36C24927Q0027.docx
DOCX document 59 KB Posted
- Attached to
- J061--TVHS Generator PM/Bank Testing Base+4
- Solicitation number
- 36C24927Q0027
About this file
This is a Request for Quotations (RFQ) for annual preventative maintenance and load bank testing services on power generators and fuel tanks. The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9 is seeking qualified contractors to provide these services under solicitation number 36C24927Q0027. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside contract with a base period plus four one-year options. The applicable NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a $19 million SBA size standard. Contractors must verify their SDVOSB status with the U.S. Small Business Administration's Small Business Search at the time of quote submission and award.
Quotations must be submitted using the provided pricing template, though contractors may submit alternative pricing documents if structured to allow for lowest price technically acceptable evaluation. The solicitation incorporates streamlined procedures for commercial items under FAR subpart 12.6 and applies standard FAR provisions including FAR 52.212-1 (Instructions to Quoters Commercial Items), FAR 52.212-2 (Evaluation-Simplified Acquisition Procedures), and FAR 52.212-3 (Offerors Representations and Certifications). The procurement is effective through applicable Federal Acquisition Regulations including FAC 2026-01, FAR Deviation APR 2026, VAAR Deviation OCT 2026, and related alerts and acquisition policy guidance. This announcement constitutes the only solicitation, and no separate written solicitation document will be issued.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SUBJECT*
TVHS Generator PM/Bank Testing
Base plus 4 Option Years
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 37129 |
| SOLICITATION NUMBER* |
| 36C24927Q0027 |
| RESPONSE DATE/TIME/ZONE |
| 12-09-2026 1200 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J061 |
| NAICS CODE* |
| 238210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 9
NCO 9
1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129
POINT OF CONTACT*
Contract Specialist Aye A. A. King adrian.king@va.gov
(615) 225-2990
PLACE OF PERFORMANCE
| ADDRESS |
| VA Tennessee Valley Healthcare System Murfreesboro |
Alvin C. York Campus
3400 Lebanon Road
Murfreesboro TN
| POSTAL CODE |
| 37129 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
(ii) This solicitation is issued as a request for quotations (RFQ) # 36C24927Q0027.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) FAR Deviation APR 2026 (eff. 04/23/2026) VAAR DEVIATION OCT 2026 (eff. 10/01/2026) VAAM Alert 26-01 (eff. 10/01/2025) Acquisition Policy Flash 27-02 eff. 10/01/2026).
(iv) This procurement is a 100% Service-Disabled Veteran-Owned Small Business Set-Aside. The associated North American Industrial Classification System (NAICS) code for this requirement is NAICS Code 238210 Electrical Contractors and Other Wiring Installation Contractors ($19 million dollars) SBA Size Standard. Business size status shall be listed and verified with the US Small Business Administration's Small Business Search at https://search.certifications.sba.gov/, at the time of quote submission and award.
(v) This is a base plus four one-year option service contract to provide annual preventative maintenance and load bank testing on power generators and fuel tanks as listed below. Below is a template for pricing. Contractors may provide their own pricing document, but it must be broken down to allow for lowest price technically acceptable determination.
(vi) The following solicitation provisions apply to this acquisition:
1. FAR 52.212-1, “Instructions to Quoters–Commercial Items” (Addendum attached)
2. FAR 52.212-2, “Evaluation-Simplified Acquisition Procedures”
3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (www.sam.gov registration is required to be complete at time of submission of response)
(vii) The following clauses are applicable to this acquisition:
1. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services and any addenda to the clause.
2. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services and regarding which, if any, of the additional FAR clauses cited in the clause are applicable to this acquisition.
(viii) Quotes are due December 09, 2026 by 12:00 PM CT. Quotes shall be submitted via email to: adrian.king@va.gov. Quotes received after this date and time will be considered late in accordance with FAR Provision 52.212-1 and will not be evaluated unless the Contracting Officer determines the late quote will be accepted IAW FAR 52.212-1(f)(2)(i)(A-C). Instructions are listed on page 20-21.
Quoters shall review the Statement of Work (SOW) below and provide pricing using the following Price/Cost Schedule.
