S02 RFQ 36C24926Q0222 Fire Alarm.docx

36C24926Q0222

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

603-26-4-5093-0082

05-14-2026 Kristie Collins 423-461-7935 05-29-2026

5:00 PM

EDT

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

X

561210 $47.0 Million

NET 15

N/A

Department of Veterans Affairs Robley Rex VA Medical Center

800 Zorn Ave Louisville KY 40206 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135

See CONTINUATION Page This requirement is for Fire Prevention System Inspection & Maintenance Services for the Louisville VA Medical Center.

Questions in response to this RFQ must be received in writing to Kristie.Collins@va.gov no later than Monday May 25, 2026 at 5:00 PM Eastern. No further questions will be accepted after that day and time.

Quotes shall be submitted electronically through GSA eBuy no later than Friday, May 29, 2026 by 5PM Eastern.

See Section E.1 Evaluation of Quotes

This is 100% Set-Aside for Service-Disabled Veteran Owned

Small Business (SDVOSB).

SDVOSB MUST be verified on Small Business Search (SBS) at https://search.certifications.sba.gov/

See CONTINUATION Page 603-3660162-5093-854100-2580 010050190

Scott Dickey Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK (SOW)

Fire Prevention System Inspection & Maintenance Services Robley Rex VA Medical Center – 800 Zorn Ave, Louisville, KY 40206

Purpose:

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, management, and services necessary to inspect, maintain, repair, test, and monitor the facility fire alarm and fire suppression systems for the Robley Rex VA Medical Center (VAMC).

Contract Type & Structure:

1. Type: Firm-Fixed-Price (FFP) for preventive inspections/testing/monitoring and unscheduled repairs/non-standard services.

2. Period of Performance (PoP): Base Year + Four (4) Option Years. Options exercised at the Government’s sole discretion.

3. Options: FAR 52.217-9 (Option to Extend the Term of the Contract) and 52.217-8 (Option to Extend Services) apply.

4. Non-Personal Services: The Government will not exercise supervision or control over Contractor personnel. FAR 37.101 applies.

Place of Performance:

1. Robley Rex VA Medical Center, 800 Zorn Ave, Louisville, KY 40206.

Scope of Work

1. 24/7 Fire Sprinkler System Operability

a. The contractor shall ensure that the fire sprinkler system is always operable, except while being tested or repaired. It is essential that the contractor carefully schedule with the Maintenance Supervisor all non-emergency shutdowns of the sprinkler system and that Maintenance supervisor and safety manager are made aware of any instances where the system will be down for testing or service longer than 8 consecutive hours. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be refilled and verified that the protection has been restored.

2. 24/7 Fire System Monitoring Service

a. Contractor shall provide 24/7/365 monitoring for covered fire alarm systems via a UL 827-listed central station. The Contractor shall maintain connectivity and promptly resolve communication faults.

b. Contractor shall provide immediate response upon receipt of alarm and trouble signals, immediately notifying designated onsite personnel and follow VA-approved response protocols.

1. Inspection and Testing:

a. Contractor shall perform a full initial inspection and perform regularly scheduled functional tests of all covered systems per NFPA 72 and NFPA 25 (latest editions)

b. Contractor shall set baseline conditions, document initial deficiencies, and recommend corrective actions.

c. Within 30 days of award, contractor shall submit a 12-month schedule showing all quarterly and annual tasks for the Base Year. Also, for each following option year, 30 days prior, the contractor shall submit an annual schedule of inspections and testing for COR level review.

d. Contractor shall perform Recurring Preventive Inspection/Testing: Perform routine inspections, testing, and maintenance per NFPA 72/NFPA 25 frequencies and methods (e.g., weekly/monthly/quarterly/semiannual/annual; 3-year, 5-year tests as applicable). Provide test procedures, results, and tag/label systems after completion.

i. Quarterly: Communication test to alarm monitoring, select alarm function tests; valve inspections; tamper/supervisory signal verification.

ii. Semiannual/Annual: Full functional tests, flow tests, notification appliance tests, fire pump tests (weekly/monthly/annual per NFPA 25), backflow device tests (if in scope), and waterflow alarm tests.

iii. 5-year (as applicable): Internal pipe inspections, standpipe flow tests, Fire Department connections test, and other long-cycle tests.

e. Within 14 days of each completed inspection/test, provide written records (electronic PDF and editable source) including deficiencies, photos, test values, device lists, and repair cost estimates.

f. Damage: Repair any damage caused during normal testing at no additional cost to the Government.

