36C24E22Q0262.docx

Special Notice Special Notice

GENERAL INFORMATION

Veterans Health Administration Regional Procurement Office (RPO) East 323 North Shore Drive, Suite 500 Pittsburgh PA 15212-5319

POINT OF CONTACT*

Contracting Officer Michael Haydo michael.haydo@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Veteran’s Administration (VA) Office of Research and Development, Regional Procurement Office – East in Pittsburgh, PA intends to negotiate on a sole source basis with Sophion Bioscience based in Bedford, MA on behalf of the West Haven, CT VA Healthcare System. The requirement is to provide a maintenance service contract for two Sophion Qube systems currently installed and in-use at the West Haven facility.

The manufacturer of the Qube system (Sophion Biosciences) offers a service contract to rapidly repair the instrument, as well as periodic preventive maintenance to insure normal operating specifications. We require a service contract to cover Qube-023 for a year. The manufacturer is the only qualified entity for system parts and personnel to provide the services.

Scope of Work: The selected Vendor shall provide onsite periodic maintenance on two (2) Qube automated electrophysiology instruments and verify they are working within specifications. The vendor will also provide onsite repairs if needed. The minimum required are:

· A minimum of two (2) maintenance visits per 12 month period from start of Contract. Visit PM1 at the time of signing and PM2 approximately six (6) months later

· All maintenance parts covered

· Spare parts beyond maintenance also included

· Labor included

· Sophion service engineer travel and accommodations included

· Software and user manual upgrades included

· Hotline support included

· Up to two days support by Application Scientist or another specialist, either on-site or remote, or for a Qube instrument:

converted to custom SW-development

· Application Scientist travel and accommodation covered

· Free access to training seminars at Sophion worldwide for up to Two (2) people

The requirement will take place at a VA facility West Haven, CT. The sole source is pursuant to FAR 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. This notice of intent is not a request for competitive proposals, however; any responsible source who believes it is capable of meeting the requirement may submit a capability statement and supporting documentation to the contracting office no later than Friday, August 26, 2022, (10:00 AM, EST). Interest/capability statements may be sent to Michael Haydo at Michael.haydo@va.gov. No telephone responses will be accepted. A determination not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.

Special Notice