A.1 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 2 Cummins Generator Serial # F100131582 PM Contract Period: Base POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 5 Kohler Generator Serial # SGM32CP73 PM
POP Begin: 01-01-2027 POP End: 12-31-2027
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 7 Generac Generator Serial #2068977 PM
POP Begin: 01-01-2027 POP End: 12-31-2027
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 8 Generac Generator Serial #2069467 PM
POP Begin: 01-01-2027 POP End: 12-31-2027
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator York Campus Bldg 16 Portable Generator Set Serial # 2082925 PM
POP Begin: 01-01-2027 POP End: 12-31-2027
LOCAL STOCK NUMBER: 2082925
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Portable CK power Generator set Serial # 115563-2016123198 PM
POP Begin: 01-01-2027 POP End: 12-31-2027
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 105 Cummins Generator Serial # L100175525 PM
POP Begin: 01-01-2027 POP End: 12-31-2027
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 112 Caterpillar Generator Serial # 1DZ07276 PM
POP Begin: 01-01-2027 POP End: 12-31-2027
LOCAL STOCK NUMBER: 1DZ07276
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 116 Cummins Generator Serial #P3405714
POP Begin: 01-01-2027 POP End: 12-31-2027
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator set 250kw/480V Ser #A110185070 EE # 115223. Perform annual maintenance service, fuel sample and quality test, 4 hour load bank testingas described in SOW
POP Begin: 01-01-2027 POP End: 12-31-2027
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus - Fisher House -Generac Generator set, 130kw Serial# 3014258895. Preform annual maintenance service, annual load bank as described in the SOW
POP Begin: 01-01-2027 POP End: 12-31-2027
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 2 Cummins Generator Serial # F100131582 PM Contract Period: Option 1 POP Begin: 01-01-2028 POP End: 12-31-2028 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
LOCAL STOCK NUMBER: F100131582
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 5 Kohler Generator Serial # SGM32CP73 PM
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 7 Generac Generator Serial #2068977 PM
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 8 Generac Generator Serial #2069467 PM
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator York Campus Bldg 16 Portable Generator Set Serial # 2082925 PM
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Portable CK power Generator set Serial # 115563-2016123198 PM
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 105 Cummins Generator Serial # L100175525 PM
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 112 Caterpillar Generator Serial # 1DZ07276 PM
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 116 Cummins Generator Serial #P3405714
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator set 250kw/480V Ser #A110185070 EE # 115223. Perform annual maintenance service, fuel sample and quality test, 4 hour load bank testingas described in SOW
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus - Fisher House -Generac Generator set, 130kw Serial# 3014258895. Preform annual maintenance service, annual load bank as described in the SOW
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 2 Cummins Generator Serial # F100131582 PM Contract Period: Option 2 POP Begin: 01-01-2029 POP End: 12-31-2029 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 5 Kohler Generator Serial # SGM32CP73 PM
POP Begin: 01-01-2029 POP End: 12-31-2029
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 7 Generac Generator Serial #2068977 PM
POP Begin: 01-01-2029 POP End: 12-31-2029
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 8 Generac Generator Serial #2069467 PM
POP Begin: 01-01-2029 POP End: 12-31-2029
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator York Campus Bldg 16 Portable Generator Set Serial # 2082925 PM
POP Begin: 01-01-2029 POP End: 12-31-2029
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Portable CK power Generator set Serial # 115563-2016123198 PM
POP Begin: 01-01-2029 POP End: 12-31-2029
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 105 Cummins Generator Serial # L100175525 PM
POP Begin: 01-01-2029 POP End: 12-31-2029
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 112 Caterpillar Generator Serial # 1DZ07276 PM
POP Begin: 01-01-2028 POP End: 12-31-2028
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 116 Cummins Generator Serial #P3405714
POP Begin: 01-01-2029 POP End: 12-31-2029
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator set 250kw/480V Ser #A110185070 EE # 115223. Perform annual maintenance service, fuel sample and quality test, 4 hour load bank testingas described in SOW
POP Begin: 01-01-2029 POP End: 12-31-2029
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus - Fisher House -Generac Generator set, 130kw Serial# 3014258895. Preform annual maintenance service, annual load bank as described in the SOW
POP Begin: 01-01-2029 POP End: 12-31-2029
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 2 Cummins Generator Serial # F100131582 PM Contract Period: Option 3 POP Begin: 01-01-2030 POP End: 12-31-2030 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 5 Kohler Generator Serial # SGM32CP73 PM
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 7 Generac Generator Serial #2068977 PM
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 8 Generac Generator Serial #2069467 PM
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator York Campus Bldg 16 Portable Generator Set Serial # 2082925 PM
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Portable CK power Generator set Serial # 115563-2016123198 PM
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 105 Cummins Generator Serial # L100175525 PM
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 112 Caterpillar Generator Serial # 1DZ07276 PM