2. Log Management & Reporting:

a. 24/7 Fire System Alarm Monitoring: Contractor shall create and maintain electronic logs of all signals and actions taken.

i. Monthly Reports: monthly monitoring summaries detailing incidents, signal counts by type, false alarm trends, response timelines, and any corrective actions.

b. Fire Alarm and water-based fire suppression systems: Contractor shall create and maintain electronic logs of actions taken.

i. Quarterly Reports: Including but not limited to: fire alarm control panels, initiating devices (smoke/heat detectors, manual stations), notification appliances, interface devices, releasing controls, sprinkler systems (wet/dry/preaction/deluge), standpipes, fire pumps, backflow preventers (where within scope), valves, and supervisory devices.

3. Repairs & Unscheduled Work:

a. Non-Standard Services: Services not listed as CLIN line items will be defined via individual purchase orders. Scope, qualifications, and cost shall be negotiated and authorized in writing by the CO prior to performance.

b. Repairs needed for Fire Protection System:

i. Contractor shall report deficiencies to the COR.

ii. Repairs and associated parts required for the fire alarm system and the fire suppression system will be considered as part of this contract. Each individual repair will be treated as a stand‑alone repair. The contractor must provide an itemized description, labor breakdown, and material list for every repair performed. Provide replacement parts within 24 hours unless otherwise authorized.

iii. Any single repair with an estimated cost greater than $5,000.00 will be considered beyond the scope of this contract. Such repairs may not begin until the contractor has received prior approval from the COR, and a separate purchase order has been issued. No work exceeding the $5,000.00 threshold may be started, scheduled, or billed without this authorization.

iv. Post-Repair Testing & Certification:

1. Perform required NFPA testing after repairs and provide written certification of completion.

v. Field Service Report:

1. Within 14 calendar days, contractor shall provide a Field Service Report with the cause of malfunction, components used, labor hours, and repair duration.

4. Inventory

a. Contractor shall perform a full initial inventory documenting manufacturer/model, location, serial numbers, firmware revisions (for addressable equipment), and inspection status.

b. The Government shall notify the Contractor of inventory changes.

Performance Requirements & Standards

1. Notifications:

a. Coordinate advance notifications to all relevant VA personnel prior to testing, including impairment plans and fire watch.

2. Code Compliance:

a. All work shall comply with NFPA 72/NFPA 25 (latest editions)—where those codes state “should,” it shall be interpreted herein as “shall.” Comply with local AHJ requirements.

3. System Operability:

a. Always maintain systems operable except during authorized testing/repair. For non-emergency shutdowns, carefully schedule with the Maintenance Supervisor and provide backup protection and fire watch when required.

4. Housekeeping:

a. Maintain neat, clean, and orderly areas; remove debris daily.

5. SDS/MSDS:

a. Provide current Safety Data Sheets (SDS) for all hazardous materials introduced into the building to the Maintenance Supervisor prior to use.

6. Quality Control Plan (QCP):

a. Submit a Contractor QCP within 30 days of award, detailing procedures, checklists, calibration practices, and internal audits aligned with NFPA and VA requirements.

7. Testing after repairs

a. All repairs shall be tested according to requirements of NFPA 25. A representative of the Government may witness testing. Notify the COR of the schedule for testing with sufficient notice to allow testing to be witnessed. Contractor must provide written certification that repairs are complete. The document shall also include the names and titles of the witnesses to the test.

7. KPIs (Minimum):

a. Critical response: Tech onsite ≤ 4 hours; completion ≤ 16 hours.

b. Non-critical response: Tech onsite ≤ 24 hours; completion ≤ 48 hours.

i. If the fire Sprinkler system cannot be repaired within forty-eight (48) hours, the technical specialist shall notify the COR with a schedule for completing the work, including a not-to-exceed cost (if applicable) and the time required. The schedule may be approved verbally but must be approved by the Contracting Officer before proceeding with the work. The schedule may be approved verbally.

c. Test record submission: ≤ 14 calendar days after completion.

d. Monitoring performance: 100% availability; notification latency ≤ 60 seconds from alarm receipt to first contact attempt.

e. Remedies: Failure to meet KPIs may result in corrective action requests, past performance impacts, and/or price reductions or nonpayment for nonconforming services as determined by the CO.

