Miles City CLC Agency Specific Requirements 01.17.2023.pdf

Agency Specific Requirements (ASR)

Miles City Community Living Center (CLC)

Project Type: Build-to-Suit

DATE: 1/10/2023

Table of Contents:

Section 1. Executive Summary

Section 2. Program for Design (PFD - SEPS Report)

Section 3. Small House Model Design Guide, Proposed Blocking Plan

Section 4: Agency Specific Requirements (ASR)

Section 5. Design Guide References

Section 6. U.S. Department of Veterans Affairs Office of Information and Technology IT

Operations and Services Solution Delivery – Inside Plant Information Systems Specifications

Section 1. Executive Summary

The current Miles City Community Living Center (CLC) is reaching current building end of life.

The Montana VA (MTVHA) is proposing a build to suite leased CLC facility based on the “Small

House Model” VA design guideline.

Section 2. Program for Design (PFD - SEPS Report)

PROGRAM FOR DESIGN - MILES CITY COMMUNITY LIVING CENTER

Functional Area Room Room Code Qty

Unit

Area

CLC HOME

Waiting/Reception Desk/MSA for

Outpatients WTG08 1 170

CLC HOME Living Room DAYR1 1 400

CLC HOME Dining Room Combined FSCD1 1 360

CLC HOME Consult Room Scheduled CONS1 1 120

CLC HOME Shared Home Office Residents OFA04 1 120

CLC HOME Storage, Home SRPB1 1 200

CLC HOME Toilet, Resident/Visitor TLTU1 1 80

CLC HOME Bedroom Resident BRNP1 15 250

CLC HOME Toilet/Shower, Resident Bedroom Patient TLTS2 15 80

CLC HOME Bedroom Special Care BRBA1 2 300

CLC HOME

Toilet/Shower, Special Care Bedroom

Patient TLTS2 2 100

CLC HOME Bathing Suite/Salon TUB01 1 220

CLC HOME Toilet, Bathing Suite TLTU1 1 80

CLC HOME Utility, Hair Care Shop/Salon JANC1 1 40

CLC HOME Laundry Room LAUN1 1 120

CLC HOME Storage, Clean Linen UCCL1 1 40

CLC HOME Utility Room, Soiled USCL1 1 80

CLC HOME Workroom, Team Charting for Staff WKTM1 1 240

CLC HOME Medication Room/Omnicell CSMR3 1 80

CLC HOME Toilet, Staff TLTU1 1 80

CLC HOME Vestibule, Delivery LOB02 1 50

CLC HOME Prep Kitchen/Servery 1 200

CLC HOME Pantry SRS01 1 60

CLC HOME Oxygen Storage 1 100

CLC HOME Housekeeping Aids Closet JANC1 2 80

COMMUNITY

CENTER

Waiting/Reception Desk/MSA for

Outpatients WTG08 1 190

COMMUNITY

CENTER

Chapel/Multi-Purpose

Activity/Conference Rm DAYR1 1 300

COMMUNITY

CENTER

Storage, Multi-purpose

Activity/Conference SRSE1 1 120

CENTER Exam/Consult Room EXRG0 1 120

CENTER Toilet, Public TLTU1 2 80

CENTER OIT Closet COMC1 1 100

CENTER Workstations, Administration OFA07 4 56

COMMUNITY

CENTER Copier Room RPR01 1 80

COMMUNITY

CENTER Locker Room, Staff Lounge

LR004,

SL001 1 250

COMMUNITY

CENTER Toilet, Staff TLTU1 1 80

COMMUNITY

CENTER Toilet/Shower, Staff TLTU1 1 100

CENTER Office, Nurse Manager OFA09 1 100

CENTER Kitchen/Servery IPK01 1 360

CENTER Exam/Treatment Room PT w/ Curtain EXRG3 1 120

COMMUNITY

CENTER Office, Medium with Windows to Gym OFA09 1 100

COMMUNITY

CENTER Physical Therapy, Exercise Gym PTEA1 1 660

CENTER Toilet, Patient TLTU1 1 80

CONNECTOR Connecting Corridor 1 160

Section 3. Small House Model Design Guide, Proposed Blocking Plan

1. Refer to Department of Veterans Affairs (VA) Office of Construction and Facilities

Management Standards contained in the Technical Information Library (TIL) for

Physical Security Design Manuals, Standard Details, Design Guides, Design Manuals, and other technical criteria standards. Site work and amenities need to conform to VA standards, with regards to items such as flag poles, exterior signage, and physical security requirement protections. OIT closet and related infrastructure will follow VA

OIT build Standards. All the aforementioned items can be found in the TIL Standards at the following link https://www.cfm.va.gov/til/