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 116 Cummins Generator Serial #P3405714
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator set 250kw/480V Ser #A110185070 EE # 115223. Perform annual maintenance service, fuel sample and quality test, 4 hour load bank testingas described in SOW
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus - Fisher House -Generac Generator set, 130kw Serial# 3014258895. Preform annual maintenance service, annual load bank as described in the SOW
POP Begin: 01-01-2030 POP End: 12-31-2030
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 2 Cummins Generator Serial # F100131582 PM Contract Period: Option 4 POP Begin: 01-01-2031 POP End: 12-31-2031 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 5 Kohler Generator Serial # SGM32CP73 PM
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 7 Generac Generator Serial #2068977 PM
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 8 Generac Generator Serial #2069467 PM
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator York Campus Bldg 16 Portable Generator Set Serial # 2082925 PM
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Portable CK power Generator set Serial # 115563-2016123198 PM
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 105 Cummins Generator Serial # L100175525 PM
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 112 Caterpillar Generator Serial # 1DZ07276 PM
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus bldg. 116 Cummins Generator Serial #P3405714
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus Bldg 16 Cummins Generator set 250kw/480V Ser #A110185070 EE # 115223. Perform annual maintenance service, fuel sample and quality test, 4 hour load bank testingas described in SOW
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| 1.00 |
| EA |
| __________________ |
| __________________ |
York Campus - Fisher House -Generac Generator set, 130kw Serial# 3014258895. Preform annual maintenance service, annual load bank as described in the SOW
POP Begin: 01-01-2031 POP End: 12-31-2031
PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment
| GRAND TOTAL |
| __________________ |
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
A.2 STATEMENT OF WORK
Statement of Work Preventative Maintenance of Emergency Power Generators Tennessee Valley Healthcare System Murfreesboro
PART I: GENERAL
A. Introduction This requirement is to provide a base year +4 option years preventative maintenance service contract on the Emergency Power Generator Sets, fuel tanks at the Tennessee Valley Healthcare System (TVHS), for the Alvin C. York campus, 3400 Lebanon Pike, Murfreesboro, TN 37129, B. Scope of work The contractor is to provide manufacturer’s authorized/certified service technicians, transportation, equipment, maintenance parts, materials, tools to include any specialty tools and supervision to complete the generators manufacturer’s required preventative maintenance (PM) services and load bank testing of the generators to ensure proper and reliable operation of all the emergency generators at the Alvin C. York campus. Annual preventive maintenance services and load banks shall meet or exceed all manufacturer’s recommendations and National Fire Protection Association (NFPA 110) 0requirements. This contract will include the following items:
The contractor will provide annual inspections, preventive maintenance for the Installation and/or replacements of maintenance free lead acid battery on 30-month installation anniversaries (completed April 2025, October 2028, April 2031) for all emergency power generator sets included in the attached inventory. Maintenance free batteries are installed to meet all Occupational Safety and Health Administration and National Fire Protection Association requirements due to no eyewash stations available at any of the generator locations, maintenance shall be performed regarding all personnel safety, conductance testing vice specific gravity testing is acceptable.
Annual engine oil and oil filters, all fuel filters and coolant filter replacements.
Annual inspection and cleaning the exterior of the radiator, Annual fuel oil and engine crankcase oil samples and analysis to include any recommended corrective actions.
Engine air filter(s) replacements as recommended by the generator manufacturer or every three-year installation or replacement anniversary.
Five-year cooling system component replacement to include flushing of the radiator interior, replacement of antifreeze, belts, hoses, radiator caps, thermostat(s) and gasket replacement at 5-year installation or replacement anniversaries, please see Attachment C for due dates/completion dates.
The contractor is to perform annual load bank testing as specified in the Requirements section A.4 4 hour Load bank testing will be included at a 36-month interval due in April 2026 and April 2029, utilizing the building power as the primary load and supplementing the generator load with a load bank to exceed the National Fire Protection Association 110 8.4.9 requirement of 30% data tag rating (60-80% data tag rating combined – Veteran Administration requested). For the generator inventory, please see Attachment A.
C. Period of Performance Generator Load bank testing and annual preventive maintenance will be performed during the month of April for the Murfreesboro facility. Succeeding years.
D. Scheduling The Contractor will schedule with the Contracting Officer Representative. Unless scheduled with the Contracting Officer Representative, the generator maintenance work will be during normal working hours. Hours of work shall be from 7:00 am to 3:30 pm, Monday through Friday, excluding federal holidays. Overtime hours, post normal working hours, may be required in the performance of load bank testing to permit timeliness of completion. The Contracting Officer Representative contact information is provided in the contract documents.