Qualifications & Personnel

1. Staffing:

a. Provide sufficient qualified personnel to perform all required work safely and timely.

2. Technician Qualifications:

a. NFPA 72/NFPA 25 qualified technicians; NICET Level II or higher (Fire Alarm/Sprinkler) or state journeyman credentials as applicable.

b. Addressable systems: Panel programming/modification personnel must be factory trained and currently certified for the specific system(s).

c. Provide technicians with recent documented experience in testing, repair, and maintenance of similar systems.

d. Maintain all required licenses, permits, and certifications required by local jurisdiction and AHJ.

3. Documentation & Identification:

a. Provide certificates of training, licenses, and permits for all new employees at least seven (7) days prior to starting.

b. Identification/Badges: Contractor must display identification badge while conducting work on facility grounds.

4. Safety/Hot Work:

a. Comply with OSHA and facility safety requirements. Obtain hot work permits as required.

5. Interim Life Safety Measures (ILSM):

a. When work affects life safety systems, implement ILSM per VA policy for health care facilities

Hours of Operation & Scheduling

1. Work hours: Work may be performed during normal business hours (8:00am to 4:00pm) with the exception of Federal Holidays and also when it does not interfere with hospital operations. If interference is anticipated, work shall be performed after hours or during designated maintenance windows as coordinated with the Maintenance Supervisor and COR.

2. Daily check-in/out: The Contractor shall report to the COR (Building Maintenance Section, Room B016, ext 55420) before and after any work performed each day. If work is not completed by 4:30 PM, provide a status update to the COR before 4:30 PM.

3. Impairments & Fire Watch: Plan and coordinate system impairments and fire watch in accordance with NFPA 25/NFPA 72 and VA Interim Life Safety Measures (ILSM) requirements for health care facilities.

Disputes

1. Scope disputes will be resolved by the CO; Contractor may file a claim under the Disputes clause (FAR 52.233-1).

Deliverables

Government & Contractor Furnished

1. Government Furnished Information (GFI):

1. Facility drawings, prior inspection/test reports, notification trees, and system inventory (Appendix A).

2. Contractor Furnished:

1. All labor, tools, equipment, lifts, test instruments (calibrated), PPE, consumables, and transportation.

References:

1. Applicable Standards & References:

2. NFPA 72 (National Fire Alarm and Signaling Code) – latest edition.

3. NFPA 25 (Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems) – latest edition.

4. UL 827 (Central-Station Alarm Services) for monitoring center; UL-listed equipment and services required where applicable.

5. Other applicable NFPA standards (e.g., NFPA 13, NFPA 20, NFPA 14 as relevant to suppression components).

6. OSHA safety regulations; local AHJ requirements.

7. VA Directives/VAAR clauses and VA cybersecurity requirements as specified herein.

VA INFORMATION CUSTODIAL LANGUAGE

1. The Government shall receive unlimited rights to data/intellectual property first produced and delivered in the performance of this contract or order (hereinafter “contract”) unless expressly stated otherwise in this contract. This includes all rights to source code and all documentation created in support thereof. The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General. The primary clause used to define computer software license (not data/intellectual property first produced under this contractor or order) is FAR 52.227-19, Commercial Computer Software License.

2. Information made available to the contractor by VA for the performance or administration of this contract will be used only for the purposes specified in the service agreement, SOW, PWS, PD, and/or contract. The contractor shall not use VA information in any other manner without prior written approval from a VA Contracting Officer (CO). The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General.

3. VA information will not be co-mingled with any other data on the contractor’s information systems or media storage systems. The contractor shall ensure compliance with Federal and VA requirements related to data protection, data encryption, physical data segregation, logical data segregation, classification requirements and media sanitization.

4. VA reserves the right to conduct scheduled or unscheduled audits, assessments, or investigations of contractor Information Technology (IT) resources to ensure information security is compliant with Federal and VA requirements. The contractor shall provide all necessary access to records (including electronic and documentary materials related to the contracts and subcontracts) and support (including access to contractor and subcontractor staff associated with the contract) to VA, VA's Office Inspector General (OIG), and/or Government Accountability Office (GAO) staff during periodic control assessments, audits, or investigations.

