S02.36C24E23Q0158_Combined Synopsis Solicitation - Gift Card Services - SD VAMC.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Gift Cards for Research Incentive - VA San Diego Health Care System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 15215-1802

SOLICITATION NUMBER* 36C24E23Q0158

RESPONSE DATE/TIME/ZONE 07-26-2023 11:59 EASTERN TIME, NEW YORK,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* AN14

NAICS CODE* 459420

CONTRACTING OFFICE ADDRESS Veterans Health Administration

Regional Procurement Office East

Building 32 Suite 1A1111

1010 Delafield Road

Pittsburgh PA 15215-1802

POINT OF CONTACT*

Contracting Officer

Ms. Millicent Covert millicent.covert@va.gov

(Telephone calls will not be accepted)

PLACE OF PERFORMANCE

ADDRESS Vendor's appropriate location

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the solicitation number is 36C24E23Q0158. The government anticipates awarding a Firm-Fixed Price, Indefinite Delivery/Indefinite Delivery contract resulting from this combined synopsis/solicitation. This solicitation is issued as a 100% set aside for small business concerns. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at www.acquisition.gov.

STATEMENT OF NEED (SON)

1.0 CONTRACT DESCRIPTION AND REQUIREMENTS

The Regional Procurement Office (RPO) - East has a requirement to purchase gift card services. The gift cards will be given as participant incentives in VA health services and clinical research grants at the VA San Diego Health Care System. A firm-fixed price contract will be awarded for the purchase of services in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the Offeror’s best terms for cost/price and technical capabilities of the requirement. The government reserves the right to award without discussions.

1.1 PRICING

The Offeror shall submit price quotes for the required services to the specifications listed in Section 1.2 below. Please enclose the established price list and description of capabilities and product specifications for the requirement. Items offered that are brand name or equal shall identify items as being on GSA schedule and reference the contract number.

Note: The Offeror should include a description of any support services in the technical quote.

1.2 GENERAL INFORMATION

Requirement: Gift Card Services for Research Department

Interested parties must be able to provide gift cards with the following conditions:

1. Gift cards shall:

• Have no expiration date

• Not be limited to any one store, an exception must be approved by project manager

• Not to be limited to one use

• Have a 5-year contract so that gift cards can be ordered in smaller batches

(indefinite delivery)

• Not include a fee on the card, fee should be paid separately, and not exceed $1.50 per card http://www.acquisition.gov/

2. Minimum order per year:

120 $50 Amazon gift cards

81 $75 Amazon gift cards

240 $25 CVS gift cards

152 $40 CVS gift cards

380 $10 Target gift cards

152 $25 Target gift cards

76 $50 Target gift cards

3. Orders shall be delivered by handler of choice with tracking within 14 days of task order placed.

Additional Information:

• There is no incumbent for this solicitation.

• Estimated number of cards required for the bid year is unknown. The list provided is a minimum requirement only.

• Visa or MasterCard gift cards may be acceptable as opposed to individual store cards.

• The contractor/source may be located outside of California as long as there is no extra charges for shipping or other surcharge.

• Cards may be purchase in bulk. Cards will be provided at the project level to avoid change in IRB protocols.

• Data regarding disbursed gift cards will be handled by research team.

The evaluation of quotes and the determination as to the equality of the products shall be the responsibility of the Government and shall be based on information provided by the Offeror. The Government is not responsible for locating or securing any information not provided in the quotation by the Offeror. To ensure that sufficient information is available, the Offeror must furnish, as a part of the quote, all descriptive material necessary for the purchasing activity to determine whether the products meet the salient characteristics of this requirement. Vendors proposing to modify a product to make it conform to the requirements of this announcement shall include a clear description of the proposed modification and clearly mark any descriptive material to show the proposed modification. Offers that do not have descriptive material will not be considered for award.

Quotes shall be submitted via email to millicent.covert@va.gov and Offerors must reference Solicitation 36C24E23Q0158 in the subject line of the email. Cut off for questions is Friday, July 21, 2023, no later than 12:00 PM, EST. No telephone request for information will be considered. Offer instructions can be found in Attachment A. Incomplete packages will be considered nonresponsive. All offers must be received by the closing date Wednesday, July 26, 2023, no later than 11:59 AM, EST.