The Montana VA requests that the VA CLC be built and based on the Small House

Model Design Guide (rev March 2019) https://www.cfm.va.gov/til/dGuide/dgSHModel.pdf

Below is the Montana VA proposed blocking and space program adjacency plans for the

Community Center and Small House Single Model homes. Note: The Small House Model is intended to be flipped/turned/mirrored as need to fit the site and to connect to the

Community Center or another future Small House Model.

Section 4. Agency Specific Requirements (ASR)

1. Provide Oxygen Storage with access from both the exterior and interior. Exterior access preferred to be located from the Service side of the building, not front Entrance.

2. Provide a Central (Commercial Grade) Kitchen for meal preparation for Small House

Model distribution. Provide “Home like” kitchens in each respective Small House Model for serving and final food preparation from the Central Kitchen. The Small House Model will have a double oven, stove top, dishwasher, microwave, double sink, sink disposal and cabinet storage similar to a residence. The Central Kitchen design to be designed with commercial grade appliances and related food service equipment to support the entire CLC. Provide fire suppression systems as required for Central Kitchen and Small

House Model kitchens.

3. 10’ x 10’ minimum dimensions for the OIT Room.

4. Primary Mech/Electrical Rooms in each House and Community Center are required.

Secondary Mech/Electrical rooms are included for utility distribution.

5. A Building Service Room is required for the Community Center and Small House Model.

Building services are to include but not limited to the following services: Nurse Call, Duress Systems, Security Systems, Public Address Systems, Mass Notification System, Access Control Systems and any other system not allowed in the OIT Rooms per VA

Guidelines. These rooms may be incorporated into the Mech/Electrical rooms, but not the OIT Rooms.

6. Increase the amount of storage in the Small House Model as much as possible.

7. The hair salon is to be incorporated into the Bathing Suite/Salon. Provide (1) Salon chair and (1) hair wash/shampoo basin for use. Note, separate utility room is needed for vacuum equipment. Vacuum equipment could be stored in secondary Mech/Electrical rooms.

8. Laundry room: provide (4) stacked washer/dryers for resident use.

9. Montana climate requires the addition of connectors from the Small House Model to the Community Center. Connectors could serve as entry points for exterior patios, walkways, etc.

10. Montana VA requires Emergency Power. Assumption is a generator located outside/near the Community Center connected to Switchgear and Automatic Transfer

System to a central electrical distribution point feeding the Small House Model. Conduit pathways/duct bank shall be placed below the central corridors to the Small House

Model. Provide additional conduits as needed to facilitate any future expansion to the

CLC.

11. Utilize standard roof trusses and simple roof lines as much as possible.

12. Overhead track, patient lift system is required from bed to bath in each Patient Room.

Additional track may be required for Special Care Rooms for patient seating within the room.

13. A goal is to provide a “clean” front entry with no back of the house activities using the front door for deliveries and/or service activities. Pantry, oxygen storage, mechanical and electrical rooms are to be accessed from a "service" drive at the rear of the Small

House Model. Allow for ample parking space for maintenance and service activities.

Assume enough parking space to allow access for a service pick-up and trailer.