5. The contractor may only use VA information within the terms of the contract and applicable Federal law, regulations, and VA policies. If new Federal information security laws, regulations or VA policies become applicable after execution of the contract, the parties agree to negotiate contract modification and adjustment necessary to implement the new laws, regulations, and/or policies.

6. The contractor shall not make copies of VA information except as specifically authorized and necessary to perform the terms of the contract. If copies are made for restoration purposes, after the restoration is complete, the copies shall be destroyed in accordance with VA Directive 6500, VA Cybersecurity Program and VA Information Security Knowledge Service.

7. If a Veterans Health Administration (VHA) contract is terminated for default or cause with a business associate, the related local Business Associate Agreement (BAA) shall also be terminated and actions taken in accordance with VHA Directive 1605.05, Business Associate Agreements. If there is an executed national BAA associated with the contract, VA will determine what actions are appropriate and notify the contactor.

8. The contractor shall store and transmit VA sensitive information in an encrypted form, using VA-approved encryption tools which are, at a minimum, Federal Information Processing Standards (FIPS) 140-2, Security Requirements for Cryptographic Modules (or its successor) validated and in conformance with VA Information Security Knowledge Service requirements. The contractor shall transmit VA sensitive information using VA approved Transport Layer Security (TLS) configured with FIPS based cipher suites in conformance with National Institute of Standards and Technology (NIST) 800-52, Guidelines for the Selection, Configuration and Use of Transport Layer Security (TLS) Implementations.

9. The contractor’s firewall and web services security controls, as applicable, shall meet or exceed VA’s minimum requirements.

10. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations: i. in response to a qualifying order of a court of competent jurisdiction after notification to VA CO ii. with written approval from the VA CO. The contractor shall refer all requests for, demands for production of or inquiries about, VA information and information systems to the VA CO for response.

11. Notwithstanding the provision above, the contractor shall not release VA records protected by Title 38 U.S.C. § 5705, Confidentiality of medical quality-assurance records and/or Title 38 U.S.C. § 7332, Confidentiality of certain medical records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse or infection with Human Immunodeficiency Virus (HIV). If the contractor is in receipt of a court order or other requests for the above-mentioned information, the contractor shall immediately refer such court order or other requests to the VA CO for response.

12. Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract will be protected and secured in accordance with VA Directive 6500 and Identity and Access Management (IAM) Security processes specified in the VA Information Security Knowledge Service.

13. Any data destruction done on behalf of VA by a contractor shall be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management, VA Handbook 6300.1, Records Management Procedures, and applicable VA Records Control Schedules.

14. The contractor shall provide its plan for destruction of all VA data in its possession according to VA Directive 6500 and NIST 800-88, Guidelines for Media Sanitization prior to termination or completion of this contract. If directed by the COR/CO, the contractor shall return all Federal Records to VA for disposition.

15. Any media, such as paper, magnetic tape, magnetic disks, solid state devices or optical discs that is used to store, process, or access VA information that cannot be destroyed shall be returned to VA. The contractor shall hold the appropriate material until otherwise directed by the Contracting Officer’s Representative (COR) or CO. Items shall be returned securely via VA-approved methods. VA sensitive information must be transmitted utilizing VA-approved encryption tools which are validated under FIPS 140-2 (or its successor) and NIST 800-52. If mailed, the contractor shall send via a trackable method (USPS, UPS, FedEx, etc.) and immediately provide the COR/CO with the tracking information. Self-certification by the contractor that the data destruction requirements above have been met shall be sent to the COR/CO within 30 business days of termination of the contract.

16. All electronic storage media (hard drives, optical disks, CDs, back-up tapes, etc.) used to store, process or access VA information will not be returned to the contractor at the end of lease, loan, or trade-in. Exceptions to this paragraph will only be granted with the written approval of the VA CO.

ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

This section applies when any person requires access to information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract.

1. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees and subcontractors only to the extent necessary to perform the services specified in the solicitation or contract. This includes indirect entities, both affiliates of contractor/subcontractor and agents of contractor/subcontractor.

2. Contractors and subcontractors shall sign the VA Information Security Rule of Behavior (ROB) before access is provided to VA information and information systems (see Section 4, Training, below). The ROB contains the minimum user compliance requirements and does not supersede any policies of VA facilities or other agency components which provide higher levels of protection to VA’s information or information systems. Users who require privileged access shall complete the VA elevated privilege access request processes before privileged access is granted.

