36C24C27Q0005.docx

SUBJECT*

Lexi Drug Dental Database (VA-27-00009747)

GENERAL INFORMATION

SET-ASIDE

Regional Procurement Office Supplies and Services Division 1639 Medical Center Parkway, Suite 204

MURFREESBORO TN 37129

POINT OF CONTACT*

Contract Specialist Erich T. Hoffman Erich.Hoffman@va.gov

(216) 447-8300

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

The Department of Veterans Affairs (VA), Regional Procurement Office (RPO) Central Supplies and Services Division is currently conducting market research to locate qualified and interested potential sources to provide enterprise-wide access to requires a subscription to UpToDate LexiDrug for Dentistry, an existing commercial off-the-shelf (COTS) web-based, clinical point of care (POC) dental healthcare knowledge product that will be made available throughout the VHA healthcare system.

Complete responses to this notice will assist the VA in determining any potential set-aside for the requirement. Not providing all information requested in response to this notice may result in the VA being unable to determine a vendor potentially capable of satisfying the requirement and, subsequently, if the “rule of two” criteria is not met, a specific set-aside category may not be decided by the Contracting Officer. To qualify as a small business under a small business set-aside contract, the offeror must be considered a small business under the NAICS code assigned to the procurement.

NAICS Code. 519290 (size standard: 1,000 employees).

Requirements. See attached Draft Statement of Work (SOW).

Submittal Information. Contractors having ability to meet this requirement in its entirety, shall provide the following:

1. Entity Information:

Company Name and Address:

Point of Contact (POC) Name:

POC Email Address:

POC Phone Number:

UEI Number:

2. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify)

3. Are you an authorized reseller of the selected UpToDate LexiDrug for Dentistry listed above?

a. If yes, you must provide signed documentation supporting your authorization such as a notice from Wolters-Kluwer stating your company is an authorized reseller. The documentation shall be no more than two years old.

4. Does your company offer this service via a General Service Administration (GSA) contract?

a. If yes, provide the contract number or attach the contract to the response.

5. Describe in detail how your company will comply with the applicable Limitation on Subcontracting requirements (e.g., VAAR 852.219-75 for SDVOSB/VOSB set‑asides, FAR 52.219-14 for small business set‑asides). The response shall, at a minimum, address:

a. The percentage of the total contract value (excluding the cost of materials, as applicable) the prime will perform with its own employees.

b. The percentage of the total contract value that will be subcontracted to:

i. similarly situated entities; and

ii. all other subcontractors.

c. The percentage for labor, materials, and other direct costs, clearly identifying which portions will be incurred by the prime versus each category of subcontractor.

6. In addition to providing the information requested above, responding companies are encouraged to include any relevant information to confirm the company’s ability to meet the requirements outlined in this request.

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

It is requested that the above information be provided no later than Wednesday, November 4th 2026, 13:00 Eastern. Responses should be emailed to Erich Hoffman at Erich.Hoffman@va.gov All Email Correspondence for this project must reference the Sources Sought Number, Project Identifier and Project Title in the subject line of the email. Example:

Sources Sought Notice: 36C24C27Q0005 - UpToDate LexiDrug for Dentistry.

No phone calls will be accepted.

RESULTS INFORMATION: Sources Sought responses will not be returned, nor will respondents be notified of the Government's evaluation of the information received. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted under this Sources Sought.

DISCLAIMER: This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice.

*= Required Field

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STATEMENT OF WORK

CLINICAL POINT OF CARE DENTAL HEALTHCARE KNOWLEDGE PRODUCT

The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) requires a subscription to UpToDate LexiDrug for Dentistry, an existing commercial off-the-shelf (COTS) web-based, clinical point of care (POC) dental healthcare knowledge product that will be made available throughout the VHA healthcare system.

For this solicitation, this product’s emphasis is on patient-oriented dental information, dental treatment guidelines, evidence-based dental medicine, and patient health education resources. In addition, the resource needs to include drug alerts/interactions, drug ID resources, toxicology reports, MSDS sheets, drug calculators, and a mobile application interface.

VHA’s goal is to ensure uniform availability of high quality, clinical POC dental healthcare knowledge-based resources across the VHA system to improve clinical decision making.

Performance Period (12) twelve-month base period plus (4) four (12) twelve-month option periods.

1.1 Objectives

The desired goals of the nationwide provision UpToDate LexiDrug for Dentistry are as follows:

1.1.1 Providing nationwide access to standard knowledge-based clinical POC dental healthcare information resources.

1.1.2 Initiating a nationwide, centralized purchase to capitalize on the economies of scale offered by vendors.

1.1.3 Negotiating one license/contract thereby avoiding the costs and workload associated with multiple procurements.

1.1.4 Making this clinical POC dental healthcare knowledge product easily available to all VA staff to ensure consistent access at the bedside for all VHA dental health professionals and staff.

2.0 Scope of Work:

2.0.1 The vendor shall provide all sites on the VHA network with access to UpToDate LexiDrug for Dentistry. Access to a mobile application will be available to all VA staff. Authentication will be through IP address validation on an enterprise basis, through referral URLs, or through a single sign on or federated authentication process.

2.0.2 An unrestricted number of simultaneous users shall have immediate access from any web-enabled computer within VHA or any VA dental clinician’s mobile device that is able access the application. It is required that all authorized remote users with VPN access shall have access to the subscription database.

2.0.3 Currently there are approximately 170 VHA medical centers providing remote access through LibLynx authentication service. Products should have technical capability to include LibLynx authentication for remote users.

2.0.4 All site content and support of the web site is the responsibility of the contractor. This includes tech support to VHA users nationwide.

2.0.5 The products shall be accessible 24 hours per day, 7 days a week.

2.0.6 System downtime is minimal and VA project manager is notified when such occurs.

2.1 Information Scope

The Dental database subscription shall include:

2.1.1 Knowledge based information covering POC dental healthcare, for use by dentists, dental residents, and other point of dental care health providers.

2.1.2 Information that reflects current practice issues and supports clinical decision making including such information as drug effects on dental treatment (e.g., increased bleeding), usual dosage specific to dental conditions, dental drug identification and calculators, and local anesthetic precautions and interactions.

3.0 Formal Acceptance or Rejection of Deliverables

The Government will review each deliverable within 10 business days and provide comments. The contractor shall have five business days to incorporate the Government’s comments and make appropriate revisions.