E. Delivery The Contractor will coordinate the Preventative Maintenance with the Contracting Officer Representative or his designee. The Contractor will schedule the date and time with the Contracting Officer Representative a minimum of 14 Calendar days prior to accomplishing the work. Load banking the generators will be performed prior to the annual Preventive Maintenance services. Upon completion of the annual Preventative Maintenances the contractor shall perform a functional test of the generator set, the functional test will include switching of the duplexed RACOR fuel filtration systems during operational tests to ensure all air has been removed from the fuel filtration systems.
F. Progress and Compliance The Contractor will provide the Contracting Officer Representative professional, accurate, complete and consistent electronic Portable Document Format files of load bank tests and of the Preventative Maintenance reports. Reports to include any pertinent information necessary to ensure the generators are performing at manufacturer’s design specifications. Reports are due to the Contracting Officer Representative within ten working days upon completion of all load banks and Preventative Maintenance. All documents provided to the Veteran Administration shall meet and/or exceed the National Fire Protection Association 110 section 8.5 requirements and include the date of test repair or maintenance, identification of servicing personnel, notation of unsatisfactory conditions, corrective actions taken, manufactures recommended testing and clearly identify each piece of equipment with the Veteran Administration Electrical Equipment number first, Brand, kw size, model number and serial number etc.
The 36-month load bank testing requiring the use of the building load will clearly identify which transfer switch or transfer switch breaker initiated the test, identification of the Automatic Transfer Switch or breaker to be the Electrical Equipment number and circuit identifier of the switch selected, the test and the report to indicate that all associated transfer switches where activated, the duration of the test, any malfunctions determined throughout the load bank.
All load bank reports will include start time, generator phase voltage – line to line, phase amperage, power output frequency, engine water temperatures, oil pressures, exhaust temperatures, ambient air temperature and shall be recorded on 15-minute increments for the duration of the test. Any discrepancies noted in the documentation will be returned the contractor for corrective actions. The 36-month load bank test including the building load shall be performed the spring prior to the facilities triennial electrical testing year – coordinate with the Veteran Administration Contracting Officer Representative.
PART II: REQUIREMENTS
A. Annual inspection and service requirements in accordance with The National Fire Protection Association 110 requirements:
1. Fuel System
a. Change all fuel filter elements pertaining to the generators fuel delivery system including Racor fuel filters and the pre-filters on any installed day-tanks.
b. Obtain fuel samples from each generator fuel tank prior to load testing and annual PM services and test per National Fire Protection Association 110 requirements and generator manufacturer’s recommended American Society for Testing and Materials analysis, please see Attachment B.
2. Lubricating System
a. Perform engine oil sample and analysis – analysis report to Contracting Officer Representative s
b. Change engine oil
c. Change engine oil filter(s)
d. Change governor oil (if applicable)
e. Change governor oil filter (if applicable)
f. Inspect for restrictions and clean and tighten clamps/connectors as needed on the Racor crankcase ventilation system on all Tennessee Valley Health Care System generators with the crank case ventilation systems installed.
3. Cooling System
a. Change coolant filter(s)
b. Test antifreeze (add/inhibit as required)
c. Clean radiator, exterior
· 5-year intervals described in the inventory, contractor shall change all engine driven accessory belts, flush the radiator and replace the coolant, hoses, thermostats/gaskets and radiator caps.
4. Engine/Generator Operation
a. Provide appropriately sized resistive type load bank(s) cables, gender changers, etc. to perform National Fire Protection Association 110 (8.4.2.3 - 2019) load bank tests of each generator at not less than 50% of the Emergency Power Supply data tag rating for 30 continuous minutes and at not less than 75% of the Emergency Power Supply data tag rating for not less than 1 continuous hour, and at 100% Emergency Power Supply data tag rating for not less than 30 continuous minutes for a combined total of not less than 2 hours. Upon completion of load tests ensure a manufacturer recommended cool down run time is performed.
b. Load bank testing will include at a 36-month interval, a continuous 4 hour load bank test utilizing the full connected building power and supplementing load with a resistive load bank to meet National Fire Protection Association 110 (8.4.9.1- 8..4.9.5.2) at a minimum of 30% data tag rating (Veteran Administration required to perform load test at a total of 60-80% of Emergency Power Supply data tag rating combined) as required in National Fire Protection Association 110. Any generator set failing the required test shall be documented and the contractor will inform the appropriate campus Contracting Officer Representative.
