36C24926Q0330.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

Lexington VA Medical Center

Troy Bowling Campus

1101 Veterans Drive

Lexington KY

CONTACT INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Kristie Collins Kristie.Collins@va.gov 423-111-1111

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A PRESOLICITATION NOTICE – The Department of Veterans Affairs, Network Contracting Office 9, located at 1639 Medical Center Parkway, Suite 204, Murfreesboro, TN, 37129, anticipates issuing a solicitation “Request for Quotation (RFQ)” on or about 07/27/2026 for EQUAL or better Steam Sterilizers on behalf of the Troy Bowling Campus VA Medical Center, located in Lexington, KY.

SET-ASIDE: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) NAICS Code: 339113 – Surgical Appliances and Supplies Manufacturing SBA SIZE STANDARD: 800 Employees PSC: 6515 – Medical and Surgical Instruments, Equipment, and Supplies

Contractors claiming to be SDVOSB MUST be verified in Small Business Search at https://search.certifications.sba.gov/

GENERAL: This is a supply contract to deliver & install 3 sterilizers into existing footprint without complete stoppage of workload in the Sterile Processing Service (SPS).

Description of Use: The Lexington VA Health Care System needs 3 sterilizers for the primary SPS area at the Troy Bowling campus to reprocess reusable medical devices to support 8 operatories and 10+ surgery clinics.

Background: The existing sterilizers have reached end of life. Sterilizers must be replaced within the existing space and with current utilities.

1. Technical Specifications: Equipment shall meet the following specifications brand name or equal:

A. Can be operated and maintained within VHA Directive 1116(2) B. Can sterilize reusable medical devices in accordance with manufacturer’s IFU and VHA Directive 1116(2).

C. Steam sterilizers must fit within current space requirements and utilize current facility utilities. Vendors must visit site to verify this.

D. The vendor must provide any stainless-steel paneling that is needed to ensure finished space is in compliance with VHA Directive 1116(2).

E. Steam sterilizers must be pre-vacuum.

F. Steam condensate samples must be able to be taken from the steam sterilizers.

G. Steam filters must be included with each sterilizer.

H. The 2 larger sterilizers must be able to hold a minimum of 15 trays and a minimum of 375 pounds.

I. The 1 smaller sterilizer must be able to hold a minimum of 2 trays and a minimum of 75 pounds.

J. Steam sterilizers must have a user manual.

K. The 2 larger sterilizers must have external loading/transfer carriages.

L. Sterilizer carriages must be height adjustable and have at least 3 shelves, at least 2 shelves must be height adjustable.

M. Sterilizers must be able to process trays 7.5” tall.

N. The 1 smaller sterilizer must have at least 2 inner racks.

O. All items must be packaged in a way that prevents damage during shipment.

P. Delivery must be coordinated with installation as storage will be unavailable.

Q. All installation, configuration, and validation of equipment must be provided.

R. Vendor must be able to install units in a manner that does not cause a complete work stoppage for Sterile Processing.

S. Staff training provided on use and user level maintenance.

T. Items shall be shipped to:

Lexington VA Health Care System Troy Bowling Campus Attn: Rachel K Hall, 150BC 1101 Veterans Drive Lexington, KY 40502 NOTE: THE STEAM STERILIZERS MUST FIT WITHIN CURRENT SPACE REQUIREMENTS AND UTILIZE CURRENT FACILITY UTILITIES.

U. Items to be received are as follows brand name or equivalent:

Part #

GTIN: 00724995150518

2. Turnkey Services:

Proposal shall include all services required to (1) deliver, unbox, and set in place the new equipment; (2) uninstall, remove, and dispose of old equipment; (3) install, configure, and validate the new equipment; (4) provide end-user training; and (5) remove all packaging material and trash created by installation.

3. Period of Performance and Delivery Schedule:

Equipment delivery and installation should be scheduled with the SPS AO, SPS PSA, or SPS Chief within 10-12 weeks of award. Equipment shall be delivered in conjunction with the start of installation. Storage is unavailable.

4. Special Requirements:

· Integrity of the sterile processing department must be maintained at all times: utilizing barriers, PPE, etc. to maintain compliance. Vendor will be responsible for ICRA barriers.

· Equipment must fit within current space requirements and utilize current facility utilities.

· Site Visits are acceptable.

· Sterile Processing must remain in operation. Only one sterilizer at a time can be taken out of service for long periods. Two of the three sterilizers can be taken out of service if less than 3 days.

· Access panels must be maintained on both sides. Current sensors, switches, and shut offs must be maintained. Completed space must be compliant with Sterile Processing standards (e.g. no gaps/holes in wall, material can be cleaned/disinfected). Vendor is responsible for any additional stainless steel needed to fill gaps.

· Vendor will have an education specialist on-site on the day of installation for any questions on the function, use, and maintenance of the equipment. Formal training and training materials will be provided for 35 staff.

· All items will include a one-year warranty to cover all maintenance and malfunctions for the first year after installation.

5. Performance Standards:

All supplies and services should be provided in accordance with this SOW and applicable state, local, and federal laws.

IMPORTANT NOTICE:

VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [ ] In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIPlisted SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill in—check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:

(i) [] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer.

[ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).

[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

(iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA.

(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

END OF PRESOLICITATION NOTICE

Presolicitation Notice