown in all three locations of the RLP package are inconsistent. 8.1 shows 7:00AM – 5:00PM. 9.0.2 shows 6:30am. Lease 6.01 shows 7:00am- 6:00pm o Could contracting send out an amendment clarifying operational hours?

Answer 9: Weekday hours of operation: 7:30am to 5:00pm

Question 10:

• ASR 9.0.2

▪ States: The Lessor shall ensure that sufficient employees are available to prepare the clinic to see patients at 6:30 AM, to be available to clean up spills, keep the public and specimen collection toilet rooms clean, and keep the toilets stocked with sufficient paper products and soap.

o Could contracting send out an amendment clarifying if the VA is looking for a full-time cleaner on site or a full time cleaner on call?

Answer 10: The bulk of the cleaning service should be accomplished between the hours of 5:30 pm and 12:30 am in preparation of the next morning.

Question 11:

• ASR 9.0.2

▪ Subsection 7 talks about terminal cleaning and supplies. Does this section fall under special event cleaning or is the VA asking for special additional pricing for this?

o Could contracting send out an amendment clarifying?

Answer 11:Supplies and cleaning will be covered in the Lease after award.

RLP Amendment No.0002; 36C24W23R0049 PAGE 4 of 4

Question 12:

• ASR 9.0.6.19

▪ Can the VA provide the 4 design layouts for arranging/rearranging conference room? Where would the VA like this pricing to fall under? Shell, operational or other?

o Could contracting send out an amendment clarifying ASR 9.0.6.19?

Answer 12: VA staff can handle the conference room arrangement for special occasions as needed.

Question 13:

• ASR 11.0

▪ Can the VA provide the mandatory forms indicated in Table 1? Do these requirements apply to leasing?

o Could contracting send out an amendment clarifying this requirement?

Answer 13: This is the responsibility of the successful bidder/lessor the Lease is awarded to; the forms will be provided after.

Question 14:

• ASR 13.0

▪ Please clarify what the role and responsibilities will be for the IEHA certified Executive Housekeeper for proper bidding purposes.

▪ Will they need to be physically present or only available during operating hours?

▪ Does this requirement apply to leasing?

o Could contracting send out an amendment clarifying the IEHA certified Executive Housekeeper need?

Answer 14: This will be discussed after award of Lease with the successful Bidder / Lessor.

Question 15:

• ASR 13.0

▪ Is providing the Government with required immunization records of employees a condition for the VA or a contingency of the lease?

▪ What immunizations are necessary to provide a record of, to be deemed a fulfillment of this requirement?

▪ Does this requirement apply to leasing?

o Could contracting send out an amendment clarifying the immunization records of employees?

Answer 15: This was listed in error.

Question 16:

Is the total TI in the 1364 form including the lesser allowance and government contribution?

Answer 16:Please see section 3.07 of RLP

Question 17:

Are medical supplies or maintenance on the equipment part of the contract that needs to be covered in the proposal?

Answer 17: No

Question 18:

Is the expense of medical equipment part of the build out?

Answer 18: No

Question 19:

Does utilities and janitorial services need to be included?

Answer 19: Yes