B. Personnel and other requirements
1. The contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, subcontractors, subcontractor employees, suppliers and delivery personnel.
2. The contractor will provide proof of manufacturer’s authorized service technicians qualifications, certifications and years of experience (minimum of five years) working on emergency power generator sets and equipment to the Contracting Officer / Contracting Officer Representative prior to award of the contract. Certifications must represent at least one of the manufacturers listed in the inventory.
3. The contractor will be responsible for inspecting and acquire all equipment model numbers, serial numbers, check filter element and battery replacement dates prior to servicing the generators to ensure proper parts replacements, fluid quantities, fluid types are performed on schedule etc.
4. The contractor is required to check in with the Contracting Officer Representative prior to starting any maintenance on the generator sets. The contractor will visit the job sites prior to performing Preventive Maintenance to become familiar with the locations of the equipment with relationship to maintaining emergency power as necessary.
5. Parking will be arranged for contractor service vehicles at the York campus.
6. The contractor will date and indicate engine run hours on each filter element replaced during the service work.
7. The contractor will provide paper or electronic service tickets to the Contracting Officer Representative, indicating services provided to the generator set as well as any recommended repairs not covered under the service contract or warranty. The contractor is to record items replaced, mechanical measurements conducted, and fluid test results required by the manufacturer and provide those records to the Veteran Administration Contracting Officer Representative s by the end of each annual maintenance service period.
8. The contractor is responsible for the safe and proper handling of all associated parts, materials and fluids, new and replaced. Waste parts, materials and fluids are the responsibility of the contractor and shall be removed from the Veteran Administration and disposed of in accordance with the appropriate codes and standards.
9. Generator inventory is subject to change during the contractual period due to construction and will be dealt with on a case-by-case basis.
C. Warranty
1. All work, materials, and equipment provided with this work shall be warranted against defects in material and workmanship for a period of one year from the date of acceptance unless otherwise noted.
Attachment A Generator Inventory TVHS York Campus
| Location |
| Manufacturer |
| Size/voltage |
| Equipment # |
| York, Bldg. 2 |
| Cummins |
| 750KW/480V |
| EE110151 |
| York, Bldg. 5 |
| Kohler |
| 500KW/480V |
| EE135484 |
| York, Bldg. 7 |
| Generac |
| 230KW/208V |
| EE67324 |
| York, Bldg. 8 |
| Generac |
| 250KW/208V |
| EE72659 |
| York, Bldg. 16 |
| Cummins |
| 250KW/480V |
| EE115223 |
| York, Bldg. 105 |
| Cummins |
| 750KW/480V |
| EE111088 |
| York, Bldg. 112 |
| Caterpillar |
| 350KW/208V |
| EE72854 |
| York, Bldg. 116 |
| John Deere |
| 75KW/208V |
| EE60782 |
| York, Portable |
| Kohler |
| 180KW/208/480 |
| EE80976 |
| York, Portable |
| CK Power |
| 550KW/208/480 |
| EE155004 |
| Fisher House |
| Generac |
| 130KW/120/208 |
| EE#203463 |
Attachment B
Fuel Analysis – Annually Fuel analysis should include all generator manufacturers recommended fuel quality tests and all test required as stated in National Fire Protection Association 110. All test shall be in accordance with American Society for Testing and Materials diesel fuel testing and in accordance with American Society for Testing and Materials D 975 Requirements for Diesel Fuel Oils.
