36C24C19Q0035-0001002.xlsx
XLSX spreadsheet 14 KB Posted
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- Pre-Solicitation Notice/Tiered Evaluation Medical/Surgical Prime Vendor (MSPV 2. 0) Category: Laboratory
- Solicitation number
- 36C24C19Q0035
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36C24C19Q0035 0001 36C24C19Q0035 - Laboratory Supplies RFQ Q and A_FOR_AMENDMENT.xlsx
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36C24C19Q0035-Laboratory
| 36C24C19Q0035 - Laboratory Supplies | ||||||
| ID | Document | Page Number | Section Title | Paragraph Number | Quoter's Questions | Government Response |
| LAB.01 | RFQ | Just to clarify the due date of September 2nd is Labor Day. Will the due date be extended to September 3rd or remain as is? | The dates will remain as is. | |||
| LAB.02 | RFQ | Section II | It states that the PVs will use the exact price [the BPA established price] plus a distribution fee agreed upon between the PV and VA – In the MSPV Prime Vendor solicitation (36C10G19R0022) Statement of Work, Section 1 Scope B.1.e. says the distribution fee will be capped at 5% - can we expect that cap will apply? | This question is not applicable to this Supply RFQ. | ||
| LAB.03 | Quote Sheet | Based on the historical data, we found substantially different sales than was provided. We also found many products with historical sales that aren't on the requested item list. What is the VA's expectation of total number of products to be evaluated? Can the supplier provide its full product catalog appropriate for the category? If so, this will significantly increase the number of items to be evaluated compared to what was provided on the historical data list | The Historical data provided are for reference purposes only and should be seen as estimates. Quoters are welcome to submit all supplies that falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. Each item, should be entered as a new row on the Quoted Sheet tab in Attachment B. All quoted items require a Distribution Authorization Letter from the OEM, even if the quoter is a subsidiary of the company or the company is a subsidiary of the quoter's company. | |||
| LAB.04 | RFQ | Will clinical representatives be reviewing the products offered in this solicitation? | Yes. | |||
| LAB.05 | Quote Sheet | There are instances where "OEM Name" in the historical data does not match the "Supply Description" provided. For example OEM number 15-9604-8 has a "OEM Name" of Fresenius Medical Care, but has a Becton Dickenson "Supply Description". In this case BD is the actual OEM. (there are many other examples) How can the actual OEM or authorized supplier bid this product? | For supplies the quoter believes are incorrectly described in the historical data tab, the quoters are welcome to provide the supplies under the name they believe is correct. | |||
| LAB.06 | RFQ/Quote Sheet | Some products cross multiple solicitation categories as defined by the VA, can we offer products under multiple solicitations? For example, IV sets are requested in the needles and syringe solicitation, but there is a separate solicitation for IV & Irrigation Supplies. Because the solicitation responses are not necessarily released at the same time, we want to ensure the VA has coverage for these items. | Yes items can be quoted under multiple solicitations for which the items falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. Note that a item will only receive a BPA for only one category. | |||
| LAB.07 | RFQ | 11 | Section III. Work Requirements | C. | With the non-manufacturer blanket waiver and this additional Section III Work requirements language, C. Trade Agreement Act Requirements (applicable to Large Business), the use of "applicable to Large Business" opens a contracting loop hole for non-TAA approved items to be funneled through Small Business Suppliers. |
| Is the government's intent to use Small Business Suppliers to purchase Non-TAA products with or without a product waiver? If not, the “applicable to Large Business” should be removed and TAA requirements need to apply to "all" suppliers equally. | Please see the additional guidance in the Addendum to FAR 52.212-1, instructions to quoters where it defines what clauses/provisions are relevant with the tiers. | |||||
| LAB.08 | RFQ | What are the requirements for price changes? The solicitation does not provide direction? | Please see the Section II.C.3 Pricing Changes in the RFQ. | |||
| LAB.09 | RFQ | Section A8- states that "the government reserves the right to remove any supply from the MSPV product list upon 30 days' notice, resulting in cancelation of the BPA" is it the governments intent to cancel the entire BPA when one product is removed? | It is not the intent to cancel the entire BPA when on item is removed. | |||