3. All contractors and subcontractors working with VA information are subject to the same security investigative and clearance requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors shall be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office of Human Resources and Administration/Operations, Security and Preparedness (HRA/OSP) is responsible for these policies and procedures. Contract personnel who require access to classified information or information systems shall have an appropriate security clearance. Verification of a Security Clearance shall be processed through the Special Security Officer located in HRA/OSP. Contractors shall conform to all requirements stated in the National Industrial Security Program Operating Manual (NISPOM).

4. All contractors and subcontractors shall comply with conditions specified in VAAR 852.204-71(d); Contractor operations required to be in United States. All contractors and subcontractors working with VA information must be permanently located within a jurisdiction subject to the law of the United States or its Territories to the maximum extent feasible. If services are proposed to be performed abroad the contractor must state where all non-U.S. services are provided. The contractor shall deliver to VA a detailed plan specifically addressing communications, personnel control, data protection and potential legal issues. The plan shall be approved by the COR/CO in writing prior to access being granted.

5. The contractor shall notify the COR/CO in writing immediately (no later than 24 hours) after personnel separation or occurrence of other causes. Causes may include the following:

a. Contractor/subcontractor personnel no longer have a need for access to VA information or VA information systems.

b. Contractor/subcontractor personnel are terminated, suspended, or otherwise have their work on a VA project discontinued for any reason.

c. Contractor believes their own personnel or subcontractor personnel may pose a threat to their company’s working environment or to any company-owned property. This includes contractor-owned assets, buildings, confidential data, customers, employees, networks, systems, trade secrets and/or VA data.

d. Any previously undisclosed changes to contractor/subcontractor background history are brought to light, including but not limited to changes to background investigation or employee record.

e. Contractor/subcontractor personnel have their authorization to work in the United States revoked.

f. Agreement by which contractor provides products and services to VA has either been fulfilled or terminated, such that VA can cut off electronic and/or physical access for contractor personnel.

6. In such cases of contract fulfillment, termination, or other causes; the contractor shall take the necessary measures to immediately revoke access to VA network, property, information, and information systems (logical and physical) by contractor/subcontractor personnel. These measures include: removing and then securing Personal Identity Verification (PIV) badges and PIV – Interoperable (PIV-I) access badges, VA-issued photo badges, credentials for VA facilities and devices, VA-issued laptops, and authentication tokens. Contractors shall notify the appropriate VA COR/CO immediately to initiate access removal.

7. Contractors/subcontractors who no longer require VA access will return VA-issued property to VA. This property includes documents, electronic equipment, keys, and parking passes. PIV and PIV-I access badges shall be returned to the nearest VA PIV Badge Issuance Office. Once they have had access to VA information, information systems, networks and VA property in their possessions removed, contractors shall notify the appropriate VA COR/CO.

8. All contractors and subcontractors requiring access to VA information and VA information systems shall successfully complete the following before being granted access to VA information and its systems:

a. VA Privacy and Information Security Awareness and Rules of Behavior course (Talent Management System (TMS) #10176) initially and annually thereafter.

b. Sign and acknowledge (electronically through TMS #10176) understanding of and responsibilities for compliance with the Organizational Rules of Behavior, relating to access to VA information and information systems initially and annually thereafter; and

c. Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system or information access [to be defined by the VA program official and provided to the VA CO for inclusion in the solicitation document – i.e., any role-based information security training].

9. The contractor shall provide the COR/CO a copy of the training certificates and certification of signing the Organizational Rules of Behavior for each applicable employee within five days of the initiation of the contract and annually thereafter, as required.

10. Failure to complete the mandatory annual training is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the required training is complete.

2. SECURITY INCIDENT INVESTIGATION

1. The contractor, subcontractor, their employees, or business associates shall immediately (within one hour) report suspected security / privacy incidents to the VA OIT’s Enterprise Service Desk (ESD) by calling (855) 673-4357 (TTY: 711). The ESD is OIT’s 24/7/365 single point of contact for IT-related issues. After reporting to the ESD, the contractor, subcontractor, their employees, or business associates shall, within one hour, provide the COR/CO the incident number received from the ESD.

