36C24926Q0134_1.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Thyroid Probe Well - Imaging/Radiology

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 37129

SOLICITATION NUMBER* 36C24926Q0134

RESPONSE DATE/TIME/ZONE 03-20-2026 10AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6615

NAICS CODE* 334517

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Ayslin Kennett Ayslin.Kennett@va.gov No phone calls will be accepted

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs James H. Quillen VA Medical Center Corner of Lamont and Veterans Way Dogwood Avenue Mountain Home TN

POSTAL CODE 37684

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

This solicitation is for an Unrestricted in the Open Market.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334517 with a small business size standard of 1,200 employees.

The FSC/PSC is 6615.

Mountain Home, TN VAMC is seeking the below items.

All interested companies shall provide a quotation for the following:

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA __________________ __________________

Captus 4000E Thyroid Uptake with 2" Well Counter

Includes: Automated QC, Bioassay, Wipe Tests, Lab Tests, with fully functional 1024 channel MCA which includes Timed Activity 20-inch All-In-One Touch Screen Computer Ink Jet Printer Improved graphical touch screen user interface Ergonomically designed stand Fully articulating Collimator Arm for easy positioning Medical Grade Corian countertop with convenient shelf for Document storage Rod Source Holder Cs-137 Rod Source, 0.5uCi Eu-152 Rod Source, 0.5uCi 2" Well Counter Contract Period: Base POP Begin: 04-01-2026 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing PRODUCT/SERVICE CODE: 6615 - Automatic Pilot Mechanisms and Airborne Gyro Components

LOCAL STOCK NUMBER: 5430-30154

1.00 EA __________________ __________________

In house Setup/Training

Contract Period: Base POP Begin: 04-01-2026 POP End: 06-30-2026 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Manufacturing PRODUCT/SERVICE CODE: 6615 - Automatic Pilot Mechanisms and Airborne Gyro Components

GRAND TOTAL __________________

Please see the attached Statement of work for Salient Characteristics and expectations for this procurement.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (Mar2023) Addendum- All quoters shall submit the below items. Non-compliance to the below items with this requirement may result in disqualification of the quote.

a. Only one quote. Quote shall be on offeror’s company letterhead, in PDF format and emailed to Ayslin.Kennett@va.gov NLT 03/20/2026 at 10:00 AM CT. The solicitation number, 36C24926Q0134 must be referenced in the subject line. Any questions or concerns regarding this solicitation shall be sent in writing only via email addressed to Ayslin.kennett@va.gov subject line: 36C24926Q0134. Questions shall be submitted NO LATER THAN 03/16/2026 @ 10:00 AM CT. Quote must be submitted NO LATER THAN 03/20/2026 @ 10:00 AM CT.

b. Product information brochure with specifications and user manual shall accompany quote.

c. Offeror must submit certification that equipment meets the salient characteristics of listed above.

d. Quote must reflect the Statement of Work in this solicitation.

2. FAR 52.212-2, Evaluation Commercial Items (NOV2021) Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

(1) Price

(2) Technical or Quality – The offerors ability to meet desired turnaround times as stated in the Statement of Work.

(3) Past Performance references

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

http://acquisition.gov/comp/far/index.html mailto:Ayslin.Kennett@va.gov mailto:Ayslin.kennett@va.gov

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR Number Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.211-6 BRAND NAME OF EQUAL AUG 1999

(End of Provision)

(End of Addendum)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (Dec2022

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

(Dec2023)

• Addendum-

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR Number Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND OVERMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.217-6 OPTION FOR INCREASED QUANTITY MAR 1989

https://www.sam.gov/portal

52.217-7 OPTION FOR INCREASED QUANTITY-SEPARATELY PRICED

LINE ITEM

MAR 1989

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.211-70 EQUIPMENT OPERATING AND MAINTENANCE MANUALS NOV 2018

852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS FEB 2023

852.215-71 EVALUATION FACTOR COMMITEMENTS OCT 2019

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL

BUSINESSES(DEVIATION)

JAN 2023

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.247-73 PACKING FOR DOMESTIC SHIPMENT

((End of Clause)

OCT 2018

VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [ ] In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fillin—check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:

(i) [] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer.

[ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).

[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

(iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting officer tailor clause to remove one or other block under subparagraph (iii).]

[ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns. [Contracting Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items. If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.]

