36C24E26Q0100_1.docx
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- Attached to
- AN11--Research Support - Online Clinical Decision Support Tool Development and Maintenance
- Solicitation number
- 36C24E26Q0100
About this file
This is a Pre-Solicitation Notice announcing the Department of Veterans Affairs' intent to award a sole source contract to Evolvable Solutions, LLC for online clinical decision support tool development and maintenance. The Veterans Health Administration Regional Procurement Office East, based in Pittsburgh, Pennsylvania, intends to negotiate directly with Evolvable Solutions under FAR 6.302-1 to provide technical services for the Rehabilitation Research and Development Team at the Center for Limb Loss and Mobility (CLiMB) at VA Puget Sound Healthcare System in Seattle. The requirement involves developing a new web-based clinical decision support tool and maintaining the company's existing suite of online tools currently serving over 8,000 unique users across the VA healthcare system.
The justification for sole source award centers on Evolvable Solutions' unique qualifications and continuity requirements. The company's subject matter experts previously worked for Evergreen Design LLC, which developed the AMPREDICT, PROPREDICT, and SARC prediction models under the current contract (36C24E23P0149), expiring September 27, 2026. Because the new tool will integrate with the existing web portal maintained by Evolvable Solutions' programmers and requires complex algorithms and statistical integration across platforms, the government determined that only Evolvable Solutions possesses the specific expertise and institutional knowledge necessary to ensure consistent clinician access and proper implementation. The solicitation number is 36C24E26Q0100 with a response deadline of September 1, 2026, at 11:59 AM Eastern Time. Interested parties may submit capability statements to Contracting Officer Millicent Covert at millicent.covert@va.gov; however, the government retains discretion to proceed with sole source award regardless of responses received.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Research Support - Online Clinical Decision Support Tool Development and Maintenance |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 15215-1802 |
| SOLICITATION NUMBER* |
| 36C24E26Q0100 |
| RESPONSE DATE/TIME/ZONE |
| 09-01-2026 11:59 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| AN11 |
| NAICS CODE* |
| 518210 |
| CONTRACTING OFFICE ADDRESS |
| Veterans Health Administration |
Regional Procurement Office East Building 32 Suite 1A1111 1010 Delafield Road Pittsburgh PA 15215-1802
POINT OF CONTACT*
Contracting Officer Ms. Millicent Covert millicent.covert@va.gov (Calls shall not be accepted)
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Pre-Solicitation Notice for the notice of intent to award a sole source contract. This is not a solicitation.
Regional Procurement Office (RPO) – East Research and Development Contracting Division intends to negotiate on a sole source basis, pursuant to FAR 6.302-1, with Evolvable Solutions, LLC, 2231 Shadow Oaks Road, Sarasota, Florida, 34240-9327 for online clinical decision support tool development and maintenance to provide technical services for the Rehabilitation Research and Development Team at the Center for Limb Loss and MoBility (CLiMB), VA Puget Sound Healthcare System (Seattle).
There are very few web-based decision support tools, and even fewer tools that integrate tailored statistics and complex algorithms across platforms. Over the years, Evergreen Design LLC has created several complex online tools that are utilized daily for VHA nationwide. Specifically, Evergreen Design has worked with the Seattle Research & Development team and created an assemblage of online tools, which currently serves over 8000 unique users in clinical context. The owner of Evergreen Design has retired, and the subject matter experts under Evergreen Design formed Evolvable Solutions, LLC. With its combination of software engineering and web-development skills specific to decision aids and decision support tools, Evolvable Solutions’ experience and ability to overcome implementation issues will help ensure that the final product can and will be used in a clinical context.
The AMPREDICT, PROPREDICT and SARC prediction models were developed under Contract 36C24E23P0149, which is in its third year of performance and will expire 9/27/2026. Given that the proposed new tool would be developed and accessed from the web portal already created and maintained by the programmers under the current contract, it is integral that Evolvable Solutions creates the new tool, as well as provide continued maintenance of the R & D team’s suite of tools, such that clinician access remains consistent and uncompromised across all tools.
This is a notice of intent and is not a request for competitive quotes; however, any responsible source who believes they are qualified to meet this unique need may submit a capability statement to the contracting office no later than Tuesday, September 1, 2026, 11:59AM Eastern Time. Interest/capability statements may be sent to Millicent Covert at millicent.covert@va.gov. No telephone responses will be accepted. A determination not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.
| *= Required Field |
| Special Notice |
Special Notice
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