36C24926Q0083_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

1310 24th Ave South

Nashville TN

COUNTRY

CONTACT INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Aye A. A. King adrian.king@va.gov

(615) 225-2990

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A PRESOLICITATION NOTICE – The Department of Veterans Affairs, Network Contracting Office 9, located at 1639 Medical Center Parkway, Suite 204, Murfreesboro, TN 37129, anticipates issuing a solicitation “Request for Quotation (RFQ)” on or about 01/20/2026 for the annual fuel tank cleaning of five diesel fuel tanks to improve and maintain the efficiency at the Tennessee Valley Healthcare System (TVHS) Nashville Campus, located in Nashville, TN. See attached Statement of Work.

SET-ASIDE: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)

NAICS Code: 562910 Remediation Services

SBA SIZE STANDARD: $25 Million

PSC: H191 Quality Control - Fuels, Lubricants, Oils, and Waxes

DESCRIPTION: This requirement is for the Lt. Col. Luke Weathers Jr, VAMC located at the address listed below:

VA Tennessee Valley Healthcare System Medical Center Nashville Nashville Campus 1310 24th Avenue South Nashville, TN 37212-2637

Statement of Work for Diesel Fuel Testing, Engineering Services

1. General Overview

A. Annual Diesel Fuel Testing of 5 Diesel Fuel Storage Tanks. The testing is required to improve the efficiency of the fuel that is used in the boilers and generators for the facility.

2. Definitions and Acronyms

a. TVHS – Tennessee Valley Healthcare Systems

b. ATSM – American Society for Testing and Materials

3. Place of Performance

A. Services will be performed at TVHS Nashville Campus. 1310 24th Ave South Nashville, TN 37212.

4. Schedule

A. The service will be performed during normal business hours, 0700-1530 Monday through Friday.

B. Services will not be performed on holidays.

5. Equipment List

5 diesel fuel tanks.

One 1,000-gallon tank Three 16,000-gallon tanks One 20,000-gallon tank

6. Contractor Requirements.

A. The Government's minimum need is for the fuel in the boilers and generators to be tested for quality, which shall be completed annually. The last test was completed on 5/29/2025.

B. Contractor shall take samples for analysis and provide results no later than 30 days after the test has been conducted.

C. The travel requirement will be daily (more if needed) until the contractual agreement of the fuel testing is completed. The completion timeframe is 2 days. The location of this requirement will be performed at TVHS Nashville Campus, 1310 24th Ave South Nashville, TN 37212.

D. The result of this requirement is to have the fuel tested to increase the efficiency of the boilers and generators.

7. Reporting Requirements

A. Upon arrival and departure of the facility, the Contractor will fill out all information on the Vendor form that is in the Boiler Plant.

B. During the performance of the contract, the contractor will have at minimum, weekly verbal communication with the COR.

C. Upon completion of the requirement, the COR and contractor will perform a walk-through and verify completion of the contractual agreement.

8. Applicable Documents

A. In the performance of the tasks associated with this contract, the Contractor shall comply with the following requirements.

i. Perform annual fuel quality testing the meet ASTM D975 Specifications for #2 diesel fuel.

9. General Requirements

A. It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

B. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

10. Limitations on Subcontracting (as applicable, remove if not)

A. By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract, in the case of a contract for Services, it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded.

B. An independent contractor shall be considered a subcontractor.

11. National Archives and Records Administration (NARA) Records Management Language for Contracts

A. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

B. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

C. Contractors shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

D. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

E. The contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

F. The Government Agency owns the rights to all data/records produced as part of this contract.

G. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

H. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

I. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

J. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

12. Pictures of Tanks

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