(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)

(End of Addendum)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders

– Commercial Products and Commercial Services” (Mar2023)

The following subparagraphs of FAR 52.212-5 are applicable:

[ X ] (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712) [X] (8) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[X] (23) (i) 52.219–28, Post-Award Small Business Program Rerepresentation (MAR 2023) (15 U.S.C.

632(a)(2)).

[X] (29) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (DEC 2022) (E.O.

13126).

[X] (33)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[X] (36)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O.

13627).

[X] (52) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[X] (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) ( E.O. 13513) [X] (59) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

(End of Clause)

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Any questions or concerns regarding this solicitation shall be sent in writing only via email addressed to Ayslin.kennett@va.gov subject line: 36C24926Q0134. Questions shall be submitted NO LATER THAN 03/16/2026 @ 10:00 AM CT. Quote must be submitted NO LATER THAN 03/20/2026 @

10:00 AM CT.

https://www.acquisition.gov/far/52.226-8#FAR_52_226_8 https://www.federalregister.gov/executive-order/13513 mailto:Ayslin.kennett@va.gov

See attached document: SOW, Salient Characteristics, and Technical Specs for the Thyroid Probe and Well .

Nuclear Medicine Thyroid Probe and Well Statement of Work Radiology Service

James H. Quillen VA Medical Center Mountain Home, TN 37684

Project: Procurement and Delivery of Thyroid Probe and Well

1. Background

The Nuclear Medicine Department at the James H. Quillen VA Medical Center requires a new Thyroid Probe and Well.

2. Objective

Radiology/Nuclear Medicine has requested the procurement of Thyroid Probe and Well. The Thyroid Probe and Well are essential for supporting nuclear medicine operations.

3. Scope

The contractor shall provide and deliver Thyroid Probe and Well and all components required for operation. The contractor will provide setup, assure completely operational, and staff training.

4. Requirements and Deliverables

• All items will be guaranteed shipping from the contractor to the James H. Quillen VAMC.

• Contractor will unbox and install.

• The contractor will test the system to confirm fully operational and ready for use.

• The contractor will provide training for staff.

• Packing slip and equipment specifications included with delivery

Delivery Location:

James H. Quillen VA Medical Center Warehouse 1 Nuclear Medicine Department Corner of Lamont and Veterans Way Mountain Home, TN 37684

5. Security

This procurement does involve setting up to transfer data to VA owned systems. The contractor will be onsite or require supervised access to secure areas.

Reference VA Handbook 6500.6

6. Period of Performance

This is a one-time procurement. The period of performance begins upon award and concludes upon successful delivery, installation, training, and inspection of all items.

7. Terms of Vendor/Contractor:

• The vendor shall provide product(s) that meet all listed specifications in Section 4,

• The vendor shall coordinate shipping and provide advance notice of delivery date to the point of contact (POC) at least 3 business days prior to delivery.

• The vendor shall ensure all items are delivered in new, undamaged conditions and packaged appropriately for radiation-shielded cabinets.

• Installation and onsite support are required under this purchase.

• The vendor is responsible for any damage incurred during shipping.

Signature of Vendor Representative Date

Printed Name of Vendor Representative

Signature of James H. Quillen VAMC Representative Date

Morgan Shepherd

Printed Name of James H. Quillen VAMC Representative

Salient Characteristics — Thyroid Uptake and Well Counter System

Salient Characteristic Required Specification Meets / Does Not Meet

General Function Combined thyroid uptake probe and well counter system for Nuclear Medicine use

Uptake Probe Detector Nal(Tl) crystal probe with adjustable collimation, optimized for thyroid 1-123 and 1-131 uptake studies

Probe Stand Adjustable articulating arm with vertical adjustment 25"— 63" and horizontal extension of at least 36"

Probe Performance Capable of real-time counting, background subtraction, and multi-energy window acquisition (1-123 and 1-131)

Well Counter Shielding At least 2" lead shielding with brass or equivalent liner

Well Counter Detector Nal(TI) well detector, minimum 2" diameter x 1.5" depth with —0.66" diameter x 1.55" depth well cavity

Sample Counting Capsule/syringe dose assay, wipe test surveys, blood volume studies, general sample quantitation

Software Windows-based or equivalent platform with automated QC, patient acquisition/processing, data storage, NRC-compliant recordkeeping

