36C24E27Q0007.docx
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- Solicitation number
- 36C24E27Q0007
About this file
This is a Special Notice announcing a Pre-Solicitation Notice for a sole source contract award. The Department of Veterans Affairs Veterans Health Administration Regional Procurement Office East intends to negotiate a sole source contract for five years (base year plus four option years) with Avidity Science, LLC, located at 819 Bakke Avenue, Waterford, Wisconsin, 53185, for preventative maintenance services of the Avidity/Hydropac AWS 2500 Pouch machine at the Joseph Maxwell Cleland Atlanta VA Medical Center. The equipment is proprietary and patented by the vendor, with parts and maintenance services exclusively supplied by Avidity Science, LLC, creating a sole source justification under FAR authority RFO 6.103-1 (Only One Responsible Source).
The pouch machine is critical to the Veterinary Medical Unit's operations, as it produces water pouches for housed animals. A service contract is necessary to ensure timely repairs and continuous water supply to the animals. The solicitation number is 36C24E27Q0007 with a response date of October 26, 2026, at 11:59 PM Eastern Time. The applicable NAICS code is 811210 (Equipment/Machinery Repair Services) with a $34.0 million size standard, and the Product Service Code is J065. No competitive solicitation will be posted to SAM.gov; interested parties may contact Contracting Officer Ms. Millicent Covert at millicent.covert@va.gov regarding this procurement, though the determination to conduct a competitive procurement remains solely at the Contracting Officer's discretion.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Preventative Maintenance for Hydropac AWS 2500 Pouch Machine |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 15215-1802 |
| SOLICITATION NUMBER* |
| 36C24E27Q0007 |
| RESPONSE DATE/TIME/ZONE |
| 10-26-2026 11:59 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Veterans Health Administration |
Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802
POINT OF CONTACT*
Contracting Officer Ms. Millicent Covert millicent.covert@va.gov (Calls shall not be accepted)
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a Pre-Solicitation Notice for the notice of intent to award a sole source contract. This is not a solicitation. Regional Procurement Office (RPO) - East intends to negotiate a sole source contract for 5 years (Base Year plus 4 Option Years) with Avidity Science, LLC, located at 819 Bakke Avenue, Waterford, Wisconsin, 53185, for preventative maintenance services for the Joseph Maxwell Cleland Atlanta VA Medical Center.
Background:
This requirement is for preventative maintenance of the Avidity/Hydropac AWS 2500 Pouch machine. This equipment is proprietary and patented by the vendor. Parts for repairs and maintenance are only supplied by this vendor so there is no possibility of utilizing another vendor for this procurement. This equipment is essential to produce water pouches for the animals housed in the Veterinary Medical Unit. A service contract is needed to ensure that timely repairs are made to ensure that the animals have a constant water supply.
Since the intent is to procure this on a sole source basis, no solicitation will be posted to SAM.gov Contract Opportunities. The applicable NAICS code is 811210, with a $34,0M size standard. The PSC is J065. The authority for this action is RFO 6.103-1, Only One Responsible source, and no other supplies or services will satisfy agency requirements.
Interested persons may contact the Contracting Officer via email at millicent.covert@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.
| *= Required Field |
| Special Notice |
Special Notice
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