| Property |
| Test |
Method (*) Low Sulfur No. 1-D
| No. 1-D |
| Low Sulfur |
No. 2-D
| No. 2-D |
| No. 4-D |
| Flash Point, C-degrees, min |
| D 93 |
| 38 |
| 38 |
| 52 |
| 52 |
| 55 |
Water and Sediment, vol, max D 2709 D 1796
| 0.05 |
| 0.05 |
| 0.05 |
| 0.05 |
| 0.05 |
Distillation temperature, C-degrees, 50% vol recovered Min Max
| D 86 |
| 288 |
| 288 |
| 282 |
Kinematic viscosity, 40 degrees sCt
| D445 |
| 1.3 |
2.4 1.3 2.4
1.9 4.1 5.5
| Ash, % mass, max |
| D 482 |
| 0.01 |
| 0.01 |
| 0.01 |
| 0.01 |
| 0.1 |
| Sulfur, % mass, max |
| D 2622 |
| 0.05 |
| 0.05 |
| 0.05 |
| 0.05 |
| 2 |
Copper strip corrosion, 3 hr at 50-degrees, max rating
| D 130 |
| No. 3 |
| No. 3 |
| No. 3 |
| No. 3 |
| Cetane number, min |
| D 613 |
| 40 |
| 40 |
| 40 |
One of the following:
1) Cetain index, min
2) Aromaticity, % vol, max D 976 D 1319
Ramsbottom carbon residue on 10% distillation residue, % mass, max
| D 524 |
| 0.15 |
| 0.15 |
| 0.35 |
| 0.35 |
Attachment C
Generator Cooling System Services (5-year services) Belts, hoses, clamps, antifreeze, thermostats, gaskets and radiator caps
York Campus
| Bldg. 2 |
| Due April 2027 |
| Bldg. 5 |
| Due April 2030 |
| Bldg. 7 |
| Due April 2027 |
| Bldg. 8 |
| Due April 2027 |
| Bldg. 16 |
| Due April 2027 |
| Bldg. 105 |
| Due April 2027 |
| Bldg. 112 |
| Due April 2027 |
| Bldg. 116 |
| Due April 2027 |
| Kohler 180kw (portable) |
| Due April 2027 |
| CK Power (portable) New FY20 |
| Due April 2030 |
| Fisher house |
| Due April 2030 |
A.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:
INSTRUCTIONS TO QUOTERS
Submitting your quote: Submit your company’s quote by email the address specified on page 1 of this Request for Quotes (RFQ) utilizing either PDF or Microsoft Word file formats (8 Megabyte File Size Limitation) and with Subject “RFQ 36C24927Q0027 response”. Vendors shall submit only one quote. If a concern submits more than one quote all quotes may be rejected from that concern. Quotes received that do not contain all of the following information being requested may be considered unacceptable.
Submission deadline: Your quote must be received at the email address specified by the deadline specified on page 1. We will not consider any quote that we receive after the deadline unless we receive it before we issue an award and considering it will not delay the award. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day. All interested Parties are hereby advised that the Government shall not be responsible for late submissions, wi-fi/server interruptions related to the submission of a quote. It shall be the responsibility of each quoter to confirm receipt of quote with the Contracting Officer at the time of submission or prior to the close of the solicitation.
Terms and content of your quote: Quotes must be based on the terms of this RFQ. We may reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.
Information to be submitted:
The following information is required on your quote:
1. RFQ Number: 36C24927Q0027
2. CONTRACTOR ________________________________________ (Contractor’s Name)
3. ADDRESS ________________________________________(Street-City-State-Zip)
4. POINT OF CONTACT ________________________________________ (Name/Title/Phone/Email)
5. SAM UEI NUMBER ________________________________________
6. All quotes shall include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
7. Provide a statement that your company’s Offeror Representations and Certifications are complete in SAM.gov.
8. ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the synopsis solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
Add rows as needed.
The above amendment section must be filled-out in the event that an Amendment(s) is sent to the quoter or posted to www.sam.gov and must be returned with the RFQ package. Failure to acknowledge amendment(s) may constitute the rejection of the quote.
Award will be made to the quote determined to be acceptable, price reasonable, and is determined to lowest price technically acceptable (LPTA) to the government; all eligible quoters may submit quotes. All quoters must be registered in System for Award Management (SAM) at https://www.sam.gov at time quotes are due to be considered for an award of a federal contract. Registration must be complete and not missing any elements such as representations and certifications. To be eligible as a SDVOSB business size your company’s SBA registration shall include the appropriate NAICS code.
The Network Contracting Office 9 intends to award a Firm Fixed Price contract to provide annual preventative maintenance and load bank testing on power generators and fuel tanks at the Tennessee Valley Healthcare System (TVHS), for the Alvin C. York campus, 3400 Lebanon Pike, Murfreesboro, TN 37129.
All questions regarding this RFQ must be in writing and may be sent by e‐mail to adrian.king@va.gov .
VENDOR QUESTIONS: Questions must be received no later than 11/23/2026 @ 12:00pm CT. No further questions will be accepted after that date and time.
ANSWERS TO VENDOR QUESTIONS: Answers to vendor questions will be addressed in an amendment to Contracting Opportunities no later than 11/30/2026 5:30pm CT.
You are reminded that representatives from your company SHALL NOT contact any VA Medical Center personnel to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer by email.
A.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Technical Past Performance Price
(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
Page 1 of
File details come from the government source that posted it. Updated .