Data Interface Secure storage, print, and export; compliant with VA IT security

Physical Dimensions Approximate max footprint not to exceed 56" height x 28" width x 32" depth (storage position)

Weight Must not exceed 540 lbs (245 kg)

Mobility Mounted on casters for safe movement; stable placement

Power Requirements Standard 120 VAC, 50/60 Hz

Safety & Compliance Meets or exceeds FDA, IEC, and NEMA standards;

supports NRC-mandated QC

Warranty Minimum I-year warranty on parts and labor; calibration support available

Installation & Training Vendor provides installation, calibration, and technologist training

Item: NM Thyroid Probe and Well

1) Essential/significant physical, functional, or performance characteristics.

Vendor-Neutral Salient Characteristics (Brand Name or Equal)

The offered system shall meet or exceed the following minimum salient characteristics:

• Provide Multichannel Analyzer (MCA), well, and all components related.

• Provide software/workflows for thyroid uptake, wipe testing, bioassay, and automated quality assurance.

• Include MCA functionality with automated and manual calibration capability.

• Provide timed activity / repetitive timed measurement mode for lab counting sequences.

• Produce reports that include spectrum graphics and allow print and/or PDF saving.

• Include an isotope library or configurable radionuclide settings suitable for routine nuclear medicine counting workflows.

• Detectors / counting geometry

• Include an external thyroid uptake detector/probe using NaI(Tl) scintillation detection, suitable for clinical thyroid uptake measurements.

• Include a well counter using NaI(Tl) well detector, with shielding appropriate for low-level counting.

• Include a stable, reproducible geometry solution (e.g., QA source holder/fixture and measurement rod/alignment aid) to support consistent distance/positioning for uptake and QA activities.

• MCA performance (minimums)

• MCA shall provide 1024 channels.

• MCA shall support two detector inputs (probe and well).

• MCA shall support standard counting presets (live time, real time, total counts) and

ROI handling (automatic or manual).

• Provide an integrated workstation with a touch-screen interface and a display approximately 20 inches (all-in-one acceptable).

• Provide a printer suitable for printing system reports (inkjet or equivalent acceptable).

• E. Physical / power / safety

• Provide a mobile or fixed stand/counter configuration appropriate for clinical use, including cable management and stable positioning of detector arm. �

• Support standard facility power: 120 VAC, 60 Hz (and/or 230 VAC, 50 Hz).

• F. Training / support

• Include on-site setup and user training (in-person), and provide operating documentation (manuals). (Training is part of total solution/deliverables.)

• Vendor-Neutral Technical Specifications (Minimum Requirements)

• Use this as your “Section C – Description/Salient Characteristics” attachment.

• Uptake detector (probe): NaI(Tl) scintillation detector; 2-inch class detector acceptable; supplied with collimation suitable for thyroid uptake measurements.

• Well detector: NaI(Tl) well detector, nominal 2-inch diameter class; shielded well assembly.

• MCA: 1024 channels; dual detector inputs; automatic peak finding and discriminator control (or equivalent).

• Workstation/UI: ~20-inch touch screen all-in-one computer; Windows platform acceptable.

• Report output: printer included.

• Thyroid uptake module with predefined protocols and support for capsule and liquid dose formats (or equivalent operational capability).

• Wipe test module supporting multiple groupings, isotope identification, trigger/flagging capability (or equivalent).

• Bioassay module supporting staff monitoring for radioiodines (I-123/I-125/I-131) or equivalent radionuclides common to NM operations.

• Automated QA module including energy calibration and performance checks (or equivalent).

• Operates on 120 VAC, 60 Hz (facility standard).

• Required Accessories / Deliverables (Non-Vendor Specific)

• Uptake probe/detector assembly with positioning method (arm/fixture) adequate for patient thyroid uptake geometry.

• Shielded well detector assembly for counting (well counter).

• QA/check source positioning fixture/holder and reproducible geometry aids.

• Computer/workstation, touch UI, and report printing capability.

• Software licenses/modules required to perform: thyroid uptake, wipe tests, bioassay, automated QA, MCA counting, and timed activity workflows.

• On-site installation/setup and end-user training (include number of training hours and # staff trained in vendor quote/offer).

• Warranty (state duration; minimum 1-year recommended) and support contact information.