2. Violation of this section shall be investigated in accordance with VA Handbook 6500.6.

3. RECORDS MANAGEMENT OBLIGATIONS

1. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

2. Definitions “Federal record” As defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

a. Includes Department of Veterans Affairs (VA) records.

b. Does not include personal materials.

c. Applies to records created, received, or maintained by Contractors pursuant to their VA contract.

d. May include deliverables and documentation associated with deliverables.

3. Requirements

a. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

b. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

c. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government. These records must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

d. The VA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the VA or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the VA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

e. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the Statement of Work (SOW) or Performance Work Statement (PWS). The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/ or equipment is no longer required, it shall be returned to the VAs control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the Statement of Work (SOW) or Performance Work Statement (PWS). Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

f. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and the VAs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

g. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the VAs policy.

h. The Contractor shall not create or maintain any records containing any non-public VA information that are not specifically tied to or authorized by the contract.

i. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

j. The VA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the VA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

k. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.

4. Flowdown of requirements to subcontractors

a. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this Statement of Work (SOW) or Performance Work Statement (PWS) and require written subcontractor acknowledgment of same.

b. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Quarterly, Semi Annual, and Annual Inspections, and Testing of the Simplex Fire Alarm System Contract Period: Base POP Begin: 09-15-2026 POP End: 09-14-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Quarterly, Semi Annual, and Annual Inspections,and Testing of the Fire Suppression Sprinklers

POP Begin: 09-15-2026 POP End: 09-14-2027

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Repairs needed for Fire Protection System

POP Begin: 09-15-2026 POP End: 09-14-2027

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Fire Alarm Monitoring - Monthly Event Reporting and Quarterly Communication Testing

POP Begin: 09-15-2026 POP End: 09-14-2027

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Quarterly, Semi Annual, and Annual Inspections, and Testing of the Simplex Fire Alarm System Contract Period: Option 1 POP Begin: 09-15-2027 POP End: 09-14-2028

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Quarterly, Semi Annual, and Annual Inspections,and Testing of the Fire Suppression Sprinklers

POP Begin: 09-15-2027 POP End: 09-14-2028

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Repairs needed for Fire Protection System

POP Begin: 09-15-2027 POP End: 09-14-2028

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Fire Alarm Monitoring - Monthly Event Reporting and Quarterly Communication Testing

POP Begin: 09-15-2027 POP End: 09-14-2028

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Quarterly, Semi Annual, and Annual Inspections, and Testing of the Simplex Fire Alarm System Contract Period: Option 2 POP Begin: 09-15-2028 POP End: 09-14-2029

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Quarterly, Semi Annual, and Annual Inspections,and Testing of the Fire Suppression Sprinklers

POP Begin: 09-15-2028 POP End: 09-14-2029

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Repairs needed for Fire Protection System

POP Begin: 09-15-2028 POP End: 09-14-2029

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Fire Alarm Monitoring - Monthly Event Reporting and Quarterly Communication Testing

POP Begin: 09-15-2028 POP End: 09-14-2029

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Quarterly, Semi Annual, and Annual Inspections, and Testing of the Simplex Fire Alarm System Contract Period: Option 3 POP Begin: 09-15-2029 POP End: 09-14-2030

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Quarterly, Semi Annual, and Annual Inspections,and Testing of the Fire Suppression Sprinklers

POP Begin: 09-15-2029 POP End: 09-14-2030

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Repairs needed for Fire Protection System

POP Begin: 09-15-2029 POP End: 09-14-2030

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Fire Alarm Monitoring - Monthly Event Reporting and Quarterly Communication Testing

POP Begin: 09-15-2029 POP End: 09-14-2030

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Quarterly, Semi Annual, and Annual Inspections, and Testing of the Simplex Fire Alarm System Contract Period: Option 4 POP Begin: 09-15-2030 POP End: 09-14-2031

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Quarterly, Semi Annual, and Annual Inspections,and Testing of the Fire Suppression Sprinklers

POP Begin: 09-15-2030 POP End: 09-14-2031

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Repairs needed for Fire Protection System

POP Begin: 09-15-2030 POP End: 09-14-2031

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Fire Alarm Monitoring - Monthly Event Reporting and Quarterly Communication Testing

POP Begin: 09-15-2030 POP End: 09-14-2031

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

B.4 DELIVERY SCHEDULE

800 Zorn Ave.

Louisville, KY 40206

USA

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 FSS RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/content/far-index https://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 09/14/2031, if 52.217-8 is exercised..

(End of Clause)

C.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The…