| LAB.10 | RFQ/Clauses | The solicitation has two service of protest clauses; which clause supersedes in this solicitation? FAR 52.233.2 or VAAR 852.233-71? | The VAAR is a supplement to the FAR. | |||
| LAB.11 | RFQ | For products with existing TAA waivers, what is the MSPV 2.0 supplier submission requirements, review and approval process to accept the existing waivers? | No different submission, just include documentation of the existing waivers. | |||
| LAB.12 | RFQ | 6 | Section 4 | In consideration of section 4 on page 6, which excludes supplies already covered under the AbilityOne Procurement List from this solicitation, do organizations that currently sell products on the Procurement List through the AbilityOne program need to respond to this solicitation with products on the Procurement List in order to supply those products through MSPV 2.0? | No, at this time, VHA will not consider items currently awarded on the AbilityOne Procurement List. VHA is in collaboration with the AbilityOne Commission, VA Office of General Counsel and the VA Office of Small & Disadvantaged Business Utilization to analyze the market to develop a strategy to apply rule of two. AbilityOne vendors are welcome to propose items not currently on the Procurement List that are believed to be within scope of any category. | |
| LAB.13 | Quote Sheet | Medline is not the OEM for these items |
MEDLINE INDUSTRIES // BD364606H // TUBE VACUTAINER 8.5ML YEL ACD 364606
MEDLINE INDUSTRIES //BD367863H // TUBE VACUTAINER 6ML LAV EDTA 367863
MEDLINE INDUSTRIES // BD367962HH // TUBE VACUTAINER 4.5ML LT GRN PST 367962
| For supplies the quoter believes are incorrectly described in the historical data tab, the quoters are welcome to provide the supplies under the name they believe is correct. | ||||
| LAB.14 | RFQ | Volume I - Technical | Can you please provide further information or requirements needed for the Technical part? | Please see language in 52.212-2 |
| LAB.15 | Quote Sheet | Volume II - Price (Attachment B – Pricing and Product Document) | This file is password protected and we are not able to edit it. Can you please assist? | The file has built in macro validations that will alert and assist the user when they incorrectly enter data. This will minimize the need to have quotes resubmitted with corrections. The Quote Sheet is password protected to ensure these validation measures are not accidently corrupted. This will not prevent the user from filling out all fields required. |
| LAB.16 | RFQ | Volume III - Solicitation, quote, & Award Documents, Representations & Certifications | Can you please clarify what is needed as quote & Award Document, representations and certifications? | Quote bid sheet, and completed Reps & Certs 52.212-3 |
| LAB.17 | Quote Sheet | If we are providing an alternate cross for a Non-Medline item, where do we have to list this information as Attachment B only gives us the OPion of entering the data for items already found on Tab 2 (Historical Data).There is no other fields or columns provided where we can provide the information for the alternate OPion. Column E is only for OEM listed on Tab 2 (exact match but not for alternate OPion). | The Historical data provided are for reference purposes only and should be seen as estimates. Quoters are welcome to submit all supplies that falls in the scope of the RFQ's category description (see Attachment B, Historical data tab) that they are authorized to sell by the OEM. Each item, should be entered as a new row on the Quoted Sheet tab in Attachment B. All quoted items require a Distribution Authorization Letter from the OEM, even if the quoter is a subsidiary of the company or the company is a subsidiary of the quoter's company. | |
| LAB.18 | RFQ | If there isn’t a hyperlink for the product literature on the company’s website or catalog, what is the second OPion of submitting a product literature in column “S” on attachment B? Is it a must to have the item set up on the company’s website? | Please provide a hyperlink for product literature. We will not be accepting paper copies or PDF of product literature. | |
| LAB.19 | Quote Sheet | Where do we have to list the full suite of items application to each sub level? Please explain. | Provide all quoted supplies on the Quoted Supplies tab in Attachment B. All supplies can be listed together regardless of category sub level | |
| LAB.20 | RFQ | Section 10 | Section/Block 10 indicates 100% set aside for small business, yet page 39 indicates “tiered evaluations including large business concerns”. Are large business’ indeed eligible to respond? | Yes, large businesses are eligible to respond. Under the tiered evaluation approach, large businesses fall under Tier 4 |
| LAB.21 | RFQ | Is the intent that the 1338 lab items can be awarded as one BPA? Or multiple BPAs within the lab category? Perhaps one BPA per 18 sublevels? | There is no plan to limit the number of BPAs awards. |
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