14. Dining Room and Living Room should be one continuous space with a demising feature, i.e., fireplace or similar. The "corridor" is contiguous to both the Dining Room and Living

Room and is to be considered part of each respective space and use.

15. The site should be a minimum of 5 acres with a focus on guest/visitor parking at each

Small House Model entrance. Provide a minimum of twenty (40) general parking stalls and the required ADA compliant stalls for the Small House Model.

16. The Lessor shall provide on-call janitorial housekeeping and maintenance (buildings, landscaping, snow removal) services (24/7) for the leased space, parking, public areas, entrances and all other common areas.

17. Lessor shall provide two ISP (Internet Service Providers) to the CLC for network distribution from the Community Center to the Small House Model. One ISP will be dedicated for VA Business wifi use and will terminate in the Community Center OIT

Room with structured cabling via conduit or cable tray (preferred) to the remaining

Small House Model.

The second ISP will be used for Public wifi access, cable/internet television connectivity and will be terminated in the Community Center Building Services Room with structured cabling via conduit or cable tray (preferred) to the Small House Model and Community

Center. Lessor to provide two separate wireless access point systems, (WAP) throughout the Community Center and each Small House Model for VA Business and

Public wifi use.

Section 5. Design Guide References

1. Refer to Department of Veterans Affairs (VA) Office of Construction and Facilities

Management Standards contained in the Technical Information Library (TIL) for

Physical Security Design Manuals, Standard Details, Design Guides, Design Manuals, and other technical criteria standards. Site amenities need to conform to VA standards, with regards to items such as architecture, structural design, sustainable design, site/civil design, flag poles, electrical, fire protection, HVAC, interior finishes, door types and door hardware, signage and wayfinding, and physical security and resiliency requirements. OIT closet and related infrastructure will follow VA OIT build

Standards. All the aforementioned items can be found in the TIL Standards at the following link https://www.cfm.va.gov/til/

Below is a list of common references and TIL links:

Alerts

(https://www.cfm.va.gov/til/alert.asp)

A/E Submission Instructions (PG-18-15)

(https://www.cfm.va.gov/til/aeDesSubReq.asp)

Architectural Accessibility and VA Barrier Free Design Standard (PG-18-13)

(https://www.cfm.va.gov/TIL/accessibility.asp)

Design Guides (PG-18-12)

(https://www.cfm.va.gov/til/dGuide.asp)

Design Manuals (PG-18-10) RE: Design Discipline Manuals

(https://www.cfm.va.gov/til/dManual.asp)

Master Construction Specifications (PG-18-1)

(https://www.cfm.va.gov/til/spec.asp)

Section 8. Flagpoles

VA TIL – MASTER CONSTRUCTION SPECIFICATIONS DIV 10 – Specialties, Section 10 75 00

(https://www.cfm.va.gov/TIL/spec.asp#10)

Exterior Signage

(https://www.cfm.va.gov/til/signs/Signage04-Exterior.pdf)

Interior Signage

(https://www.cfm.va.gov/til/signs/Signage09-Interior.pdf)

Equipment Guide List (PG-18-5)

(https://www.cfm.va.gov/til/equip.asp)

Fire & Safety

(https://www.cfm.va.gov/til/spclRqmts.asp#FS)

Equipment Guide List (PG-18-5)

(https://www.cfm.va.gov/til/equip.asp)

Physical Security and Resiliency Design Manual (PG-18-10)

(https://www.cfm.va.gov/til/dManual.asp#PSR)

Room Finishes, Door, and Hardware Schedule (PG-18-14)

(https://www.cfm.va.gov/til/spclRqmts.asp#room)

Safe Patient Handling and Mobility Design Criteria (PG-18-13)

(https://www.cfm.va.gov/til/topicSpecific.asp#SPHM)

Seismic (Structural) Design Requirements (H-18-8) https://www.cfm.va.gov/til/seismic.asp